UCB - UMC 3rd Party Food Supplier (Space 130A) - RG

10 January 2022 UCB - UMC 3rd Party Food Supplier (Space 130A) - RG The University of Colorado Boulder, University Memorial Center (UMC) and Campus Dining Services (CDS) seeks proposals for a supplier to offer fresh food at a reasonable price. 10 January 2022 Open 12/8/2021 12:00 PM MST Type Request for Proposal Close 2/8/2022 12:00 PM MST Number PSC-S-1571 Currency US Dollar Payment Terms 0% 0, Net 30 10 January 2022 Contacts Shondel Gordon-Baum shondel.baum@cu.edu 10 January 2022 Commodity Codes Commodity Code Description 07 Food Related Products & Services 10 January 202210 January 202210 January 202210 January 202210 January 202210 January 202210 January 202210 January 202210 January 2022 mailto:shondel.baum@cu.edu All responses must be submitted via CU solicitation portal at

target="_blank">www.cu.edu/psc/solicitations by date and time noted above. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted. SECTION I PROJECT BACKGROUND, OVERVIEW AND GOALS SECTION II PRE-PROPOSAL MEETING/STATEMENT OF WORK SECTION III MANDATORY REQUIREMENTS SECTION IV PROPOSAL SUBMISSION SECTION V EVALUATION AND AWARD SECTION I: PROJECT BACKGROUND, OVERVIEW AND GOALS A. Background: The University of Colorado Boulder (UCB), University Memorial Center (UMC) and Campus Dining Services (CDS) request proposals from a qualified food services supplier (currently established or having experience in the recent past) to operate a quick-service food and beverages concept from a dedicated retail space located on the first floor of the UMC. Through this solicitation, the University intends to award a contract to an experienced supplier who will remodel the specified area and successfully operate a food and beverage retail store offering quality, fresh products at reasonable prices. The University is not looking for and will not take into consideration Pizzeria style concept, Asian Cuisine style concept, or Deli style concept restaurants. The food options cannot compete with our current food suppliers in the UMC. The space is currently vacant and ready for the successful supplier to move in. It is anticipated that some remodel of the space will be required and will be provided by the awarded supplier. No increase of the infrastructure and no upgrades to the current utilities will be permitted. The current counter service/preparation area is approximately 315 sq. ft. total (184 sq. ft. store front and 108 sq. ft. storage) and is located at UMC room 130A. Seating is in the shared UMC dining area. The UMC and CDS will be responsible for busing tables and for the maintenance of the shared dining area. The restaurant will be patronized by the general campus community, including students, faculty, staff, and visitors. The UMC is the campus student union, and therefore receives substantial traffic during the academic year. There are presently other food offerings in the same building, which will compete with the successful supplier. The awarded supplier should understand that the University Memorial Center (UMC) is considered the Living Room of the CU Boulder campus, meaning the UMC:  Is commonly known as the best place to meet friends, eat, and relax between classes and activities, with approximately 8,000 visitors daily, Monday through Friday during the academic calendar year;  Serves as a multicultural center for students and the Boulder community, striving to create an atmosphere where diversity is celebrated through food and art;  Consists of a 262,869-square-foot facility housing approximately 30 student groups, several restaurants (university and privately owned), meeting rooms and lounges, the CU Bookstore, a credit union, four ATMs, a variety of student service offices, a night club, and a game room featuring Boulder’s only bowling alley. - all maintained by more than 50 full-time employees and 120 student employees; Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado  Receives its funding from students fees and is therefore operated as a cost center of the University of Colorado Student Government (CUSG), reporting administratively to the Vice Chancellor for Student Affairs;  Is governed by the UMC Joint Board, an extension of CUSG Legislative Council. In cooperation with the Director of the UMC, the Board develops long-range goals and short-term objectives. This student involvement keeps the UMC on the cutting edge of student trends and needs. The contract will be overseen by CDS;  Acts as the State of Colorado’s official veteran’s memorial;  Received a LEED (Leadership in Energy and Environmental Design) certification and therefore is highly dedicated to promoting sustainability. B. Overview The Procurement Service Center, on behalf of the University of Colorado Boulder, University Memorial Center (UMC) and Campus Dining Services (CDS) seeks proposals for a qualified food services supplier (currently established or having experience in the recent past) to operate a quick-service food concept from dedicated retail space located on the first floor of the UMC. Through this solicitation, the University intends to award a contract to an experienced supplier who will remodel the specified area and successfully operate a restaurant offering quality food at a reasonable price. The University is not looking for and will not take into consideration Pizzeria style concept, Asian Cuisine style concept, or Deli style concept restaurants. Suppliers must submit a proposed menu with their proposal. The menu must include a variety of options, including