Notice to Bidders for the 2024 City of Mequon City Hall HVAC and Chamber upgrades

Bid/RFP Status: Open - accepting bids and proposalsBid/RFP Due Date: Tuesday, April 30, 2024 - 1:30pmBack to Bids/RFPsNOTICE TO BIDDERS OWNER: The City of Mequon, Wisconsin, by the undersigned Director of Public Works/City Engineer, will receive Bids for the 2024 City of Mequon City Hall HVAC and Chamber upgrades as follows: Project includes the replacement of air handling units, condensing units, ceiling upgrades, lighting/electrical upgrades, window replacement, and flooring replacement for the Council Chambers located at City Hall, 11333 N Cedarburg Road. ENGINEERING PROJECT FILE NO. 3843 Bids shall be submitted on the forms included in the bidding and contract requirements section of these Contract Documents. BIDS: All Bids shall be addressed to Kristen Lundeen, PE, Director of Public Works/City Engineer, City of Mequon, 11333 North Cedarburg Road 60W, Mequon, WI 53092, and shall be enclosed with the name and address of the Bidder and the contract for which the Bid is being

submitted on the outside of the sealed envelope. TIME: Sealed Bids will be received until 1:30 PM. on Tuesday, April 30, 2024, in the Building Division at Mequon City Hall, at which time all Bids will be publicly opened and read aloud. Date Amended from Tuesday,April 23,2024 to Tuesday, April 30, 2024. PRE-BID CONFERENCE: A pre-bid conference will be held for all interested bidders at 1:00 PM on Wednesday, April 17, 2024, at which time any questions may be answered. The pre-bid meeting will be held at City Hall at which time any questions may be answered. Attendance of this meeting is strongly encouraged as the lack of information resulting from failure to attend this meeting does not relieve the bidder of any obligations pertaining to their bid, or to the execution of the contract shall it be awarded to said bidder. START AND COMPLETION DATES: All work can start after May 20 th, 2024 and shall be completed by October 4 th, 2024 Failure to meet this deadline will result in the assessment of liquidated damages as specified by the contract documents. QUALIFICATION STATEMENT: In accordance with Wis. Stat. §66.0901(2), Bidders shall be required to submit a statement of financial ability, equipment, and experience in the work prescribed. This Qualification Statement shall be submitted to the office of the Engineer no less than five days prior to the opening of bids. Failure to submit a qualification statement at least five days prior to bid opening may result in the rejection of the bid. Qualification Statement forms can be obtained at the office of the City Engineer. An evaluation of qualification statements will be made by the Engineer who will provide a recommendation to the Common Council prior to award. Those firms whose qualifications are found to be unacceptable shall be disqualified from consideration of award. BID SECURITY: A certified check, or satisfactory Bid Bond payable to the City of Mequon in the amount of not less than five (5%) percent of the Bid shall accompany each Bid as guarantee that if the Bid is accepted the Bidder will execute and file the Contract Performance Bond and Insurance Certificate as required by this contract within ten (10) calendar days after Notice of Award of the Contract by the City. BID REJECTION: The City reserves the right to reject any and all Bids, waive any informalities or irregularities in Bidding or accept any Bid or Bids which, in the opinion of the City, shall serve the City’s best interest. BID WITHDRAWAL: No Bid may be withdrawn for a period of forty-five (45) days after the time and date set for the opening thereof, without the consent of the City. AWARD OF CONTRACT: It is anticipated that authorization to award to the selected qualified, responsive and responsible low bidder will be granted at the May 14 th, 2024 Common Council meeting. The selected contractor shall, within ten (10) calendar days after notification, provide to the City of Mequon the required contract documents for signature. Published by authority of the City of Mequon, Wisconsin CITY OF MEQUON Kristen Lundeen, PE, Director of Public Works/City Engineer Supporting Documents Project Manual (0 bytes) City of Mequon City Hall HVAC and Chambers Upgrade (10 MB) Addendum #1 (350 KB) Addendum #2 (198 KB)