Digital Asset Management Tool

02 January 2024 Digital Asset Management Tool This RFI seeks to understand what digital asset management solutions are available for the Utah Division of Archives and Records Service (Archives). 02 January 2024 Open 12/26/2023 12:00 AM MST Type Request for Information Close 1/31/2024 2:00 PM MST Number BB24-10 Currency US Dollar Sealed Until 1/31/2024 2:00 PM MST 02 January 2024 Contacts Brent Bowden bbowden@utah.gov 02 January 2024 Commodity Codes Commodity Code Description 80100 Management advisory services and consulting including project management and industrial management and construction management and quality assurance 43200 Components for information technology or broadcasting or telecommunications including media storage devices 43210 Information technology hardware including computer hardware and accessories and printers and input data devices and electronic voting and vote-counting equipment 43220 Data voice or

multimedia network equipment or platforms and accessories 02 January 202402 January 202402 January 202402 January 202402 January 202402 January 202402 January 2024 mailto:bbowden@utah.gov This Request for Information (“RFI”) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFI conflicts with the UCA or UAC, the UCA or UAC will take precedence. PURPOSE OF REQUEST FOR INFORMATION (RFI) The purpose of this RFI is to: (a) obtain information, comments, or suggestions from potential bidders or offerors before issuing an invitation for bids or request for proposals; (b) determine whether to issue an invitation for bids or a request for proposals; and (c) generate interest in a potential invitation for bids or a request for proposals. BACKGROUND This RFI seeks to understand what digital asset management solutions are available for the Utah Division of Archives and Records Service (Archives). ISSUING PROCUREMENT UNIT, CONDUCTING PROCUREMENT UNIT, AND RFI SOLICITATION NUMBER For the purposes of this RFI, the State of Utah Division of Purchasing is the Issuing Procurement Unit for this RFI on behalf of the Conducting Procurement Unit, the Utah Division of Archives and Records Service (Archives), collectively referred to as “State”. The reference number for this RFI is Solicitation #BB24-10. This number must be referred to on all responses, correspondence, and documentation relating to this RFI. Description Required to View Event Prerequisites Required to Enter Bid 02 January 2024 1. The State cannot enter into a contract as a result of this RFI. 2. Vendors should not contact the State regarding this RFI. All communication should be either by responding to this RFI or by submitting a question during the Question and Answer Period. 3. Information submitted to or by a governmental entity in response to a request for information is protected under Section 63G-2-305. 4. All questions MUST be submitted through SCIQUEST (www.SciQuest.com) during the designated time for questions (“Q&A period”) listed on SciQuest. 5. The issuing procurement unit may not accept information after the time for submission of information has expired. 02 January 202402 January 202402 January 202402 January 202402 January 2024 Buyer Attachments 1. Digital_Asset_Management_ RFI_FY 2024 AMENDED 1-2-24.docx.pdf 2. Scope-of-Work-ArchivesDAM_FY2024.docx 02 January 202402 January 202402 January 202402 January 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk4NDIyLTE1NDE4NzY3MDlEaWdpdGFsX0Fzc2V0X01hbmFnZW1lbnRfIFJGSV9GWSAyMDI0IEFNRU5ERUQgMS0yLTI0LmRvY3gucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk4NDIyLTE1NDA0MTgwMzdTY29wZS1vZi1Xb3JrLUFyY2hpdmVzREFNX0ZZMjAyNC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 Please confirm to this question that you understand the request to please submit cost as a separate document and do not include cost in any other responses. 02 January 202402 January 202402 January 2024