S--Pest Control Services Marion VAMC, Marion, Illinois Base One Year Period, and 4 Potential Option Years

Page 43 of 43 PERFORMANCE WORK STATEMENT (PWS) PEST CONTROL DESCRIPTION Marion VA Medical Center, Marion, Illinois 62959 GENERAL: Services, Non-Personal: The Contractor shall provide all labor, tools, supplies, materials, chemicals, equipment, supervision, licenses and certifications, insurance, management and transportation to perform all tasks as identified in the Performance Work Statement (PWS) and attached Pest Control Schedule (Exhibit I). All work will be performed in accordance with the guidelines established by Federal, State and local ordinance and in accordance with VHA Directive 1850.02 Pest Management Operations. SCHEDULING: The Area Treatment/Frequency Chart (Exhibit 1) and the indicated time frames shall meet the minimum requirements for the scheduling of pest management tasks. The Contractor shall provide the work schedule of when services will be performed based on information contained in Exhibit 1 and submit the schedule, no later than the contract start date, to

the Environmental Management Service designee, who will be functioning as the Contracting Officers Representative (COR). Service shall be scheduled so that each building and area of the Medical Center complex will receive pest control service a minimum of three times per week, (Mondays, Wednesdays and Fridays) for three (3) hours per visit, between the hours of 11:00 a.m. and 4 p.m. CDST. Areas such as Nutrition & Food, Canteen, Community Living Center (CLC), and Surgery Procedure Rooms, may require special treatment and/or extra care as often as once per week. NOTE: Service includes roach kill applications to inner walls and in new construction or renovated areas. Pest management tasks shall be scheduled to be performed on definite appointed dates, and in no event shall the Contractor carry on work outside regular agreed upon working hours without prior approval of the Contracting Officers Representative. In the event climate or weather conditions become unsuitable for work or an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the Contracting Officers Representative. Postponement will not reflect any penalties assessed to the Contractor nor should there be any additional cost to the Government. STANDARDS: All Integrated Pest Management (IPM) tasks shall meet the guidelines in VHA Directive 1850.02 Pest Management Operations. TASKS: (All work pertains to the interior and exterior of designated buildings) Inspection to determine which pest management measures are appropriate and required. Recommend environmental sanitation practices that restrict or eliminate food, water, or harborage for pests. Selection and utilization of non-chemical control methods that eliminate, exclude or repel pests (i.e. insect electrocution devices, insect traps, caulking, air screens, etc.). Bug lights are to be emptied as needed. The contract shall furnish: all Supervision, Labor, Materials and Equipment necessary to accomplish the Surveillance, Trapping, Pesticide Applications, and Pest Prevention. Selection and use of the most environmentally sound pesticides(s) to affect control when chemical control methods are necessary. Control of general structural anthropoid pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter bees, wasps, etc.). Control of flying insect pests (i.e., housefly, stable fly, blowflies, etc.). Electric Fly, Lights, maintenance and bulb replacement cost are not to be included in bid. The VA will purchase the light bulbs. Control of predatory pests (i.e., fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, chiggers, etc.). This includes small picnic areas where tables are located. Control of stored product pests (i.e., saw tooth grain beetle, red/confused flour beetles, Trogoderma, beetles, grain moth, etc.). Control of mice and rats (i.e., house mice, field mice, roof rat, Norway rat, etc.). Evaluation of control measures through follow-up inspections. The Contractor will be required to inspect for all wood destroying organisms during scheduled inspections. If the Contractor or the Contracting Officers Representative (COR) identifies wood destroying organisms (termites, bats, carpenter ants etc.), the pest concern should be addressed and treated. Control of other vertebra pests (i.e. squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.). Trapping and removal shall be priced as separate Line Items and performed on an as needed basis. This establishes a competitive firm fixed price for COR consideration when taking other actions, including separate contract action, as warranted, to trap and remove vermin. Control of pigeons, starlings, sparrows, and bats will be priced out on a case by case basis. These measures are outside the scope of the FSS Contract. However, the COR can request the Contractor to submit an estimate to address a bird or bat problem on facility grounds. A separate PO will be generated to cover this action. The COR reserves the right to accept bids from other contractors in these cases. Room treatments for Bedbugs will be listed as a separate Line Item price and performed on an as needed basis. This will establish a competitive firm fixed price for COR consideration when treating