Purchase of New/Unused T-Shirts and Caps

1 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) INVITATION TO BIDDERS Electronic bids will be received on March 14, 2021 Parish Consolidated Government (TPCG) Purchasing Division submitted through Central Auction House (CAH). Bid submittals will be accepted until 2:00 P.M. CST at which time bids will be retrieved from the CAH site and read aloud in the TPCG Purchasing Division Conference Room at 301 Plant Road Houma, LA 70363. Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view, download, receive bid notices by e-mail, and submit a bid, you must register with CAH. For information about the electronic submittal process and registration fees, contact Bobby Callender with CAH at 1-225-810-4814. BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Specifications and bid documents are

on file at the City of Houma Service Complex, Purchasing Division, 301 Plant Road, in Houma, Louisiana and posted on the Terrebonne Parish web site at http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Documents may be obtained for review by prospective bidders in the aforementioned manner; however, vendors/contractors must submit their bids electronically through CAH. Please contact Roddy Lerille, Recreation Director at 985-873-6584 with regard to the specifications or Gina Bergeron, Procurement Specialist III at 985-746-6705 for any clarifications or information about the bid documents. The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in accordance with Louisiana State Bid Law. /s/ Gordon E. Dove Gordon E. Dove, Parish President Terrebonne Parish Consolidated Government Publish: February 24th and March 3rd , 2022 To Courier: February 21, 2022 Terrebonne Parish Consolidated Government P.O. BOX 27 68 HOU M A, LOUI SI ANA 70 361 985- 868 -50 50 WWW.TP CG.OR G http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities 2 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Please Read Carefully GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids to establish firm prices for T-Shirts and Caps for the contract period shown herein. Delivery shall be made as per specifications throughout the contract period as required by the TPCG Recreation Department and delivered to the TPCG Warehouse at 301 Plant Road, Houma, Louisiana 70363. COPIES OF BIDDING DOCUMENTS: Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the products listed and do not confer a license or grant for any other use. INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions will be issued by Addenda and posted to the CAH (http://www.centralauctionhouse.com/rfp.php?cid=65) site. Bidders shall promptly notify Gina Bergeron, Procurement Specialist III at 985-746-6705 or via email at gbergeron@tpcg.org of any ambiguity, inconsistency, or error that may be discovered upon examination of the Bidding Documents. Bidders requiring clarification or interpretation of any of the Bidding Documents shall make a written request to Gina Bergeron, Procurement Specialist III at the aforementioned email address. All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron, Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate postponement of the Bid date and issuance of an addendum to respond to the Bidders request. Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written addendum and posted to the CAH site. Interpretations, clarifications, corrections, or modifications made by any other manner shall not be binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid Law. Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to submittal of bids, each Bidder shall ascertain that he has received all addenda issued. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid non-responsive. http://www.centralauctionhouse.com/rfp.php?cid=65 mailto:gbergeron@tpcg.org 3 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) LIQUIDATED DAMAGES: By submission of bid, Bidder unequivocally accepts the liquidated damages provisions set out herein and specified in the event of failure, neglect, or refusal to complete the work or, or any designated part of the work, within the corresponding contract times. By submission of the bid, the Bidder agrees that for each calendar day beyond the specified delivery date set forth that the material, work , and/or equipment has not been delivered, the Owner may retain from the total amount of the contract price, as liquidated damages the following sums: Two Hundred Dollars ($200.00) per calendar day. SUBSTITUTE MATERIAL AND EQUIPMENT OR OR EQUAL ITEMS: Any product or service bid shall conform to all applicable federal and state laws and regulations and the specifications contained in the solicitation. Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is only intended to denote the quality standard of the item desired and to convey and establish the general style, type, character and quality of material , equipment or product desired and does not restrict bidders to the specific brand, make, manufacturer, or specification named; and that equivalent products may be acceptable. Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying brand and model numbers shall be considered as offering the exact products specified in the solicitation. PREPARATION AND SUBMISSION OF BIDS: Bids shall be electronically submitted to the CAH site by the time indicated in the Invitation to Bidders. Bid pricing and product model/stock/part numbers shall be inserted in the proper fields provided on the CAH site. All accompanying documents must be uploaded to the site by the bid opening time and date herein. All blank spaces on the bid form Section A shall be properly filled in ink or typed, excluding signature line, which must be manually filled in. The following items are to be uploaded as an attachment with each bid to the Central Auction House site: Fully Completed Official Bid Form Section A *Signature Authorization (Required by ALL Bidders) Written evidence of the person signing the bid shall be provided at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) as follows: (a) The signature on the bid is that of any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is that of any member 4 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) of a partnership, limited liability company, limited liability partnership, or other legal entity listed in the most current business records on file with the secretary of state. (b) The signature on the bid is that of an authorized representative as documented by the legal entity certifying the authority of the person. (c) The legal entity has filed in the appropriate records of the secretary of state of this state an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such document on file with the secretary of state shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office. *Failure to include the appropriate signature authorization shall result in rejection of the bid as non-responsive. A bidder may alter or correct an entry on the bid form Section A by crossing out the entry and initialing on the line of change. Any ambiguity arising from entries altered or corrected on the Bid Form will cause the rejection of said Bid as non-responsive. TECHNICAL INFORMATION: **T-Shirt and Cap Samples are required by all bidders and must be delivered within 48 hours of the bid opening to the TPCG Purchasing Division at 301 Plant Road Houma, LA 70363 attention: Gina Bergeron. Additional literature, and/or specifications providing complete technical information as required to certify that the product offered in the proposal is fully compliant with specifications herein such documentation shall include color pallet samples, diagrams, books, brochures, photographs, or other means to verify compliance. Any change made to a manufacturers published specifications submitted for a product shall be verifiable by the manufacturer. **Failure to submit samples and other specifications within 48 hours of the bid opening shall result in the bid being declared non-responsive and just cause for rejection. MODIFICATION AND WITHDRAWAL OF BIDS: Modifications to bids, through bidders CAH account, can be made until the date and time of the bid opening. The Bidder must contact CAH for instructions for the withdrawal of a bid in its entirety prior to the time of the scheduled bid opening. Withdrawal of a Bid will not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for herein. In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays. 5 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Such errors must be clearly shown by objective evidence drawn from inspection work papers, documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services as opposed to a judgment error, and that the bid was submitted in good faith, it shall accept the withdrawal and return the bid security (when applicable) to the bidder. A bidder who attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the contract. Any modifications or amendments to the above stated applicable State law shall supersede this procedure. OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of the amounts of the Base Bids and alternates (if any) will be made available to Bidders after the opening of Bids. Any uncertainty as to whether a Bid was submitted in time will be resolved against the Bidder. BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids. The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days. AWARD OF BID: To the extent permitted by applicable local, state, and federal laws and regulations, OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana State Bid Law. In order to be responsive, the apparent low bidder must submit the additional information and documentation required by the OWNER within the time delays established by law. PRICES: Bids other than