Emergency Vehicle Outfitting Equipment

, or by telephone at 304-264-1923. Technical inquiries or questions should be directed to Gary A. Wine, Deputy County Administrator emergencyoutfitting@berkeleywv.org or 304-264-1991. Two (2) copies of submittals of Qualification & Price information from interested businesses should be enclosed in a sealed opaque envelope marked “Emergency Vehicle Outfitting”. Proposals must be submitted and time-stamped into the County Council Office, Room 201, 400 W. Stephen Street, Martinsburg, WV, 25401 no later than 4:00 PM, Wednesday, February 3, 2021 Failure to provide the required information as requested in the RFP for Berkeley County’s review may result in disqualification. Proposals will be opened and entered into public record at 10:00 AM on Thursday, February 4, 2021 in the County Council Meeting Room, 400 W. Stephen Street, Room 205, Martinsburg, WV, 25401. Berkeley County shall make positive efforts to utilize

Disadvantaged Business Enterprises for its supplies and services and shall allow these sources the maximum feasible opportunity to compete for contracts. Berkeley County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability for the provision of services. Berkeley County reserves the right to accept or reject any or all proposals, to waive technicalities, and to take whatever action is in the best interest of the Berkeley County Council. mailto:emergencyoutfitting@berkeleywv.org I. INTRODUCTION: Proposals are being requested from interested parties to provide equipment pricing for Law Enforcement vehicles. Installation will be done by the County and NO labor costs should be included. Only written responses to this RFP shall be considered. All materials submitted shall become part of the proposal. II. SCOPE OF WORK A. GENERAL The County Council is soliciting bids from qualified and interested firms (hereinafter referred to as the “Proposer”) to provide pricing for emergency vehicle equipment for Ford 2021 Police Interceptor Explorers. The intent of the County Council is to contract with a single company to provide the equipment as listed herein; however, the right is reserved by the County Council to award in part, in whole, or in combination which, in the opinion of the County Council is determined to be in their best interest. B. GUIDELINES AND REQUIREMENTS 1. The Proposer will provide within 30 days all products according to the specification sheet attached. 2. Any deviation from the specification must be duly noted in the Proposer’s bid package. 3. The successful bidder will be required to arrange delivery of all product to 400 W. Stephen Street, Martinsburg, WV, 25401. 4. Berkeley County is tax exempt. ID# 55-6000296. Do not include sales tax. III. Q&E / TECHNICAL PROPOSAL: Respondent shall respond to and reference each section and subsection for portion(s) of RFP proposal. At a minimum, your Qualifications Proposal shall include the following information. Failure to discuss each item may deem the submittal non-responsive and may result in non- consideration of respondent’s services. A. Proposer Information 1. Name, address, telephone number (landline and cell), fax number of Proposing firm and parent company, if any, from which the project will be managed. 2. Nature of Proposing firm and parent company, if any. B. Proposer Capabilities 1. Describe the size of your firm/project office as related to size of staff. IV. PRICE PROPOSAL: A. At a minimum, your Price Proposal shall include the following: 1. Completion of Price Proposal (Attachment B) in its entirety. Berkeley County is tax-exempt. Tax ID# 55-6000296. 2. Fully executed Non-Collusion Certificate - Attachment C. 3. Proof of current business licenses. 4. Statement that only US Citizens or legal immigrants are employed. 5. Proof of minimum insurance requirements as detailed in Section IX below. 6. Any conclusions, remarks and/or supplemental information pertinent to this request. V. TERM OF CONTRACT: A. The contract will commence upon acceptance of the bid by the Berkeley County Council. B. If the Firm and/or Company awarded the bid subsequently fails to comply with the specifications, it will be given thirty (30) calendar days’ notice to render satisfactory service. If at the expiration of such thirty (30) calendar days’ notice, the unsatisfactory conditions have not been corrected, the County Council reserves the right to terminate the contract. VI. USE OF EXISTING DOCUMENTS: Berkeley County will cooperate to the fullest extent by making available to the Firm/Company all documents pertinent to this service that may be in the County Council’s possession. Berkeley County makes no warranty as to the accuracy of existing documents nor will the