Lawn Care 2024 RFPQ V4

BAY CITY HOUSING COMMISSION 315 14th Street ~ Bay City, Michigan 48708 (989) 892-9581 fax (989) 892-5818 tdd (800) 545-1833 ext 561 March 12, 2024 Bay City Housing Commission Lawn Care Bid Information and Instructions The Bay City Housing Commission is requesting pricing for lawn care services for 2024 and an option for 2025 season. Attached is the list of properties and bid information and submittal form. We have bid submittal due date of Tuesday, April 9, 2024 at 1:00 p.m. You may mail or deliver to our Administrative Office at 315 14th Street, Bay City, MI or fax at (989) 892-5818 or email to karl@baycityhousing.com. If you have questions, please contact me. Thank you in advance for your interest. Karl Opheim Karl Opheim Assistant Director Bay City Housing Commission 989-892-9581 x109 Bay City Housing Commission Lawn Care Bid Information and Instructions NOTE: All bids must include a sample copy of your current general

liability insurance and workers compensation insurance. Bid Evaluations. The Bay City Housing Commission (BCHC) reserves the right to reject any or all proposals, waive any informality in the quote process, or to terminate the quote process at any time if deemed by BCHC’s to be in its best interests. It is the intention of the Bay City Housing Commission to award a single contract for all locations, however, BCHC will reserve the right to split the award if it serves the best interest and budget of our individual sites. Under the competitive proposal process, negotiation of price and revision of scope may be necessary. Site hours. All work shall be performed during regular business hours Monday through Friday between 8:00 a.m. and 5:00 p.m., excluding official Housing Commission holidays, unless other arrangements are made in advance with the property manager. Liability and Worker’s Compensation Insurance. No work on site may begin without liability and workman’s compensation insurance and a specific Certificate(s) of Insurance on file with the BCHC noted as additional named insured. A completed IRS W-9 is also required. Both documents must be submitted to John Neeb, Chief Finance Officer, Bay City Housing Commission. Workers’ Compensation and Occupational Disease Insurance. In accordance with federal and required state Workers’ Compensation laws the employer’s liability limit must be a minimum of $100,000 per accident and $100,000 per disease, per employee with policy limit of $500,000. Commercial General Liability with a combined single limit for bodily injury and property damage of not less than $ 1,500,000 per occurrence to protect the Contractor and each subcontractor against claims for bodily injury or death and damage to the property of others and use of all equipment. If the Contractor has a “claims-made” policy, then the policy must provide a “retroactive date” which must be on or before the execution date of the Contract; and the extended reporting period may not be less than five years following the completion date of the Contract. Automobile Liability on owned and non-owned motor vehicles used on the site(s) or in connection therewith for a combined single limit for bodily injury and property damage of not less than $500,000 per occurrence. Spray Application Licensing. If you are the successful bidder, BCHC will need a copy of all current applicator license(s). You must be a certified applicator in Category 3A for lawns and 3B for trees under each company name you operate under in order to treat any Housing Commission property. Vendors may subcontracting any of the services listed however if your subcontractor is performing the lawn treatment they will need to provide proof of insurance and licensing as well. Non-Debarred Affidavit; Non-Collusive Certificate. The successful bidder will certify that he, nor the firm, partnership or association in which they have substantial interest is designated as an ineligible contractor by the Comptroller General of the United States pursuant to Section 5.6(b) of 29 CFR Part 5, or Section 3(a) of the Davis-Bacon Act, 40 U.S.C. 276 a-2(a), or that any part of this contract will be subcontracted to any subcontractor if such subcontractor, firm, corporation, partnership or association in which such subcontractor has a substantial interest is designated as an ineligible contractor. Further, the affidavit will verify that the firm has not entered into any collusion to fix pricing with any person or company in respect to this proposal or any other proposal for which this proposal is submitted. Thank you for your time. We look forward to working with you. Bay City Housing Commission Lawn Care Bid Submittal, page one MAPLEWOOD MANOR, 1200 N. MADISON AVENUE LAWN CUTTING 2024 2025 Price per cut, bag & remove clippings. Edge concrete/asphalt as necessary LAWN TREATMENT Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up MALONEY MANOR, 210 FITZHUGH STREET LAWN CUTTING 2024 2025 Price per cut, bag & remove clippings. Edge concrete/asphalt as necessary LAWN TREATMENT Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up SMITH MANOR, 600 N. VANBUREN STREET LAWN CUTTING 2024 2025 Price per cut, bag & remove clippings. Edge concrete/asphalt as necessary LAWN TREATMENT Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up PINE TOWERS, 306 S. WALNUT STREET 48706 LAWN TREATMENT ONLY 2024 2025 Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up Bay City Housing Commission Lawn Care Bid Submittal, page two ADMINSTRATIVE OFFICE, 315 14th STREET Lawn adjacent to one story office/garage and parking area south of dead end St. LAWN CUTTING 2024 2025 Price per cut, bag & remove clippings. Edge concrete/asphalt as necessary LAWN TREATMENT Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up MAINTENANCE DEPOT, 701 FIRST STREET LAWN CUTTING 2024 2025 Price per cut, bag & remove clippings. Edge concrete/asphalt as necessary LAWN TREATMENT Spring: pre-emergent for crabgrass, weed control and fertilizer Late Spring: fertilizer and weed control Grub control application Summer: fertilizer with insecticide and weed control Fall: fertilizer for root growth for spring green-up Bay City Housing Commission Lawn Care Bid Submittal, page three INDIVIDUAL VACANT CITY LOTS OWNED BY BCHC Lawn cutting only (if grass is short, bagging/removal can be waived). No edging The following are properties owned by BCHC will need cutting. Several are vacant lots, others have a building. We are also asking for a price for a 50’x100’ city lot with dwelling – example: one of our family houses that will be vacant for short time. If the lot is larger than 50’x100’ we will adjust the price accordingly. 2024 2025 501 Columbus (includes 501 Columbus, 111 N. Madison, 101/105/107/109 N. Jefferson) 308 37th St. (vacant 170’x170’ lot) 803 State (vacant 24’x100’ lot) 1506 2nd Street (vacant 82’x170’ lot) 1000 Third 1200/1204 Webster 308 Polk 803 State 406 Tenth 206 N. Jefferson 232/234 N. Jefferson Company Name ____________ Signature: ________________________________ Date: _ ____________ Type/Pint Name __ Title: Address Phone Fax E-Mail Address Your quote is due Tuesday, April 9, 2024 at 1:00 p.m. and delivered to our Administrative Office at 315 14th Street, Bay City, MI or faxed to (989) 892-5818 or email to karl@baycityhousing.com (PASTE or TYPE ON BIDDER'S LETTERHEAD, and SUBMIT WITH QUOTE) NON-COLLUSIVE AFFIDAVIT State of (___________) ss. County of (_________) ____________________________________________, being first duly sworn, deposes and says: That he/she is ____________________________________ (a partner or officer of the firm of, etc.) the party making the foregoing proposal or bid, that such-proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Bay City Housing Commission or any person interested in the proposed contract; and that all statements in said proposal or bid are true. NON-DEBARRED CERTIFICATION This is to certify that the below signed bidder is not nor has been debarred, suspended or otherwise prohibited from contacting or entering into construction or modernization agreement with any federal, state or local agency including the U.S. Department of Housing and Urban Development. Date: ___________________ Signature: _____________________________________ Bidder, if the bidder is an individual Partner, if the bidder is a partnership Officer, if the bidder is a corporation Subscribed and sworn to ______________________ before me This _________day of _______________________ 20 ______. My commission expires ____________________ 20 ______