Data and Analytics Cloud Platform

expired opportunity(Expired)
From: Vancouver(City)
PS20220117-TS-RFEOI

Basic Details

started - 29 Sep, 2023 (6 months ago)

Start Date

29 Sep, 2023 (6 months ago)
due - 20 Sep, 2023 (6 months ago)

Due Date

20 Sep, 2023 (6 months ago)
Bid Notification

Type

Bid Notification
PS20220117-TS-RFEOI

Identifier

PS20220117-TS-RFEOI
City of Vancouver

Customer / Agency

City of Vancouver
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19 September 2023 Supply and Delivery of PGI BarriAire Comprehensive Coverage Hood Supply and Delivery of PGI BarriAire Comprehensive Coverage Hood 19 September 2023 Open 18/09/2023 5:00 PM PDT Type Request for Quotation Close 03/10/2023 5:00 PM PDT Number PS20230550-VFRS-RFQ Currency Canadian Dollar Sealed Until 03/10/2023 5:00 PM PDT 19 September 2023 Contacts Molly Chen Molly.Chen@vancouver.ca 19 September 2023 Commodity Codes Commodity Code Description 40201851 OPSUPPLIES - Fire and Rescue Supplies 19 September 202319 September 202319 September 202319 September 202319 September 202319 September 202319 September 202319 September 202319 September 2023 mailto:Molly.Chen@vancouver.ca KEY INFORMATION 1.0 SUMMARY OF OPPORTUNITY 1. The purpose of this Request for Quotations (this “RFQ”) is for the City of Vancouver (the “City”) to obtain quotations from qualified
proponents to determine if it will enter into one or more contracts in respect of supply and delivery of PGI BarriAire Comprehensive Coverage Hood. 2. Vendors should carefully review the City’s intended form of agreement attached as Appendix 5 in the Buyer Attachments section (the “Form of Agreement”). The City prefers that the commercial terms for any contract entered into pursuant to this RFQ not vary from the commercial terms set out in the Form of Agreement, however exceptions to such terms may be submitted in the Questions section where indicated. 3. Proponents should submit their quotations on or before the time and date specified as the “Event Close Date” in the Summary section of this RFQ (the “Closing Time”). 4. Any successful proponent of goods may be asked to deliver goods to or perform work at the following address(es): 900 Heatley Avenue, Vancouver, BC, V6A 3S7, or to such other addresses as are specified in a City contract or purchase order. 5. Each proponent must complete, sign and attach to the insurance form(s) included as Appendix 4. 6. In addition, each proponent must include with its quotation a letter confirming its current WorkSafeBC registration. 7. The RFQ will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the “Supplier Portal”). Quotations may only be submitted via the Supplier Portal in the format requested by the City. Each vendor is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFQ and the Supplier Portal terms and conditions, then the provisions of this RFQ will govern. 8. All enquiries regarding this RFQ must be made through the Q & A Board on the Supplier Portal. In- person or telephone enquiries are not permitted. Any communication from vendor to City staff outside of the Supplier Portal regarding the content of this RFQ may lead to disqualification of the vendor from this RFQ process, at the City’s sole discretion. 9. It is the sole responsibility of vendors to check the Supplier Portal regularly for amendments, addenda, and questions and answers in relation to the RFQ. 2.0 PROPOSED TERM OF ENGAGEMENT 1.The term of any Agreement is expected to be a 3-year period, with 2 possible 3-year extensions, for a maximum total term of 9 years. 3.0 PRICING 1.All prices quoted in the Pricing Table are to be exclusive of applicable sales taxes calculated upon such prices, but inclusive of all other costs. 2.Prices must be quoted in Canadian currency and prices are fixed in the initial 3-year term. 3.Prices are to be quoted CIP, destination (Incoterms, 2010). For the avoidance of doubt, freight, insurance, unloading at the destination designated by the City, import duties, brokerage, royalties, handling, overhead, profit and all other similar costs are to be included in quoted prices. Description Required to View Event Prerequisites Required to Enter Bid 19 September 2023 1. Acceptance of the RFQ Terms and Conditions is required prior to Quotation submission. 19 September 202319 September 202319 September 202319 September 202319 September 202319 September 202319 September 2023 Buyer Attachments 1. PS20230550 - VFRS - RFQ - Appendix 1 - Detailed Requirements.pdf 2. PS20230550 - VFRS - RFQ - Appendix 2 - Specifications.pdf 3. PS20230550 - VFRS - RFQ - Appendix 3 - Declaration of Supplier Code of Conduct Compliance.docx 4. PS20230550 - VFRS - RFQ - Appendix 4 - Existing Insurance and Undertaking of Insurance Letter.pdf 5. PS20230550 - VFRS - RFQ - Appendix 5 - Form of Agreement(Sample).docx 19 September 202319 September 202319 September 202319 September 202319 September 202319 September 2023 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc1MzI0LTE0OTAzMjIyNzRQUzIwMjMwNTUwIC0gVkZSUyAtIFJGUSAtIEFwcGVuZGl4IDEgLSBEZXRhaWxlZCBSZXF1aXJlbWVudHMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc1MzI0LTE0OTAxOTQwMTZQUzIwMjMwNTUwIC0gVkZSUyAtIFJGUSAtIEFwcGVuZGl4IDIgLSBTcGVjaWZpY2F0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc1MzI0LTE0ODg3NDM0NzlQUzIwMjMwNTUwIC0gVkZSUyAtIFJGUSAtIEFwcGVuZGl4IDMgLSBEZWNsYXJhdGlvbiBvZiBTdXBwbGllciBDb2RlIG9mIENvbmR1Y3QgQ29tcGxpYW5jZS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc1MzI0LTE0ODg4NzQ5NTdQUzIwMjMwNTUwIC0gVkZSUyAtIFJGUSAtIEFwcGVuZGl4IDQgLSBFeGlzdGluZyBJbnN1cmFuY2UgYW5kIFVuZGVydGFraW5nIG9mIEluc3VyYW5jZSBMZXR0ZXIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc1MzI0LTE0ODg4ODEzMzhQUzIwMjMwNTUwIC0gVkZSUyAtIFJGUSAtIEFwcGVuZGl4IDUgLSBGb3JtIG9mIEFncmVlbWVudChTYW1wbGUpLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Instructions: 1.1.1 Form of Proposal Group 2.1: RFQ Questionnaire Instructions: 2.1.1 Specify any deviation from specifications or any alternative / additional items other than the required products or services? Attach specifications or details. 