Community Workforce Agreement (CWA) Professional Administrative Services

Project Title Community Workforce Agreement (CWA) Professional Administrative Services Invitation # RFP No. 23-14 Bid Posting Date 01/25/2023 4:30 PM (PST) Project Stage Bidding Bid Due Date 02/08/2023 3:00 PM (PST) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Cost File Response File Type of Award Lump Sum Categories 541611 - Administrative Management and General Management Consulting Services 561110 - Office Administrative Services 925120 - Administration of Urban Planning and Community and Rural Development License Requirements Department Finance Department Address 77 Fair Drive 1st Floor Costa Mesa, California 92628 County Orange Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 01/31/2023 10:00 AM (PST) Contact Information Contact Info Stephanie Urueta

714-754-5305 stephanie.urueta@costamesaca.gov Bids to Owner's Agent Description Scope of Services SCOPE OF WORK Background Information: On February 1, 2022, during its regularly scheduled meeting, the Costa Mesa City Council approved a Community Workforce Agreement (CWA) between the City and the Los Angeles/Orange Counties Building and Construction Trades Council, and affiliated local unions. The CWA is also known as a Project Labor Agreement (PLA) in other jurisdictions. The approved CWA is attached. The City is requesting proposals from qualified, competent, and experienced consultants to provide professional services in managing, administering, and enforcing the obligations and requirements of the CWA and to ensure that the benefits resulting from it flow to all Parties, including the residents of the City, Contractors, crafts persons working on behalf of Contractors, and high priority groups outlined in the agreement (e.g. Veterans, Disabled Workers, etc.). The CWA aims to promote the efficiency of construction operations performed by the City and to ensure the timely and economical completion of projects covered in the CWA. Additionally, the goal of the CWA is to increase opportunities in the construction trades through local hire and apprenticeship programs for high school graduates, Costa Mesa and Orange County residents, Veterans, and Disadvantaged Workers regardless of where they reside. The CWA applies to the City’s Projects awarded for such work outlined in Attachment F. Project Work covered by the CWA is defined and limited to all construction and major rehabilitation work for multi-trade construction contracts as listed in Attachment “F” (Project List). A goal of thirty-five (35) percent of total work hours shall be performed from workers residing within the areas defined in the CWA. The selected CWA administrator will coordinate the agreement for all projects covered by the CWA, perform all duties, and meet all responsibilities. The CWA administrator shall focus on four (4) core responsibilities: (1) managing labor relations; (2) coordinating the CWA's innovative workforce development and employment programs; (3) monitoring and reporting on the efficacy of the CWA; and (4) monitoring, reporting, and enforcing labor compliance, payroll requirements and local hire goals/metrics for each category listed in the CWA as follows: Costa Mesa residents & Veterans (35%) and Transitional Workers (10%). Work Description: Provide all services, management, and support, required to actively and completely administer, enforce and monitor all the obligations of the CWA, ensuring that the benefits envisioned from it apply to all Parties. The work shall include but is not limited to the following: 1. Perform CWA project management and coordination. 2. Conduct periodic meetings with City hired contractors, project managers and staff. 3. Execute labor compliance and administration services. 4. Implement CWA administration and management throughout the course of each project listed on Attachment F. 5. Provide deliverables and reports. 6. Perform on-site field interviews and observations as needed or as requested by City of Costa Mesa. 7. Develop contractor performance evaluations. 8. Post-construction services and finalize audits for all regulatory agencies such as the City of Costa Mesa. Firm/Consultant Responsibilities: The selected firm/consultant(s) shall provide professional administrative services that include, but are not limited to the following: • Development of CWA administration structure and program implementation. • Act as the City’s authorized representative and the liaison among the City, Contractors, and Local Unions, thereby coordinating all CWA activities. • Attend Pre-Bid and/or Pre-Construction meetings to provide an overview of the CWA, responsibilities outlined within the CWA, and resources available to assist Contractors in achieving the CWA’s goals and objectives. • Conduct Pre-Project meetings among Contractor, Sub-Contractors, and appropriate Unions, informing all parties of their rights Other Details Notes Special Notices Local Programs & Policies Place eBid