Civic Center Custodial and Janitorial Services

Project Title
Civic Center Custodial and Janitorial Services

Invitation #


Bid Posting Date
03/02/2022 6:20 PM (PDT)

Project Stage
Bidding

Bid Due Date
03/30/2022 4:00 PM (PDT)

Response Format
Electronic and Paper

Project Type
RFP (Request for Proposal)

Response Types
Response File
General Attachment

Type of Award
Lump Sum

Categories
561210 - Facilities Support Services
561720 - Janitorial Services


License Requirements


Department
Finance

Address
100 Civic Center Dr.
Lake Forest, California

County
California

Bid Valid


Liquidated Damages


Estimated Bid Value


Start/Delivery Date


Project Duration


Bid Bond

Bid Bond
0.00%

Payment Bond
0.00%

Performance Bond
0.00%

Pre-Bid Meeting Information

Pre-Bid Meeting
Yes - Mandatory

Pre-Bid Meeting Date
03/10/2022 10:00 AM (PDT)

Pre-Bid Meeting Location
The City will conduct a mandatory pre-proposal/job-walk at the Lake Forest Civic Center on March 10, 2022, 10:00 AM.

Online Q&A

Online Q&A
Yes

Q&A Deadline
03/15/2022 2:00 PM (PDT)

Contact Information

Contact Info
Nidia Ruelas 949-282-5211
nruelas@lakeforestca.gov

Bids to


Owner's Agent
McConaha, Public Works Maintenance Manager
(949) 461-3480, mmcconaha@lakeforestca.gov

Description

Scope of Services
City desires to engage Consultant to render janitorial and day porter services. The Civic Center includes 5 buildings - City Hall/ Community Policing Center, Community Center, Senior Center, Council Chamber/ Performing Arts Center, and Parking Structure.
The contract does not require prevailing wage rates. The City estimates 2 Day Porters and 4 Custodians are necessary to fulfill the scope of this project. The City reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for Proposal. By submitting proposals, the proposer agrees to all of the terms of the RFP and Agreement.
The Lake Forest City Hall and Civic Center campus has specific hours of operation. City Hall and the Administrative Offices are open Monday through Thursday from 8:00am to 6:00pm and on Friday from 8:00am to 5:00pm. The Senior Center is open Monday through Friday from 10:00am to 4:00pm. The Community Center is open Tuesday through Friday from 8:00am to10:00pm and also on Saturday and Sundays from 10:00am to 6:00pm with the options for room rentals with extended hours until 12:00am (Saturdays and Sundays). This contract will not include janitorial services for room rentals. The Performing Arts Center hosts City Council and Commission meetings on Tuesdays and Thursdays from 4:00pm to 10:00pm and local schools and theater companies will be able to rent the facility for theatrical productions on Saturdays and Sundays with varied hours until 10:00pm. The contract will not include janitorial services for facility rentals. The Policing Center is in operation 7 days a week and 24 hours a day, the Public Service Counter is open between the hours of 8:00am to 4:00pm Monday through Friday. This contract does not include any special events organized by the Community Services Department. The contract is strictly for normal operations and overnight cleaning services.

City Hall Administrative Offices | Community Policing Building
• 53,500 sf, Two Floors
• Large areas of Open Office (approximately 4,000 sf per floor) for about 30 employees
• Mix of Private Offices
• Small POs are 150 sf. Medium are 245 sf. Large are 400 sf.
• Mix of reconfigurable Conference Room sizes
• 7 Restrooms, 1918 square feet
Council Chambers | Performing Arts Building
• 14,650 sf
• 200 Seats
• (4) Restrooms, 1879 square feet
• Hardwood Stage
• Theatre seating area
• Lobby Area/Hallway
• Theatre Entrance Room
• Dressing Room
• Box Office
• Men’s/Women’s/Family Restrooms
The Clubhouse Senior Center Building
• 17,200 sf
• 3 Restrooms, 1022 square feet
• Several small offices and medium reconfigurable Conference Rooms
• Reconfigurable Banquet Rooms with tables/chairs etc.
o 1 Hardwood Floor Multi-purpose Room
o Computer Room
o Activity & Crafts Rooms
o Catering Kitchen With Appliances
o Exterior Patio, BBQ and Lounge Area
o Men’s/Women’s Restrooms
Community Center Building
• 17,680 sf, One Floor
• A few small offices
• Several small offices and medium reconfigurable Conference Rooms
• Reconfigurable Banquet Rooms using tables/chairs etc.
o Banquet Rooms-folding tables, chairs, etc.
o Exterior dining and lounge areas
o 3 Restrooms, 1097 square feet
o Food Preparation Kitchen, 800 square feet with appliances
2 Story Parking Garage
 109,340 sq. ft. / 308 parking spaces
 21 electric vehicle charging stations 12 stations on first level and 9 stations on second level

The City anticipates awarding a contract with an initial term of July 1, 2022 to June 30, 2025. The City will have the option, at its sole discretion, to extend the agreement for up to two (2) additional one-year terms. If the parties are unable to reach an agreement, the City, at its sole discretion, will not move forward with the renewal option and shall re-bid the work.

Other Details


Notes


Special Notices
Vendors must submit all questions pertaining to this project through the City's Online Bid Management System, by selection the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.


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