vegetarian and vegan items (required) and gluten-free options (desirable). The University reserves the right to approve all menu items. The food and beverage retail store should be a counter-service style facility with common-area seating. It is expressly understood that this agreement does not grant seller(s) an exclusive privilege to furnish to the University any or all of the type of products and services which are the subject of this agreement that the University may require. The University expressly reserves the right to contract with others for the purchase of products and services that are comparable or identical to the products and services which are the subject of this agreement. The UMC Food Service are will be undergoing remodeling construction during the summer semester 2022 beginning on May 9, 2022 with the anticipated end date of August 1, 2022. Areas may experience limited access and availability during this time. Efforts will be made to accommodate all parties request to access rooms while remodeling construction is taking place. C. Goals of this Project The goal is to select a supplier and have a fully executed contract in place as soon as possible, allowing for sufficient supplier time to renovate the space and be open for business during the 2022 Fall Semester. The cost of any renovations will be the sole responsibility of the awarded supplier, but must be approved by the University prior to the commencement of any such renovations. The resulting award shall be made for an initial five–year period, beginning on the date of contract execution with the option to renew, upon mutual agreement, for two additional one-year periods. SECTION II: PRE-PROPOSAL MEETING/STATEMENT OF WORK A. MANDATORY Pre-Proposal Meeting There will be a MANDATORY PRE-PROPOSAL MEETING you must attend to view the space and ask any questions on December 21, 2021. If you plan to attend this pre-proposal meeting, please respond no later than Friday, December 17, 2021 to the Purchasing Agent, Shondel Baum, at shondel.baum@cu.edu stating your intention to attend. Please note that masks are required to be worn on the Boulder campus. Date: Tuesday, December 21, 2021 Location: 1669 Euclid Avenue, Room 245, 2nd Floor, Boulder, CO 80309 (The UMC is closed to the public so you will have to enter at the South doors.) The person to allow entry will not be at the door location until 9:50am. Time: 10:00 AM MDT Campus Map: https://www.colorado.edu/map/ B. Statement of Work 1. Operating Plan Submit an operating plan. It is recommended that the operating plan include such information as an Organizational Chart (job titles and the associated responsibilities of each job title and reporting structure). Suppliers may also wish to include information relative to bookkeeping, employee training (both for new employees and ongoing training, etc.). Suppliers should also state their type of business classification (sole proprietor, corporation, joint venture, partnership, etc.). 2. Proposed Menu and Pricing Submit a proposed menu with your response. It is highly desirable that the menu include gluten-free options and cold beverages. Vegetarian and vegan options are required. The University reserves the right to approve all menu items. Menu concept should not directly compete or conflict with any current vendors in the UMC. 3. Guest relations and customer satisfaction proposal Provide information regarding Guest Relations policies and procedures, i.e., responding to guest complaints, customer suggestions, requests for possible menu additions, and changes of hours of operation. 4. Fair Food Statement of Values The University of Colorado Boulder (CU Boulder) seeks to enhance the sustainability experience of our students, faculty, staff, and visitors by providing food that is healthy for people and our planet. We encourage social and environmental justice in purchasing through the humane treatment of all living things, safe and fair working conditions and agricultural practices, and stewardship of ecosystems while operating in an economically sound manner. CU Boulder endeavors to support practices and suppliers that actively seek strategies to reduce the overall amount of pesticides and carbon footprint, support Colorado economies, and stand alongside our peer institutions and private organizations in promoting a healthier, more sustainable agricultural system, without significant financial impact on the University. CU Boulder encourages its suppliers to support these practices and to share CU Boulder’s values with others in order to have a global effect on sustainability. Outline your experience with Environmental and Social Justice and how you will put this in to practice in your day-to-day operation. 