F.O.B. Destination may be rejected. All charges for transportation, unloading, and inside delivery is the responsibility of the vendor. Under no circumstances will the TPCG be liable for additional delivery charges. If accepted, prices must be firm for the contractual period. Any freight/shipping charges should be included in unit pricing. DELIVERY: All deliveries shall be made to the Terrebonne Parish Recreation Department C/O TPCG Warehouse at 301 Plant Road Houma Louisiana 70363. It is imperative that the T-Shirts and Caps are delivered within the time(s) specified below. If delivery cannot be made in the time specified, the bidder must notify the Terrebonne Parish Consolidated Government Purchasing Division in writing of delay. The order will be faxed or emailed to awarded vendor from a representative of the TPCG Recreation Department. When this order is submitted, it must be received within thirty (30) calendar days. This will be the T-shirt and/or cap order for the entire season of the associated sport. Occasionally, additional shirts have to be ordered. This order must be received within five (5) calendar days. Historically, additional orders are in the range of twenty (20) or less, but depending on registrations, it could be increased. Additional freight charges shall not be added to these orders. 6 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase shall be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular products will be considered for purchase unless otherwise specified in the solicitation. The manufacturers standard warranty will apply unless otherwise specified in the solicitation. APPLICABLE LAW: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana. SPECIAL ACCOMMODATION: Any qualified individual with a disability as defined by the Americans with Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing no later than seven (7) days prior to the bid opening date of the need for special accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid opening. COMPLIANCE WITH CIVIL RIGHTS: The Contractor agrees to abide by the requirements of the following as applicable: Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veterans Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Contractor agrees not to discriminate in its employment practices and will render services under the contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable shall be grounds for termination of the contract. CONTRACT CANCELLATION: The TPCG has the right to cancel any contract for cause, including by not limited to, the following: failure to deliver within the time specified in the contract; failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; misrepresentation by the contractor; fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the TPCG; conflict of contract provisions with constitutional or statutory provisions of state or federal law; any other breach of contract. TERMINATION OF CONTRACT FOR CAUSE: The TPCG may terminate the contract for cause based upon the failure of the Contractor to comply with the terms and/or conditions of the contract, or failure to fulfill its performance obligations pursuant to the contract, including, but not limited to Contractors failure to meet response times as directed by the TPCG or by this contract, provided that TPCG give the Contractor written notice specifying Contractors failure. If within fifteen (15) days after receipt of such notice, Contractor has not corrected such failure, or, in the case of failure which cannot be corrected within fifteen (15) days, Contractor has not begun in good faith to correct such failure and proceed diligently to complete such correction, then the TPCG may, at its option, place the Contractor in default, and this Contract shall terminate on the date specified in such notice. The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the TPCG to comply with the terms and conditions of the contract, provided that the Contractor 7 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) shall give the TPCG written notice specifying the TPCGs failure and a reasonable opportunity for the TPCG to cure the defect. TERMINATION OF THE CONTRACT FOR CONVENIENCE: The TPCG may terminate the contract, without cause, at any time, by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an effective date. TERMINATION FOR NON-APPROPRIATION OF FUNDS: Notwithstanding any provision herein, in the event sufficient funds for the performance of this Agreement are not appropriated by TPCG in any fiscal year covered by this contract, this agreement may be terminated by the TPCG giving notice to the Contractor of such facts and the TPCGs intention to terminate its financial obligation. WARRANTIES: Contractor warrants that all services shall be performed in good faith, with diligence and care, by experienced and qualified personnel in a professional, workmanlike manner, and according