County Council accept any responsibility for errors and omissions that may arise from the Firm/Consultant having relied upon them. VII. PAYMENT: Invoices must be submitted to: Berkeley County Council 400 W. Stephen Street Suite 201 Martinsburg, WV, 25401 Payment will be made at time of vehicle delivery. VIII. INSURANCE REQUIREMENTS: Professional Liability – The successful Bidder must show evidence of professional liability insurance coverage in the amount of one million ($1,000,000) dollars, with a minimum coverage of one million ($1,000,000) dollars per occurrence and one million ($1,000,000) dollars aggregate and must include coverage for errors, omissions and negligent acts, prior to execution of a contract with Berkeley County. IX. PERFORMANCE, PAYMENT AND MAINTENANCE BONDS: No performance bond is required for this project. X. SELECTION PROCESS: A. This solicitation is issued pursuant to the implementation of Berkeley County’s Purchasing Policy. Berkeley County shall not be liable for any costs not included in the proposal, not contracted for subsequently, or in regard to preparation of your proposal. B. A Selection Committee appointed by the County Council will evaluate responses to this request and select those firms judged to be most qualified. C. It is the County Council’s intent to open and review each firm’s Qualifications & Experience/ Technical Proposal to determine a firm’s qualifications, experience and technical approach to the services. If the Selection Committee determines that a firm’s Qualifications & Experience/Technical Proposal is acceptable, than price will be considered. D. Since it is the County Council’s desire to select the most qualified firm, the Selection Committee reserves the right to schedule oral presentations from those firms it deems most qualified, to take place within ten (10) business days following notification. E. Selection criteria to be used by the Committee are: 1. Responsiveness to the scope of work and these instructions; 2. Past performance of the firm including timely completion of services, compliance with scope of work performed within budgetary constraints, and user satisfaction; 3. Specialized experience and technical competence in performing relevant services in the past ten (10) years, including qualifications of staff members who will be involved in these services; 4. Oral presentations, if required; 5. Composition of the principals and staff assigned to provide these services, particularly the proposed manager and immediate staff, and their qualifications and experience with services such as that being proposed; 6. Adequacy of the personnel of the firm to accomplish the proposed scope of work in the required time; 7. Firm’s capacity to perform the work, giving consideration to current workloads; 8. Firm’s familiarity with problems applicable to this type of services; 9. References from previous clients, including size and scope of the services, name and telephone number of contact person. 10. Price Proposal. Berkeley County is a tax-exempt organization (ID# 55-6000296). XI. PROPOSALS AND AWARD SCHEDULE: A. Proposals received prior to the deadline will be treated as confidential, until receipt of all Proposals and opening of the same. Proposals received after the deadline will not be considered in the evaluation process and will be returned unopened. B. It is expected that the contract award will be made within forty-five (45) calendar days after the opening of proposals. The contract will be awarded to the Company whose proposal, conforming to this request, will be the most advantageous to Berkeley County. C. Proposals must give the full name and address of the proposer and the person signing the proposal shall indicate his or her title and/or authority to bind the firm in a contract. D. Proposals may not be altered or amended after they are opened. E. The approval or disapproval of the Company’s Proposal will be determined by its response to this request and on past performance. No assumptions should be made on the part of the Firm/Company as to this Committee’s prior knowledge of their abilities. F. Berkeley County reserves the right to request clarification of information submitted and to request additional information of one or more applicants. XII. TERMS AND CONDITIONS: A. The County Council reserves the right to reject any or all proposals or to award the contract to the next recommended Company if the successful Company fails to execute an agreement within ten (10) calendar days after being notified of the award of this proposal. B. Berkeley County reserves the right to request clarification of information submitted and to request additional information of one or more applicants. C. Any p