5. Recycling plan and plan to reduce the use of disposable products The University Memorial Center is a LEED certified green building. CU Student Government has committed to achieving a 90% waste diversion rate. Among other items, this includes the exclusive use of commercially compostable post-consumer disposable products for service ware, the use of packaging and other products which contain post-consumer content, and the minimal use of individually packaged containers. It also includes the ability to incorporate compostable products and containers, and institute recycling and pre-consumer composting procedures. The use of non-disposable service ware is welcomed and encouraged, but must be provided by the successful supplier. Awarded supplier will adhere to the University’s exclusive beverage pouring contract. We encourage the use of bulk fountain drinks rather than individually bottled beverages. Single use plastic bottled beverages will not be allowed for sale per CU Student Government law. Include a written proposal to execute a plan to participate in meaningful and effective recycling efforts regarding paper, glass, metal, and other commonly recyclable materials. Raw product delivered to the establishment should be in recyclable or reusable containers or packaging whenever possible. Supplier must commit to working with the CUSG (University of Colorado Student Government) Environmental Center to ensure compliance with recycling standards and practices, including the zero tolerance policy toward the use of polystyrene. In addition, the supplier must enter into the existing cooperative recycling effort among current food suppliers, including the UMC and CDS’s pre- and postconsumer composting program. The UMC and CDS has resources available to assist the supplier in establishing recycling and broader sustainability programs. 6. Use of Student Employees The supplier should make a genuine effort to advertise “University of Colorado Student Positions Available” in the UMC. In addition, supplier should indicate if it will use employee recruitment advertising and, if so, how this will be done and how often. 7. Hours or Operation During regular UMC building hours, the University shall permit the supplier, its employees, and other personnel required for the operation of the restaurant, access to and from the premises to the extent necessary for the reasonably unimpeded operation of the restaurant. The University shall have the right to deny the supplier access to certain portions of the building, from time to time, as the University deems necessary, in order to avoid interference with the University’s operations. The Directors of the UMC & CDS must be informed of, and approve of any change in the operating hours of the leased space or planned closures. This notification must be in writing and submitted at least forty-five (45) calendar days in advance of any proposed change or closure. Please submit a schedule of proposed hours of operation (time of day, days of the week, etc.). Supplier must provide contracted services Monday through Friday (except when the UMC is not open for business in general). On Monday through Friday (“weekdays”) operations, the supplier will provide contracted services for a minimum of six consecutive hours. Weekend hours are not mandatory, but encouraged. Supplier is strongly encouraged to open on certain weekends such as Admitted Students Day, Family Weekend and other high traffic days. Please note that the contract will have the following provision: “The closing of the restaurant for any period of time, other than non-business hours (i.e. holiday break at year- end, etc.) must be approved by the Director of CDS. Supplier shall give to the Director of CDS a minimum of sixty (60) days’ notice of its intention to close. Operating hours and calendars shall be agreed upon mutually between Contractor and Director of CDS. If, for any reason other than force majeure or the fault of the University, the Contractor fails to maintain the contracted food service open to the public for more than seven (7) consecutive calendar days during the sixty (60) day notice period described herein, such failure shall constitute default under this. Also, failure of the Contractor and the Director of CDS to agree on the length of time of any closure shall likewise constitute default under this Agreement." 8. Design of Restaurant and Remodeling Proposal Some remodeling may be required by the supplier. The supplier will be responsible for the cost of remodeling and/or installation, including equipment. Any remodeling will require reviews by the UMC Director (or designee), Director of CDS, and the Facilities Department of the University of Colorado at Boulder. Depending on the scope of the remodel, it may require a University project manager. There will be charges for reviews and any Facility Management project management. Because of time constraints, the winning supplier should utilize contractors that have been pre-approved by the University of Colorado. All costs associated with remodeling (including project management as required by the University) will be the sole responsibility of the supplier. In the event that the UMC undergoes any major renovation, the UMC Director, or designee, will communicate the extent of the anticipated impact on the location with the supplier. The UMC will make every effort to minimize disruption to the supplier’s operation. In the event the supplier is closed for any reason, or materially impacted during a remodel, a rent reduction may be negotiated. The supplier must indicate any need to remodel. If the supplier needs to remodel the operating space, the supplier must provide a proposed design, including drawings of the restaurant, remodeling, time frames and estimated costs with its response. 9. Equipment and Supply Needs The supplier must be able to supply adequate levels of the appropriate equipment and supplies to provide the contracted services for the term of the contract. All equipment, food, and supplies must meet and comply with industry standard codes. Suppliers need to describe specifically what equipment and supplies they will provide to satisfy this need. 10. Promotion and Start-Up Plans The successful supplier will be responsible for any promotion to build its business. The Director of the UMC and the Director of CDS, or designees, must approve any advertising and may refuse any advertising, promotional materials or messages that may negatively affect the UMC, CDS, the University, its students or its agents. The supplier should hold a Grand Opening and on-going promotions, as well as provide a written marketing plan to increase revenues of the contracted operations. The supplier should also be willing to participate in the Division of Student Affairs Marketing promotional campaigns, when appropriate. 