to its current description (including any completion criteria) contained in the scope of work. DEFAULT OF VENDOR: A breach of any of the terms of this contract shall constitute default, including but not limited to any event of failure, neglect, or refusal to complete the work or any designated part of the work specified herein, within the corresponding contract times. Where the TPCG has determined the Vendor to be in default, the TPCG reserves the right to purchase any and/or all products or services covered by the contract on the open market and to charge the Vendor with cost in excess of the contract price (liquidated damages). Until such assessed charges have been paid, no subsequent bid from the defaulting Vendor will be considered. NON-COLLUSION AFFIDAVIT- In accordance with La. R.S. 38:2224, successful bidders must submit a fully executed Non-Collusion Affidavit within ten (10) days of receipt of Notice of Award. CLAIMS OR CONTROVERSIES/VENUE: The Parties agree that any suit arising from the Services or this Contract shall be filed in the 32nd Judicial District Court, Terrebonne Parish, LA, and the parties agree that the 32nd Judicial District Court, Terrebonne Parish, LA is the appropriate venue for any such suit. RECORD RETENTION: All records, reports, documents, or other material related to any contract resulting from this Bid and/or obtained or prepared by Contractor in connection with the performance of the services contracted for herein shall become the property of the TPCG and shall, upon request, be returned by Contractor to the TPCG, at Contractors expense, at termination or expiration of the contract. AUDIT OF RECORDS: The State legislative auditor, federal auditors, and internal auditors of the TPCG, or others so designated by the TPCG, shall have the option to audit all accounts directly pertaining to the resulting contract for a period of five (5) years from the date of final payment or as required by applicable State and Federal law. Records shall be made available during normal working hours for this purpose. CLEAN AIR ACT: Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits 8 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of Violating Facilities. The Contractor agrees to report each violation to the TPCG and understands and agrees that the TPCG will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. ENERGY CONSERVATION: The contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. FEDERAL WATER POLLUTION CONTROL ACT: The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the TPCG and understands and agrees that the TPCG will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. CODE OF ETHICS: The Contractor acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (La. R.S. 42:1101 et. seq., Code of Governmental Ethics) applies to the Contracting Party in the performance of services called for in the Contract. The Contractor agrees to immediately notify the TPCG if potential violations of the Code of Governmental Ethics arise at any time during the term of the Contract. BYRD ANTI-LOBBYING AMENDMENT: Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. Contractors must sign and submit to the non-federal entity the Certification Regarding Lobbying Form, which is attached hereto. 9 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) DEBARMENT AND SUSPENSION: This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the Contractor is required to verify that none of the Contractors principals (defined at 2 C.F.R. 180.995) or its affiliates (defined at 2 C.F.R. 180.905) are excluded (defined at 2 C.F.R. 180.940) or disqualified (defined at 2 C.F.R. 180.935). The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. This certification is a material representation of fact relied upon by TPCG. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to TPCG, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions. WORK STANDARDS: Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5) DHS SEAL, LOGO, AND FLAGS: The Contractors shall not use the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials without FEMA pre-approval. INVENTIONS: Contractor shall comply with 37 CFR part 401, Rights to Invention Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS: This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The Contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives. NO OBLIGATION BY FEDERAL GOVERNMENT: The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the contract. 