infestations, including separate Contract action, as warranted, for Bedbug treatment. VISITS: Normal inspection and treatment of most buildings are to be made during regular VA Medical Center work hours of 11:00. a.m. to 4:00 p.m. CDST on Mondays, Wednesdays and Fridays. However, there will be no application of insecticides during normal working hours for specific areas as outlined in Exhibit 1. The Contractor will coordinate treatment of areas with appropriate personnel in advance so that individuals with special health needs can be reasonably accommodated. Whenever pesticides are used in a large-scale application, the Safety Officer as well as employees will receive advanced notice about the spraying. Inspection and treatment of food areas, and specialized areas (i.e. Surgery, Nutrition and Food, Canteen, etc.) will be done during other than normal working hours as designated by the Contracting Officers Representative and outlined in Exhibit 1. The Government estimates the Contractor s visits will be 3 times per week for a total of approximately 9 hours per week (Mondays, Wednesdays and Fridays) between the hours of 11:00 a.m. to 4:00 p.m. CDST to perform routine inspections and maintain and perform the required services. If the Contractor can provide the quality services utilizing fewer personnel hours, and accomplish all contract requirements, the Contractor may utilize professional judgment in determining the personnel hours required to perform the contract functions. The Contractor is still required to accomplish all work in accordance with the specifications. The Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems and passage of facility patients, personnel, equipment and carts. CALL BACK REQUIREMENT: Routine: The Contractor shall within 12 hours after receipt of notification by the Contracting Officer or his/her representative, and at no additional charge to the Government, retreat previously treated areas when inadequate control (as per specifications) was obtained. RESIDUAL TREATMENT: a. During regular scheduled visits, the Contractor shall apply a residual treatment for control of roaches in such a manner as to ensure all areas of the hospital complex are properly treated. During each of the three weekly visits, the Contractor will properly treat those areas from which complaints have been received. Crack and crevice residual treatment technique of pesticides will be used in food preparation areas according to label instructions. Formulations of pesticides and methods of application must be approved by the Contracting Officers Representative and comply with all Federal, State and local laws and regulations. Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in patient occupied areas to prevent odor levels from affecting patients. RESTRICTION OF PEST CONTROL MATERIALS: All rodenticides and/or traps shall be placed only at times and in areas approved by the Contracting Officers Representative. Unused portions shall be recovered, at the latest, by a time limit approved by the Contracting Officers Representative (COR). The Contractor will provide the Contracting Officers Representative (COR) with a map identifying the location of baits and traps. All traps/bait stations shall be dated. The use of rodenticides shall be restricted to locations approved by the Contracting Officers Representative. The Contractor will be required to furnish the Department of Veterans Affairs, prior to initial application of pesticides and rodent control chemicals, labels of chemicals to be used, trade Safety Data Sheets, and the antidote therefore. The Contractor will furnish the same information each time (s)he changes chemicals or products used in the performance of this contract. The Medical Center for emergency treatment, in the event of ingestion of and/or contact, requires this information. No pesticide(s) will be disposed of on VA Medical Center property. e. The following are examples of pesticides not to be used at this station: Phosphorus Paste Thallium Sulfate Parathion Sodium Fluoride Dindane in Vaporizers DDT (dichloro-diphenyl-trichloroethane) (7) Products containing vinyl chloride f. Residual pesticides will be used per label instructions in food preparation and food distributing areas. The Contractor will not prepare chemicals within the VA Medical Center buildings. The Contractor's trucks will be kept locked. Pest management operations and use and types of pesticides will meet all federal, state and local regulations. REMOVAL OF DEAD ANIMALS OR DROPPINGS: All trapped and/or dead or dying animals (including but not limited to geese, rodents, raccoons, opossums, skunks, squirrels, bats, birds, pigeons, etc.) shall be recovered by and disposed of by the Contractor at each visit or whenever identified by the Government. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the VA Medical Center when the operator is not working. If any contractor materials are found left at the VAMC, they will be subject to immediate removal and destruction, per applicable VAMC policy(es), with no cost to the government for the materials. DISPOSAL OF HAZARDOUS WASTE: The Contractor shall not dispose of any excess pesticide containers or any other materials (including dumpsters, trash receptors, etc.) contaminated by pesticides at any location on the medical facility premises. REQUIRED CONTRACTOR REPORTING: Contractor personnel will sign in at the beginning of the scheduled work shift and sign out at the end of the work shift. This will be done at the Contracting Officers Representative's office. Upon signing in at the office, a tentative itinerary for the tour of duty will be provided to the Contracting Officers Representative (COR). The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract. Quality pest control will be accomplished by tracking specific pest control problems by area and generation of an automatic need for the possibility of additional inspections and/or control methods. All Pest control measures will require no less than one follow-up inspection to ensure pest problems have been eliminated. The Contractor shall develop and submit, for approval, to the Contracting Officers Representative, a schedule of internal monitoring for implementation by the Contractor for quality assurance. At a minimum, the report should track specific pest control problems by area and generate an automatic need for the possibility of additional inspections and/or control methods. A monthly report of findings will be submitted to the Environmental Management Service designee at the end of each month in writing. SPECIAL PROVISIONS: The Contractor personnel in performing pesticide applications of the areas specified below shall adhere to the following provisions: Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served, and not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or application equipment. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Contracting Officers Representative prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants' supplies, equipment and surfaces. No substitution can be made at any time without written approval from the Contracting Officers Representative. Inpatient / Outpatient Care Units Food Storage, Prep, Serving Areas Operating Rooms SPD c. When space treatment is required in these areas, the Ultra-Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of 0.5 to 15 microns. AUTHORITY OF APPLICATOR(S): Certified applicators are required in the performance of the work under the contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of his/her certification (showing categories) to the Contracting Officers Representative prior to reporting to work. Applicator(s) must be certified in Category 7 and Category 3 to meet contract requirements. In cases where the contractor has two or more persons reporting to work under the contract, at least one individual should be designated as the supervisor and should be fully certified in all pest management categories in which work is to be performed. Non-certified employees may assist the supervisor in the performance of the work if they are in immediate contact with and visible to the supervisor. Orientation to the facility layout and functions to complete requirement of the contract will be accomplished initially with a VA representative along with the contractor. In the case of back-up applicators and/or replacement applicators, it will be the responsibility of the Contractor to orientate new employees to the layout and functions of individual areas. In no case will an applicator perform a pest control function without first being orientated to the facility. INSPECTION AND ACCEPTANCE: Environmental Management Service designee is designated the Contracting Officers Representative for inspection and acceptance of services under the contract. This action is not to be construed as authorization to interpret or furnish advice and information to the contract or relative to the financial or legal specs. SAFETY REQUIRMENTS: In the performance of this contract, the contractor shall take such safety precautions as the Contracting Officer or designee may determine to be reasonably necessary to protect the health, safety and welfare of occupants of any building. The Contracting Officer or designee will notify the Contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, or the representative at the site of the work, is deemed enough for the purpose aforesaid. Pest Control Schedule Exhibit 1 Hospital includes Bldgs. 1, 2, 38, 42 and Floor Level Function Routine Schedule Weekly Monthly Quarterly Treatment may be after working hours Ground Level Agent Cashier 1X  X  Ground Level Audiology 1X  X  Ground Level Billing 1X  X  Ground Level Compensation / Pension 1X  X  Ground Level Canteen 1X X  Second Level Cardiology 1X  X  Second Level Cath Lab 1X  X  First Level Chapel 1X  X  Ground Level Chemotherapy 1X  X  First Level Dental Clinic 1X  X  X Ground Level Emergency Room 1X  X  Ground Level Employee Health 1X  X  First Level ENT Clinic 1X  X  X First Level Eye Clinic 1X  X  X First Level General Surgery 1X  X  X First Level G I Clinic 1X  X  X Ground Level Health Ben / Eligibility 1X  X  Ground Level Hematology 1X  X  X Ground Level Imaging 1X  X  Ground Level Laboratory 1X  X  Ground Level Oncology Clinic 1X  X  X First Level Optical Shop 1X  X  X Ground Level Ortho Clinic 1X  X  Second Level Outpatient Nutrition Clinic 1X X  Ground Level Outside Smoke Shelter 1X  X  First Pain Management Clinic 1X  X  Ground Level Patient Advocate 1X  X  Hospital includes Bldgs. 