11. Scholarship and Student Development Program Suppliers are asked to include in their proposals, any incentive programs, including their ability to provide funding of a scholarship program administered by the UMC in the amount of $1,500.00 (minimum) per academic year. The scholarship should be payable on September 1st of each contract year and is mandatory. The supplier must indicate its ability to provide such an offering, and detail any other incentive programs. The supplier must indicate its ability to make an annual cash donation to support student-focused programs and in what amount that donation will be to the UMC. This donation and amount will be used at the discretion of the UMC Director. 12. Management Services The successful supplier will provide recent criminal background checks at the time of hire for all proposed management and employees, at supplier’s own expense. In addition, criminal background checks will be required for all subsequent employee hires throughout the contract period. Current staff lists must be provided to the Directors of the UMC and CDS monthly. 13. Term of Contract The term of the contract resulting from award of this solicitation shall begin upon execution of the contract and end five (5) years later. The contract may be renewed upon mutual agreement for up to two (2) additional one- year periods for a total term not to exceed seven (7) years. SECTION III. MANDATORY REQUIREMENTS A. Minimum Mandatory Offeror Qualifications 1. It is desired that the Owner and/or Manager have a minimum of five years’ experience as a full-time Owner/Manager in the restaurant industry. Of the minimum five years, at least two should be as a full-time Owner/Manager in the applicable category of food service industry. It is desirable that the Owner/Manager has been a full time Owner/Manager in the applicable food service industry within the past seven years. Must be able to provide staffing during all hours of operation. 2. The successful supplier must be able to accept cash, credit, and debit cards, as well as campus cash, should this option be available. 3. Must understand and be able to perform and adhere to all federal, state, local, University of Colorado, and University Memorial Center procedures, rules, and regulations relating to the conduct of business. 4. Must be familiar with, understand, and abide by all policies, procedures, rules, and regulations relating to the preparation and serving of food to the public within the state of Colorado. 5. Prior to commencement of contracted service operations, the successful supplier must obtain a “Certificate of Operation” from the appropriate Boulder County regulatory agency and pass any required government health inspections from Boulder County Public Health. 6. Menu must include some vegetarian items. Vegetarian items are defined as “non-meat” items and items that are not cooked in any type of animal oil. It is also mandatory that the menu include some vegan items. Vegan items are defined as those items which contain no animal products. 7. Supplier must attend the mandatory pre-proposal meeting on December 21, 2021. 8. Use compostable products for all service. 9. Please provide details about your experience, knowledge, skills and abilities to provide ongoing satisfactory performance to provide food services as described in this document. Provide company historical information including years of operation and numbers of employees. 10. Describe the qualifications and experience of personnel assigned to this account. Include Management, Chef, and Staff experience and organizational chart. Provide resumes for proposed management staff (Owner and/or the on-site Manager who will be assigned to this account). B. Minimum Service Requirements 1. Required Restaurant Opening Date and Terms The University will allow a predetermined time period after the contract is awarded for the remodeling of the restaurant to be completed. However, it is MANDATORY that the successful supplier have the restaurant open and ready for business on or before the end of the 2022 Fall Semester. For each day beyond this date that the restaurant is not open and operational, the supplier shall pay the University $200.00 per day. 2. Custodial/Maintenance All custodial and maintenance costs of the leased area, 693 square feet and dimensions) are the responsibility of the supplier and will include, but are not limited to the following:  If/when applicable, hood cleaning and maintenance of fire suppression system performed two times during each one-year period at the supplier’s expense; CDS will, however, schedule these activities with the service company selected by the CDS.  All labor, supplies, janitorial supplies, food, paper, and office supplies, telephone, internet, promotional items, utilities, (utilities are either directly determined or charged at a flat rate determined by the UMC and include trash, recycling, composting, integrated pest management electricity, steam, water and gas)  All other operating costs such as maintenance of equipment, furniture, fixtures, insurance, utilities, GAIR and any applicable royalty fees. Payment of these fees must be made within thirty (30) days of receipt of UMC billing or a $10 per day late fee will be assessed. 