10 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS: The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractors actions pertaining to this contract. NO GUARANTEE OF QUANTITIES: The quantities referenced are estimated. In the event a greater or lesser quantity is needed, the TPCG reserves the right to increase or decrease the amount, at the unit price stated in the bid. The TPCG does not obligate itself to contract for or accept more than their actual requirements during the period of this agreement, as determined by actual needs and availability of appropriated funds. VENDOR REGISTRATION: The Terrebonne Parish Consolidated Government Purchasing Division requires vendors to register online at https://secure.tpcg.org/vendor/ . This tool is part of our efforts to make it easier for you to do business with the Parish, as well as provide you with better business opportunities. If you have already taken actions to complete this requirement, you do not have to complete this process again. However, if you have not already registered online as a vendor you will need to do so within ten (10) days notice of award of this bid. CERTIFICATE OF INSURANCE: The successful bidder is required to submit an insurance certificate returned within ten (10) days from the date of the Notice of Award of the bid. All certificates must be approved by the TPCG Risk Manager to ensure that all insurance requirements have been met before a purchase order is issued. (Insurance requirements are set forth in Terrebonne Parish Governments Insurance Requirements, attached hereto.) Failure of the successful bidder to comply with this requirement may result in the bid being declared non-responsive and cause for rejection. PURCHASE ORDER: When applicable, the successful bidder will be issued a purchase order when the bid has been awarded; the vendor has timely submitted all required documents and when their insurance certificate has been approved by the TPCG Risk Management Department. CONTRACT TERM AND EXTENSIONS: The initial term shall be for a one (1) year period from the date of the Notice of Award Subject to the availability of funds appropriated, the contract may be extended at TPCGs option for one (1) additional one (1) year term provided the terms, conditions, prices, and specifications remain the same. Such extension(s) may be granted if vendor has adequately performed the scope of work described herein during the initial term of the contract. PAYMENT STRUCTURE: Vendor shall submit invoices to Roddy Lerille, Recreation Director, at Post Office Box 2768, Houma, Louisiana 70361 or via email at rlerille@tpcg.org. Invoices must include the purchase order number (when applicable) and the name, address, and phone number of the vendor. No items other than those included in the bid shall be billed; and unit prices shall prevail. Payment is to be made within thirty (30) days after receipt of properly executed invoice or delivery, whichever is later. TAXES: Vendor is responsible for including all applicable taxes in the bid price. TPCG is exempt from all state and local sales and use taxes. https://secure.tpcg.org/vendor/ mailto:rlerille@tpcg.org 11 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Special Instructions: Unit price bid should not exceed two (2) digits to the right of the decimal point. Unit price submitted beyond two (2) digits will be rounded off to the nearest second digit. Vendors are encouraged to bid in correct unit of measures shown to be considered for award. Bids submitted in any other unit of measure may not be considered. When entering bid prices into the fields provided on CAH, do not use the dollar sign or commas. 12 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) OFFICIAL BID FORM SECTION A BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) The bid will be awarded to the vendor who submits the lowest unit price on both the t-shirts and caps combined. Delivery shall be may After Receipt of Order (ARO) within time frames described in detail herein The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) hereby proposes to deliver t-shirts and caps as required and in strict accordance with the terms and conditions in the Bid Documents prepared by the TPCG Purchasing Division and dated February 2022 NAME OF BIDDER: _________________________________________________________________ ADDRESS OF BIDDER: _______________________________________________________________ ________________________________________________________________ NAME OF AUTHORIZED SIGNATORY BIDDER: (Printed or Typed) _____________________________ SIGNATURE OF AUTHORIZED SIGNATORY BIDDER _______________________________________ TITLE OF AUTHORIZED SIGNATORY BIDDER: ______________________________________________ DATE:_________________________________________________________________________________ Signature Authorization: (Required by ALL Bidders) Written evidence of the person signing the bid SHALL be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) 13 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) SPECIFICATIONS For 21-REC-62 (Re-Bid)Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 1. SHIRTS: A. T-SHIRTS: Gildan 8000B (Youth) & Gildan 8000 (Adult) or equivalent OPTION #1 Youth and Adult (various sizes) 2 needle crew neck, 1/4 sleeve, Preshrunk 50/50 polyester / cotton, extra athletic length One (1) color logo screen printed on chest (Approx. 