1, 2, 38, 42 Function Routine Schedule Weekly Monthly Quarterly Treatment may be after working hours First Level Patient Education 1X  X  Ground Level Patriot Store 1X X X Ground Level Pharmacy 1X X X First Level Podiatry Clinic 1X  X  Ground Level Police 1X  X  First Level Pre-op PACE Clinic 1X  X  Ground Level Pulmonary Clinic 1X  X  Second Level Recreation Hall 1X  X  Ground Level Registration/ Admission 1X  X  Ground Level Release of Information 1X  X  Ground Level Renal  1X   X  Ground Level Respiration 1X  X  First Level Same Day Surgery 1X  X  Ground Level Speech Pathology 1X  X  Ground Level Spinal Cord Injury 1X  X  Ground Level Transition Care Management 1X X  Ground Level Travel Office 1X  X  Ground Level Urology Clinic 1X  X  First Level Vascular Clinic 1X  X  First Level Wound Care Clinic 1X  X  X Third Level Inpatient Rooms 1X  X  Fourth Level Operating Rooms and Offices 1X X X 81 AMVETS 1X X 82 RRTP 1X X 83 Behavioral Health 1X X 43 Community Living Center (CLC) 1X X 37 Support Services 1X X 41 Warehouse 1X X 15 Engineering 1X X 44 Safety 1X X 14a Boiler Plant 1X  X  14b HVAC 1X  X  T107 Carpenter Shop 1X  X  T108 Masonry Shop 1X  X  T109 Sheet Metal 1X X  T105 Logistics 1X  X  T106 Logistics 1X  X  23 Incinerator 1X X MODULAR 1 Human Resources 1X  X  MODULAR 3 Quality Management 1X  X  MODULAR 4 Admin Offices 1X  X  MODULAR 5 Admin Offices 1X X  MODULAR 6 Admin Offices 1X  X  CAMPUS Dumpsters x 10 1X  X LOADING DOCK Compactor X 1 1X  X Evansville Health Care Center Outpatient Clinic As needed Bed Bugs only (BBO) Owensboro Health Care Center Outpatient Clinic As needed Bed Bugs only (BBO) Price Schedule: VA Medical Center Marion, IL Base Year: 10/01/2019 thru 09/30/2020 CLIN Description Qty Unit Unit Cost Yearly A1 Integrated Past Mgmt. Program Marion, IL VA Medical Center and selected Campus Buildings, Marion, IL hour A2 Bedbug Room Treatment per room as needed 1 ea A3 Trapping and Removal of animals to include raccoons, squirrels, feral cats, skunks, bats and similar nuisance wildlife. 1 ea As needed A4 Bedbug Room Treatment per room as needed in Evansville Health Care Center 1 ea As needed A5 Bedbug Room Treatment per room as needed in Owensboro CBOC 1 ea As needed VA Medical Center Marion, IL Option Year I: 10/01/2020 thru 09/30/2021 CLIN Description Qty Unit Unit Cost Yearly B1 Integrated Past Mgmt. Program Marion, IL VA Medical Center and selected Campus Buildings, Marion, IL 416 B2 Bedbug Room Treatment per room as needed 1 ea $70 As needed B3 Trapping and Removal of animals to include raccoons, squirrels, feral cats, skunks, bats and similar nuisance wildlife. 1 ea As needed B4 Bedbug Room Treatment per room as needed in Evansville Health Care Center 1 ea As needed B5 Bedbug Room Treatment per room as needed in Owensboro CBOC 1 ea As needed VA Medical Center Marion, IL Option Year II: 10/01/2021 thru 09/30/2022 CLIN Description Qty Unit Unit Cost Yearly C1 Integrated Past Mgmt. Program Marion, IL VA Medical Center and selected Campus Buildings, Marion, IL 416 hour C2 Bedbug Room Treatment per room as needed 1 ea As needed C3 Trapping and Removal of animals to include raccoons, squirrels, feral cats, skunks, bats and similar nuisance wildlife. 1 ea As needed C4 Bedbug Room Treatment per room as needed in Evansville Health Care Center 1 ea As needed C5 Bedbug Room Treatment per room as needed in Owensboro CBOC 1 ea As needed VA Medical Center Marion, IL Option Year III: 10/01/2022 thru 09/30/2023 CLIN Description Qty Unit Unit Cost Yearly D1 Integrated Past Mgmt. Program Marion, IL VA Medical Center and selected Campus Buildings, Marion, IL 416 hour D2 Bedbug Room Treatment per room as needed 1 ea As needed D3 Trapping and Removal of animals to include raccoons, squirrels, feral cats, bats and similar nuisance wildlife. 1 ea As needed D4 Bedbug Room Treatment per room as needed in Evansville Health Care Center 1 ea As needed D5 Bedbug Room Treatment per room as needed in Owensboro CBOC 1 ea As needed VA Medical Center Marion, IL Option Year IV: 10/01/2023 thru 09/30/2024 CLIN Description Qty Unit Unit Cost Yearly E1 Integrated Past Mgmt. Program Marion, IL VA Medical Center and selected Campus Building, Marion, IL. 416 hour E2 Bedbug Room Treatment per room as needed 1 ea As needed E3 Trapping and Removal of animals to include raccoons, squirrels, feral cats, skunks, bats and similar nuisance wildlife. 1 ea As needed E4 Bedbug Room Treatment per room as needed in Evansville Health Care Center 1 ea As needed E5 Bedbug Room Treatment per room as needed in Owensboro CBOC 1 ea As needed Base Year and 4 Option Years: Grand Total Grand Total includes CLINs: A1, B1, C1, D1 and E1 only. Yearly contract price will be awarded for the dollar amount of CLINs: A1, B1, C1, D1 and E1 because bedbug treatment and animal trapping and removal are on an as needed basis and may or may not be required. If these services are needed, the Contractor will be provided a separate purchase order via a contract modification. For Scheduling Contact: Contracting Officer: Michael Cumins Michael.cumins@va.gov (913) 946-1961 Representative (COR) Alan.vordtriede@va.gov (618) 997-5311 extension 54754 Jay Bodine Chief, Environmental Services jay.bodine@va.gov (618) 997-5311 extension 54006