Disaster Cost Recovery

The City of Santa Cruz is issuing a solicitation for Disaster Cost Recovery for a qualified firm that specializes in post disaster recovery and reimbursement. Interested Consultants should have expertise in State and Federal regulations and documentation related to procurement and reimbursement following a declared State and/or Federal major Disaster Declaration, and the ability to analyze immediate and long-term recovery needs. This would include experience working with agencies in support of recovery efforts under State and federal aid programs, including FEMA and Cal OES.BackgroundThe City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square

miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.Disaster Cost Recovery is time consuming and staff labor intensive in order to meet all the requirements to ensure all processes, procedures and specifications are being followed, audit findings are minimized, timelines are met, and overall project execution is done in a compliant manner. An important part in Disaster Cost Recovery is maintaining detailed internal controls and is emphasized significantly in the federal grant management guidelines. The proposed scope of work is required to assist staff members in continuing to produce and improve internal controls to ensure all state and federal cost recovery occurs without issue. The Disaster Cost Recovery consultant contract will be managed within the Finance Department and will work in conjunction with our OES and EOC Director staff member.TimelineRelease Project Date:April 17, 2024RFP Questions and Clarification Due Date:April 22, 2024, 5:00pmQuestion Response Deadline:April 29, 2024, 5:00pmProposal Submission Deadline:May 13, 2024, 5:00pmOral Interviews :Interviews will be held the week of May 20, 2024.