2.1.2 Specify limitation or exceptions to Section 5 of the Key Information in the Description section of theRFQ and Section 4.0 Pricing of the RFQ Terms and Conditions, if any. 2.1.3 Specify exceptions to the required time to delivery or work completion per Section 6 of the Key Information in the Description section of the RFQ, if any. 2.1.4 Specify potential conflicts, collusion, lobbying information requested by section 11.0 of the RFQ Terms and Conditions, if any. 2.1.5 Specify any other details requested or required by the RFQ, or which the vendor wishes to include as part of its quotation. 2.1.6 If any terms of the Form of Agreement are unacceptable to a vendor, then the vendor may include proposed amendments below. The vendor should indicate the rationale for the proposed amendment, the change to the language of the Form of Agreement, and the benefit to the City (such as amount of cost-savings), if any, applicable to the amendment. A vendor will be deemed to fully accept all commercial terms for the contract as set out in the Form of Agreement except as indicated otherwise below. 2.1.7 The proponent is required to respond in details in accordance to the questions in sequence under Appendix 1. Group 2.2: Terms and Conditions Questionnaire Instructions: 2.2.1 The undersigned vendor, having carefully read and examined the RFQ and having full knowledge of the requirements described therein, does hereby offer to provide the goods and/or services in accordance with the specifications and terms and conditions set out in the RFQ (except as expressly noted otherwise in its quotation) and upon the pricing and other terms and conditions of this RFQ. 2.2.2 The vendor acknowledges that it has read, understands and agrees to the RFQ's Key Information in the Description section of the RFQ. 2.2.3 The vendor acknowledges that it has read and understands the information in Appendix1 of the RFQ. 2.2.4 The vendor acknowledges that it has noted herein any deviations from the requirements of Appendix 1 of the RFQ. 2.2.5 The vendor acknowledges that it has completed, executed and attached hereto the forms set out in Appendix 2 of the RFQ. 2.2.6 The vendor acknowledges that it has completed, executed and attached hereto the forms set out in Appendix 4 of the RFQ. 2.2.7 The vendor acknowledges that it has attached a letter from WorkSafeBC confirming thevendor’s current registration. 2.2.8 The vendor acknowledges and agrees that it fully accepts all commercial terms for the contract as set out in the Form of Agreement, except as may be expressly indicated in its quotation. Group 3.1: Instructions: 3.1.1 Pricing Table Group 4.1: Instructions: 4.1.1 Majority owned/controlled by 4.1.2 Social/Diverse Certifications 4.1.3 Employee Diversity tracking & reporting 4.1.4 Please describe any policies/programs or how you advance employee equity, diversity and inclusion for under-represented populations (such as Women, Indigenous People, People with Disabilities) Group 4.2: Indigenous Participation 19 September 202319 September 202319 September 202319 September 202319 September 2023 Instructions: 4.2.1 1.Do you have any strategic partnerships or joint ventures with First Nations and/or Indigenous peoples or organizations that seek mutually-beneficial project such as revenue flows and/or skills, training and employment opportunities? 4.2.2 Please indicate any other ongoing partnership relations with Indigenous peoples, businesses or organizations that advance economic inclusion such as 4.2.3 3.Please describe how you will prioritize Indigenous participation and economic outcomes (ie. Indigenous businesses, sub-contracting, employment, job skills/training opportunities) as part of this procurement: 19 September 202319 September 202319 September 202319 September 202319 September 2023 Product Line Items Product Line Items 1. As per specifications, requirements, or scope set out in this RFQ # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Specify Product Line Item 1. 1 EA - Each P2 Specify Product Line Item 2. 1 EA - Each 2. Deviations, Alternatives and Additional Products # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Specify Deviations, Alternative, Additional Product 1, attach specifications. 1 EA - Each P2 Specify Deviations, Alternative, Additional Product 2, attach specifications. 1 EA - Each 19 September 202319 September 202319 September 202319 September 2023 Service Line Items Service Line Items 1. As per specifications, requirements, or scope set out in this RFQ # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Service Line Item 1 1 S2 Service Line Item 2 1 2. Deviations, Alternatives and Additional Services # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Specify Deviations, Alternative, Additional Service 1, attach scope document 1 S2 Specify Deviations, Alternative, Additional Service 2, attach scope document 1 19 September 202319 September 202319 September 2023

City of Vancouver, WA 98668Location

Address: City of Vancouver, WA 98668

Country : United StatesState : Washington

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