Sources Sought for Laundry Services - Santa Fe Indian Health Center

SOURCES SOUGHT BACKGROUND: The Albuquerque Area Indian Health Service (AAIHS), Santa Fe Indian Health Center (SFIHC) has a requirement for Laundry Services. Acquisition will be for a base with four 12-month option periods. PURPOSE/STATEMENT OF WORK: Laundry services are essential to provide clean linens for the various clinical department examination beds/ tables, patient use, staff personal protective clothing and cleaning materials. In the course of providing healthcare services, soiled linen is generated and must be removed, laundered and clean linen delivered. The contractor will provide laundry services to the Santa Fe Indian Health Center with the following specifications: Contractor must be in compliance to acceptable standards from organizations such as the Joint Commission (JC) HFCA, ASHRAIE and associations having jurisdictions over laundry. Washing and rinsing temperatures will be maintained at levels required to sanitize linens and meet Infection Control Standards. Mops

are classified as rough and contaminated items. They will be laundered separately from other linens and must be thoroughly dried before being packaged. All linen from Santa Fe Indian Health Center shall be processed by following all universal precautions, which means treating all human blood and other body fluids as if they were infected with blood borne pathogens. Clean linen shall be wrapped with plastic to prevent contamination during transport. Separate carts, trucks shall be cleaned after soiled linen has been transported. Cleaning involves disinfecting by using a germicidal detergent. If a pre-sorting method is used, the area where sorting takes place shall be separated from the washing area. A soiled linen storage room shall be provided, separated from the washing. The pre-sorting area may be incorporated into the soiled linen storage room. The storage area shall have exhaust ventilation. A separate clean linen processing room shall be provided. The area shall have a ventilation system capable of providing 10 room air change per hour. The system should create equal pressure relationship to adjacent areas. Sufficient ventilation shall be provided over ironers with exhaust hoods to remove excess heat and steam. A separate clean linen storage area shall be provided. Items shall be stored above the floor on covered shelves easily clearable, or in enclosed carts. This area shall have a positive pressure ventilation system capable of providing 4 room air changes per hour with a least 2 air changes of fresh outside air. Floors, walls and ceiling in the laundry shall be smooth, easily cleanable and durable construction and must be kept clean. All stains shall be removed in a manner that is acceptable for hospital use. For the removal of stains extra time and supplies may have to be used for re-washing. The finished articles shall be thoroughly cleaned and must be free of odor and free of all processing materials that would or might cause skin infection. The Contractor agrees to launder all articles by such acceptable methods that will ensure the absolute minimum of shrinkage and loss of tensile strength. Tumble or rough dry finished articles shall be completely dry and neatly folded. Damp or wet linens received at destination will be returned for reprocessing charge to the government. Flat work articles which are machine finished shall be smooth or without wrinkles, evenly and neatly folded. No two articles shall be folded together. Flat sheets and fitted sheets shall be packaged separately for Santa Fe Indian Health Center. Articles, which are finished by machine press or hand iron are to be smooth and free of wrinkles and to be pressed in such a manner that the original dimensions and shape are retained. All laundry and uniforms (scrubs) that were picked up on previous delivery shall be returned within two days or next scheduled delivery. No articles shall be held back by the Contractor. Any shortages or damages will be noted by the Government and given to Contractor. The Contractor assumes responsibility for any damage or loss of articles in transit to the or from his/her place of business and will guarantee the return of such articles to the hospital in as good condition as received. The contractor will replace in kind, not payment, for any loss or damage due to fire, theft or otherwise of articles while in charge, including uniforms. The linen from Santa Fe Indian Health Center will not be washed and packaged with any linen from any other source. Clean laundry items will be counted and recorded on ticket that accompanies delivery and tickets should be left with Santa Fe Indian Health Center Housekeeping or Supervisor. Periodic inspections on the contractor's premises will be conducted with the assistance of the contractor. **LIST OF LAUNDRY ITEMS - SEE ATTACHMENT.** PICK UP AND DELIVERY: The Contractor shall include all associated shipping costs and provide delivery time and date information to theContracting Officer’s Representative (COR) or the Point of Contact (POC) listed. Contractor is to provide pickup of soiled linen and delivery of clean laundry two days per week on Tuesday (7:00 am - 8:00 pm; and Thursday 7:00 am - 8:00 pm). If delivery falls on Christmas or Year's Day, then delivery will occur on the day before or the day after the holiday. Santa Fe Indian Health Center Attn: Housekeeping Department 1700 Cerrillos Road Santa Fe, NM 87505 CONTRACTING OFFICER’S REPRESENTATIVE (COR): Travis Snyder, (505) 946-9209 POC: Craig Bowannie, Housekeeping Supervisor STATEMENT OF OBJECTIVES: Locate eligible and qualified Small Business Indian Firms to support IHS procurement needs under NAICS code: 812320 - Dry cleaning and Laundry Services (except Coin-Operated). Utilize the information received with future acquisition planning efforts and potential Buy Indian set aside. HOW TO RESPOND: This is a sources sought notice under the authority of the Buy Indian Act. The Indian Health Service (IHS) is attempting to locate qualified and eligible Small Business Indian Firms, “Native American Indian Owned and Operated businesses,” that can provide services/supplies to the Indian Health Service. This is a request for information only, this is not a solicitation. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Any information submitted by respondents to this notice is strictly voluntary with no obligation or incurred cost by the government. Provide with response - E-mail response. Shall be in a printer friendly format, Word or PDF, 8x11 page size, 5-page limit. Certification as a Small Business Indian Firm. The government is ONLY interested in Small Business Indian Firms. (See attached Representative Form). The government requests that interested parties respond to this notice if applicable and identify your business status to the identified NAICS code. Prospective vendors shall be properly registered in SAM.gov; this includes proper registration as a Small Business Indian Firm and if eligible, registered as applicable small business certifications (e.g. HUBzone, 8(a), Service Disabled Veteran Owned, Veteran Owned, Women-Owned, Small Disadvantaged), in order for IHS to issue an award and claim procurement actions with eligible Small Business Indian Firms. Provide detailed capabilities statement, website, and e-catalog as it pertains to 812320 - Dry cleaning and Laundry Services (except Coin-Operated). Provide Unique Entity Identifier (UEI) created in SAM.gov registration. Identify Business Size: Small Business Indian Firm, Small Businesses or a Large Indian-Owned Firm. GSA/FSS contract holders - provide GSA/FSS/VA or other GWAC contract number, only if applicable.