9 W x 8 H) Six (6) inch number on back. T-Shirt should be available in 20 or more different colors: OPTION #2 Youth and Adult (various sizes) 2 needle crew neck, 1/4 sleeve, Preshrunk 50/50 polyester / cotton, extra athletic length One (1) color logo screen printed on chest (Approx. 9 W x 8 H) (artwork shall be one solid color) One (1) color (same color as front) logo screen printed on upper back (name plate) Six (6) inch number on back. T-Shirt should be available in 20 or more different colors: B. PERFORMANCE T-SHIRTS: Sports-Tek YST350 (Youth) & ST350 (Adult) Sport-Teck Posicharge Competitor Tee or equivalent OPTION #3 Youth and Adult (various sizes) Performance T-Shirts One (1) color logo screen printed on chest (Approx. 9 W x 8 H) Six (6) inch number on back. T-Shirt should be available in 20 or more different colors: OPTION #4 Youth and Adult (various sizes) - Performance T-Shirts One (1) color logo screen printed on chest (Approx. 9 W x 8H) (artwork shall be one solid color) One (1) color (same color as front) logo on upper back (name plate) Six (6) inch number on back. T-Shirt should be available in 20 or more different colors: 14 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Colors Preferred, but are not limited to: Orange, Atomic Blue, Maroon, Forest Green, Purple, Gold, Kelly Green, Red, Royal Blue, Navy Blue, Carolina Blue, Grey Concrete, Neon Yellow, Neon Pink. Artwork colors will be provided to vendor at the time of order, and will be chosen from the preferred color palette above No embroidery will be allowed and/or accepted. 2. CAPS: ATT Headwear #8179A or equivalent Five Panel, Seamless Front, Cotton Twill, with adjustable Snap Closure (no visor braiding) One color logo screen printed on front Should have at least 15 colors. Cap colors should match shirt colors as closely as possible Artwork colors will be provided to vendor at the time of order, and will be chosen from the preferred color palette above No embroidery will be allowed and/or accepted. 3. SAMPLE SUBMISSIONS: The following samples must be provided within 48 hours of the bid opening (March 16, 2022 by 2:00 P.M. CST) and delivered to 301 Plant Road Houma, LA 70363. The exterior of the package should be marked SAMPLES Attention: Gina Bergeron TPCG Purchasing Division Legible Color chart and/or color swatches One (1) complete screen-printed sample of the Cap being offered (a generic logo is acceptable for sample) One (1) complete screen-printed sample of the 50/50 polyester / cotton, T-Shirt being offered using the front and back logo option (a generic logo is acceptable for sample) One (1) complete screen-printed sample of the Performance T-Shirt being offered using the front and back logo option (a generic logo is acceptable for sample) Original Manufactures tag must be attached to the sample t-shirts and cap 4. DELIVERY/SHIPPING DETAILS: All orders must be shipped/delivered to the TPCG Purchasing/Warehouse Division at 301 Plant Road Houma, LA 70363 Date(s) to be announced The order will be emailed to the awarded vendor from the Recreation Director or his representative. When this order is emailed, it must be received within thirty (30) calendar days. 15 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Historically, orders have been divided into three main orders annually: Order #1 - received no later than end of February Order #2 -received no later than end of June Order #3 received no later that mid-November All shipments must contain a packing slip. The outside of each carton must be numerically identified to coincide with the packing slip entry. Packing slip should identify items within each carton. Orders are to be packed by shirt color and size and marked as such. **SHIRTS MUST BE PACKAGED BY TEAM (SEE ORDER SHEET SAMPLE)** Orders determined to be incorrect, after inspection by the recreation staff, shall be addressed within 48 hours of notification via phone or email to the vendor. The vendor will take the necessary steps to ensure the corrected t-shirts and/or caps are delivered within 72 hours (excluding weekends and legal holidays) from initial notification. All steps taken to rectify incorrect orders shall be at the sole expense of the vendor. 