3. Pest Management Program The offeror shall participate in the UMC’s pest management operation. The UMC coordinates all pest management activities and suppliers are charged a flat rate of $100.00 per month for their area. Payment of these fees must be made within thirty (30) days of receipt of UMC billing or a $10 per day late fee will be assessed. 4. Termination The University may terminate the agreement with the supplier for any of the following reasons:  If the supplier fails to make the payments when due and shall fail to cure same within ten (10) calendar days; or fails to provide reports and documentation as outlined in this solicitation;  If the supplier fails to comply with, observe, or perform any term, condition, or covenant contained in this solicitation or any resulting agreement after failure to cure within thirty (30) calendar days of written notice;  If the supplier makes an assignment for the benefit of creditors, or is in a proceeding in bankruptcy, receivership, or insolvency shall be instituted by or against supplier, or if a trustee or receiver shall be appointed by supplier;  If any regulating authority withdraws supplier’s license or permit to operate a restaurant;  Other just cause, including proven acts of discrimination or unlawful conduct. At the time of termination, the supplier shall remit all commissions and utilities due up to the date of termination. 5. General Conditions In the event that any portion of the premises shall be unusable for the supplier for any reason, such as fire or casualty, the University shall be under no obligation to provide alternate space. The supplier will relieve the University and the UMC of all risk and liability associated with loss or damage of property owned by the supplier or its employees. The Director of the UMC, or designee, shall approve the placement, size, and message of any signs or postings. Any contract for leased space to a supplier will be for the sole purpose of operating a restaurant. 6. Records Maintenance and Inspection The supplier shall maintain accurate and complete records in accordance with generally accepted accounting principles and the agreement which will be executed with the supplier. Said books, records, and other documents shall be made available to the University’s auditors with reasonable notice for up to three (3) years after the close of the contract year for the purpose of audit. The supplier shall be liable for all applicable taxes. Neither the University nor supplier shall be considered in default of performance if such failure shall be due to uncontrolled forces (force majeure). Please note: The University may enter into sponsorship or other exclusive agreements with various food and beverage manufacturers. The successful supplier shall make diligent effort to honor the terms of those agreements including any provisions for exclusive sale of those companies’ products. The successful supplier and the University will make diligent efforts to reach mutual agreements regarding pricing for such products. 7. Premise, Remise, Alterations, Additions and Improvements The University shall furnish Contractor with adequate electrical connections, at and in the Premises, to permit Contractor to operate the electrical equipment customarily used in connection with the operation of a Retail Store in the Premises. Upgrades to the current electrical connections will not be permitted. Premise has its own 100Amp electrical service that is metered in the service hallway. Upgrade to current utilities will not be permitted. Contractor shall make such alterations, additions, and improvements to the Premises necessary to modify the Premises to meet the design requirements of Contractor for the operation of a Retail Store. Any such alterations, additions, and improvements shall not affect the infrastructure or the structural strength of the building; will be made in a good and workman like manner, using licensed trades-people; will be in compliance with all applicable statutes, ordinances, rules, and regulations of the City and County of Boulder, the State of Colorado, and the University of Colorado; shall be coordinated and approved by the University's Facilities Management Department; and shall be at the sole cost of Contractor. Any remodeling, renovations, etc. will require reviews by Directors of CDS & UMC or designee and the Facilities Management Department of the University of Colorado Boulder or designee. Depending on the scope of the remodel, it may require a University project manager, for which Contractor is responsible for charges for the University’s reviews and any Facility Management project management, including, but not limited to, service shutdowns. Upgrades to the infrastructure of the Premise will not be permitted. SECTION IV: PROPOSAL SUBMISSION All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at the University’s discretion, render the response non- responsive. Please submit your proposal in the format order listed below:  Operating plan  Proposed Menu and Pricing  Hours of Operation  Recycling plan and plan to reduce the use of disposable products  Design of Restaurant and Remodeling Proposal  Equipment and Supply Needs  Promotion and Start-Up Plans  Scholarship and Student Development Program  Guest Relations and customer satisfaction proposal  Use of