5. NOTES: Bid will be awarded to the vendor who submits the lowest unit price on both the t-shirts and caps combined Quantities are estimated. TPCG reserves the right to decrease or increase quantities at the same unit cost. The item listing below is for review only; all bids must be submitted via Central Auction House (CAH): http://www.centralauctionhouse.com/rfp.php?cid=65 Phone: CAH at 225-810-4814. Item No. Quantity Unit of Measure Item Description 1 3,500 Each Youth T-Shirts (All Sizes) - option #1 2 4,000 Each Adult T-Shirts (Small to X-Large) - option #`1 3 650 Each Adult T-Shirts (2XL and Up) - option #1 4 550 Each Youth Caps - ATT Headwear #8179A or Equal 5 1,200 Each Adult Caps - ATT Headwear #8179A or Equal 6 3,500 Each Youth T-Shirts (All Sizes) - option #2 7 4,000 Each Adult T-Shirts (Small to X-Large) - option #2 8 650 Each Adult T-Shirts (2XL and Up) - option #2 9 3,500 Each Youth Performance T-Shirts (All Sizes) - option #3 10 4,000 Each Adult Performance T-Shirts (Small to X-Large) - option #3 11 650 Each Adult Performance T-Shirts (2XL and Up) - option #3 12 3,500 Each Youth Performance T-Shirts (All Sizes) - option #4 13 4,000 Each Adult Performance T-Shirts (Small to X-Large) - option #4 14 650 Each Adult Performance T-Shirts (2XL and Up) - option #4 http://www.centralauctionhouse.com/rfp.php?cid=65 16 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) Non-Collusion Affidavit (Regarding LSA - R.S. 38:2224) (to be submitted within ten (10) days from receipt of Notice of Award) STATE OF LOUISIANA PROJECT NAME: Bid 21-REC-62 (Re-Bid) PARISH OF TERREBONNE LOCATION: 301 Plant Road, Houma, Louisiana 70363 AFFIDAVIT Before me, the undersigned authority, duly commissioned and qualified within and for the State and Parish aforesaid, personally came and appeared representing ______________ who, being by me first duly sworn deposed and said that he has read this affidavit and does hereby agree under oath to comply with all provisions herein as follows: Section 2224 of Part II of Chapter 10 of Title 38 of the Louisiana Revised Statutes, as amended. (1) That affiant employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project or in securing the public contract were in the regular course of their duties for affiant; and (2) That no part of the Contract price received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the Contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project were in the regular course of their duties for affiant. THUS DONE AND SIGNED BEFORE ME, THE UNDERSIGNED Notary Public and subscribing witnesses on this day of , 201__, at ____________, Louisiana. ___________________________________ WITNESS CONTRACTOR/VENDOR ____________________________________ WITNESS NOTARY PUBLIC 17 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) D TERREBONNE PARISH CONSOLIDATED GOVERNMENT MINIMUM, INSURANCE REQUIREMENTS FOR VENDOR (WITH GENERAL LIABILITY EXPOSURE ONLY) (to be submitted within ten (10) days from receipt of Notice of Award) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractor. The cost of such insurance shall be included in the bid with, TPCG (Terrebonne Parish Consolidated Government). A. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as Insurance Services Office form number GL0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance Services Office form number GL0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG001). Claims Made form is unaccepted. The occurrence form shall not have sunset clause. B. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than Commercial General Liability: $500,000 combined single limit per occurrence for bodily injury, personal injury and property damage (or higher limits depending on size of contract). C. DEDUCTIBLES AND SELF-INSURED RETENTIONS ANY DEDUCTIBLES OR SELF-INSURED RETENTIONS MUST BE DECLARED TO AND APPROVED BY TPCG. At the option of TPCG, either: The insurer shall reduce or eliminate such deductibles or self-insured retentions as respects TPCG, its officers, officials, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. OTHER INSURANCE PROVISIONS The polices are to contain, or be endorsed to contain, the following provisions: 1. General Liability a. TPCG, its officers, officials, employees, boards and Commissions and volunteers are to be added as additional insured as respects liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to TPCG, its officers, officials, employees, or volunteers. b. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to TPCG, its officers, officials, employees, Boards and Commissions or volunteers. 18 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) c. The Contractors insurance shall apply separately to each insured against whom claim is made or suit if brought, except with respect to the limits of the insurers liability. 2. All Coverages Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled thirty (30) days prior written notice by certified mail, return receipt requested, has been given to TPCG. E. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with an A.M. BESTS RATING OF NO LESS THAN A:VI. F. VERIFICATION OF COVERAGE Contractor shall furnish TPCG with certificates of insurance effecting coverage required. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. THE CERTIFICATES ARE TO BE RECEIVED AND APPROVED BY TPCG BEFORE WORK COMMENCES. TPCG reserves the right to require complete, certified copies of all required insurance policies, at any time. BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 15 INDEMNIFICATION AGREEMENT (to be submitted within ten (10) days from receipt of Notice of Award) _________________________________________ agrees to defend, indemnify, save and hold Contractor/Subcontractor/Lessee/Supplier harmless the Terrebonne Parish Consolidated Government their officers, , elected officials, agents, servants and employees, including volunteers (Indemnified Parties) from and against any and all claims, demands, expense and liability arising out of injury or death to any person or the damage, loss or destruction of any property which may occur or in any way arise out of the _______________________________________ as provided herein, except those claims, Contractor/Subcontractor/Lessee/Supplier demands and/or causes of action arising out of the sole negligence of the Indemnified Parties or their officers, agents, elected officials, servants, and employees. _____________________________________ agrees to investigate, handle, and respond to any Contractor, Subcontractor, Lessee, Supplier such lawsuit at its sole expense, including any expenses associated with the enforcement of this indemnity provision, and agrees to bear all costs and expenses related hereto, even if it (claims, etc) is groundless, false, or fraudulent. Accepted By: ______________________________________________ Company Name ______________________________________________ Authorized Signature ______________________________________________ Title ______________________________________________ Date Accepted Is Insurance Certificate Attached?_______________________________ Purpose of Bid: Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 16 CERTIFICATION REGARDING LOBBYING (to be submitted within ten (10) days from receipt of Notice of Award) The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, ____________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. ___________________________________ Signature of Contractors Authorized Official _________________________________________ Name and Title of Contractors Authorized Official _________________________________________ Date BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 17 Bidders Check List This checklist is for your guidance only and does not necessarily constitute each and every requirement of this bid. Please read the entire bid thoroughly to ensure that your submission is complete. 1. Attachment(s) to be uploaded to Central Auction House at time of bidding: Official Bid Form Section A completely filled out 2. Other documentation to be uploaded at time of bidding: *Signature Authorization (Required by ALL bidders): Written evidence of the person signing the bid shall be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) Provide documentation stating that the person signing the bid is authorized to bind the company to the requirements of the bid/contract. The documentation provided must be signed by a member of the company with authority as outlined on pages 3 and 4 of this document. Failure to include the appropriate signature authorization shall result in rejection of the bid as non-responsive. 3. Time Sensitive Requirements: Samples must be provided within 48 hours of the bid opening (details on page 14) 4. Additional Requirements (must be submitted within (10) days after notice of award) Indemnification Agreement Non-Collusion Affidavit Insurance Certificate Certification Regarding Lobbing form *If you are unclear about the signature authorization requirement, please do not hesitate to contact the Purchasing Office at 985-746-6705 BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 18 LOGO iSKeol FS et Fee ft] BID 21-REC-62 (Re-Bid) Purchase of New/Unused T-Shirts and Caps for Team Sports (2022) 19 Sample Order Form Terrebonne Parish Recreation Department 8026 Main Street Suite 401 Houma, LA 70360 (985) 873-6584 One Color Terrebonne Recreation Logo on Center Chest Each Set of shirts numbered 1-26 (6" number on back) A-3XL Total TEAM NAME SHIRT COLOR LOGO/NUMBER COLOR | Y-S | Y-M | Y-LG | Y-xXL | AS | AM | ALG | AXL | A2xL aL Bourg Diamondbacks Orange White 4 10 9 t 1 1 26 2. Bourg Gators Atomic Blue White 4 10 9 t 1 1 26 3 Bourg Wildcats Maroon White 4 10 9 a at 1 26 4 Dularge Bobcats FOREST GREEN White 4 10 9 1 1 1 26 5 Dularge Tom Cats PURPLE White 4 10 9 1 1 1 26 6 East Houma Ants GOLD White 4 10 9 a 1 t 26 7 East Houma Astros KELLY GREEN White 4 10 9 az 1 1 26 8 Lafayette Woods Blitz RED White 4 10 9 1 1 x 26 9 Grand Caillou Wildcats ROYAL BLUE White 4 10 9 1 1 t 26 10 Grand Caillou Tigers NAVY BLUE White 4 10 9 1 1 a 26 14 Little Caillou Small Fries |CAROLINA BLUE White 4 10 9 1 4 1 26 12 Montegut Cubs GREY CONCRETE White 4 10 9 1 1 1 26 13 Montegut Gators NEON YELLOW White 4 10 9 A, 1 4 26 | Extra Set #1 NEON PINK White 4 10 9 a 1 L 26 Extra Set #2 Silver Navy Blue 4 10 9 i 1 26 Extra Set #3 White Navy Blue 4 10 9 1 it 26 14 64 160 | 144 0 0 0 16 16 16 416