Student employees  Management services  Financial proposal Late proposals will not be accepted. It is the responsibility of the offeror to ensure that the proposal is submitted on or before the proposal close date and time as noted in the solicitation. Proposals must be submitted electronically as specified above. Financial Proposal Revenue share offered to the University, which will include the proposed share of revenue from catered events or food prepared for sale by other locations. Along with a submittal for revenue share, the supplier should also submit a guaranteed monthly minimum amount payable to the UMC. The acceptable guaranteed minimum monthly payment during the CU academic calendar; (i) shall be no less than $1,200.00 or; (ii) a monthly commission payment equal to nine percent (9%) of such month's Gross Sales, whichever is greater. During the summer (months June, July, August), contractor will pay the University either; (i) a minimum monthly commission of $720.00, or; (ii) a monthly commission payment equal to nine percent (9%) of such month's Gross Sales, whichever is greater. The selected supplier guarantees to the University the minimum agreed upon monthly commission, or the calculated commission agreed upon (whichever is greater each month), payable on the fifteenth (15th) day of each month following the sales. Each payment shall be accompanied by an itemized report of gross sales during the period for which such payment is made. Additionally, such payment and reports shall be delivered to the University as follows:  Reports should be available in the UMC Business office by the tenth (10th) of the month with payment due on the fifteenth (15th) of the month following the month the revenue was earned.  Such monthly statement of gross sales shall include daily customer count data for the applicable month. A $50.00 per day late payment fee will be assessed to any rent/commission payment received after the due date, and if the payments are delinquent for more than thirty days from payment due date a 10% annual interest rate will be charged from the payment due date. The UMC Business Office reserves the right to request supporting documentation to support gross sales at any time, and upon review if any shortfall is determined to be due to the University, supplier shall pay such shortfall within thirty days of receipt of statement. SECTION V: EVALUATION AND AWARD A. Proposal Evaluation All proposals submitted in response to this RFP will be reviewed for responsiveness by the Purchasing Agent prior to referral to the evaluation committee. A committee will then evaluate all responsive proposals in accordance with the criteria described below. Total Scores will be tabulated, and the contract will be awarded to the offeror whose proposal is deemed to be the most advantageous to the University. If the University requests presentations by short-listed offerors, committee members may revise their initial scores based upon additional information and clarification received in this phase. Please note that the date for presentations has not yet been set. If your company is invited to give a presentation to the evaluation team, the dates may not be flexible. The University, at its discretion, may utilize a Best and Final Offer (BAFO) stage. If this phase is utilized, the Purchasing Agent shall submit to the offerors most likely to receive the award, requests for specific clarification and allow offerors to enhance their pricing. The Purchasing Agent shall coordinate the offerors' responses for review by the evaluation team. The Purchasing Agent shall be the SOLE point of contact throughout the process for all offerors. Please note that the date for the BAFO stage has not yet been set. If your company is invited to participate in this stage, the dates may not be flexible. If the University requests Best and Final Offers by short- listed offerors, committee members may revise their initial scores based upon additional information and clarification received in this phase. In lieu of revising scoring, the University reserves the right to evaluate BAFOs by use of a narrative. The contract will be awarded to the offeror whose overall offer is deemed to be the most advantageous to the University as determined by the evaluation team. The PSC purchasing office, after review and approval of the evaluation team's written recommendation, will notify all offerors via a posting on the electronic solicitation notification system of the results of the solicitation evaluation. The posting will be an announcement of award. In preparing responses, offerors should describe in great detail how they propose to meet the specifications as detailed in the following sections. Specific factors will be applied to proposal information to assist the University in selecting the most qualified candidate for this contract. Evaluation criteria that will be used are as follows, listed in no particular order: -Meet all minimum requirements stated in Section III Appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain them as necessary to indicate the capability to meet all contractual requirements A presentation and/or demonstration may be requested by “short-listed” vendors prior to award. However, a presentation/demonstration may not be required, and therefore, complete information should be submitted with your proposal. B. Determination of Responsibility of the Offeror The University of Colorado Procurement Rules state a Purchasing Agent shall make purchases from, and award Contracts to, Responsible vendors only. The University reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror. Factors to be considered in determining whether the standard of responsibility has been met include whether an offeror has: -availability of the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain them necessary to indicate the capability to meet all contractual requirements; -a satisfactory record of performance; -a satisfactory record of integrity; -the legal authority to contract with the University; and -supplied all necessary information in connection with the inquiry concerning responsibility. The offeror shall supply information requested by the University in the Questions section concerning the offeror’s responsibility. The University reserves the right to request further information as it deems necessary to determine the offeror’s responsibility. If the offeror fails to supply the requested information, the University shall base the determination of responsibility upon any available information or may find the offeror non- responsible if such failure is unreasonable. Required to View Event Prerequisites Required to Enter Bid 10 January 2022 1. Please review and accept 2. Please review and accept 3. Please review and accept. 4. Please review and accept. 5. Please review and accept 6. Please review and accept 7. Please review and accept 10 January 202210 January 202210 January 202210 January 202210 January 202210 January 202210 January 2022 Buyer Attachments There are no Buyer Attachments added to this event. 10 January 202210 January 202210 January 202210 January 202210 January 202210 January 2022 Questions Required Questions Group 1.1: Instructions: 1.1.1 General Supplier Information - Provide principal contact information for this solicitation, including address, telephone number, fax number, e-mail, and website (if applicable). 1.1.2 Include a cover letter introducing your company, summarizing your qualifications, and detailing any exceptions to this solicitation (please note that significant exceptions may make your offer/quote/bid non-responsive). 1.1.3 List any exceptions to this solicitation document. Please note that significant exceptions may deem your proposal nonresponsive. 1.1.4 References - Please provide information from at least three (3) accounts of similar scope. References may be contacted at any time during this solicitation process to determine an offeror’s responsibility. Include, at a minimum, the following information: 1) company name; 2) contact name; 3) phone number; 4) email address; 5) brief description of project scope and value; 6) status of project. 1.1.5 USE OF SUBCONTRACTORS/PARTNERS - There may be areas for use of subcontractors or partners in this project. The University encourages use of small businesses wherever viable. If you are utilizing this approach, provide a list of the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the University will contract solely with your company, therefore subcontractors/partners remain your sole responsibility. 1.1.6 What is the type of your organization? 1.1.7 Financial Information - If you are a public company , provide the following information: Form 10K (or Form 10K-SB Small Business); Form 10Q (Form 10Q-SB Small Business); an Annual Report for last fiscal year. If you are a private entity, provide the following information: • Audited or reviewed financial statements for each of the three (3) most recent fiscal years; • If audited or reviewed financial statements are not available, provide, at a minimum, a balance sheet, statement of operations, and statement of cash flows for each of the three (3) most recent fiscal years. • Annual reports or other documents that provide information about the company’s operations; and • Bank references. 1.1.8 Financial Proposal - Provide a complete description of the deliverables and services to be provided along with a complete breakdown of what the costs will be. While not the most important part of the proposal, overall cost will be considered as part of the evaluation of your proposal. Estimated proposal prices are not acceptable. Proposal prices will be considered to be your best and final offer, unless otherwise stated in the RFP. The proposal price , while an important part of the offer, is not the only criterion that will be considered in determining the apparent successful offeror. Group 2.1: Evaluation Criteria #1 Instructions: 2.1.1 You understand and comply with the mandatory requirements of this Request for Proposal? 2.1.2 You can comply to the opening date of Fall Semester 2022? 2.1.3 You understand your responsibilities of the custodial/maintenance requirements and can comply with them? 2.1.4 You understand the Termination terms of this Request for Proposal? 2.1.5 You understand and will comply with the Records maintenance and inspection requirements as stated in the description of the Request for Proposal? 2.1.6 You understand the general conditions of the premises and will comply as stated in the Request for Proposal description? 10 January 202210 January 202210 January 202210 January 202210 January 2022 2.1.7 You understand the requirements of the premise alterations, additions and improvements. 10 January 202210 January 202210 January 202210 January 202210 January 2022 Product Line Items Product Line Items There are no Items added to this event. 10 January 202210 January 202210 January 202210 January 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 TOTAL PROPOSAL COST 1 EA - Each 10 January 202210 January 202210 January 2022