Replacement Financial Software

Bid Classification: Services Bid Type: Request For Proposal Bid Number: 2023-63-P-FIT Bid Name: Replacement Financial Software Bid Status: Open Bid Closing Date: Thu Jan 25, 2024 2:00:59 PM (EST) Question Deadline: Thu Jan 18, 2024 4:30:00 PM (EST) Duration in months: 12 Negotiation Type: Refer to project document Condition for Participation: Refer to project document Electronic Auctions: Not Applicable Language for Bid Submissions: English unless specified in the bid document Submission Type: Online Submissions Only Submission Address: Online Submissions Only Public Opening: No Description: This Request for Proposals (the “RFP”) is an invitation by The Corporation of the Town of The Blue Mountains (the “Town”) to prospective proponents to submit proposals for a Replacement Financial Software System, as further described in Section A of the RFP Particulars and (Appendix B) (the “Deliverables”). The Town of The Blue Mountains is planning to enhance their service delivery by

incorporating a new Financial Software System. The solution must be a Software as a Service (SaaS) cloud-based service. The proposed solution shall be used across the organization and shall be scalable to meet future needs. It is expected that the solution will:Offer a modular approach with the ability to implement further functionality as required;Reduce/replace various disconnected and siloed data systems, improve communication and shared data across the organization;Automate manual processes and activities, reduce redundancies and duplication of data entry through integration and tailored workflows & approvals, including personalized email alerts;Enhance management capability to lead the Town, based on timely, reliable, and valuable information;Have an open API and 3 rd party provider support for integrations e.g., Cityview, Cityworks, Ceridian HCM;Contain online training available to all members of the Town’s staff (any additional costs for training should be detailed in the price module);Include a comprehensive backup and disaster recovery strategy;Leverage out-of-the-box functionality to minimize customization.The Town is interested in securing a solution that addresses the following capabilities, at a minimum, of a Financial System:General LedgerAccounts PayablePurchasingAccounts ReceivableCash ReceiptingProperty TaxUtilitiesCitizen Portal (Access by citizenry to their AR, Property Taxes, Utility Billing accounts for inquiry and payment)Financial ReportingBudgetingThe Town of The Blue Mountains is Canada’s second fastest growing municipality and serves as home to over 9,300 full-time residents, with an extensive part-time and seasonal population. Recognized as Ontario’s true four-season tourism and recreation destination, The Blue Mountains welcomes an additional 2.5 million visitors annually and offers a high-quality lifestyle that caters to families looking to build a solid foundation, adventurers looking to go off the beaten path and relaxation seekers taking in and experiencing the very best the area has to offer. Built on a strong foundation of agriculture and tourism, the success of the local economy has been driven largely by innovation and entrepreneurship across the sectors of agriculture, tourism, construction, small business and hospitality and service. Bid Document Access: Bid document preview, bid opportunity, and award notices are available on the site free of charge. Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. To obtain an unsecured version of the bid document and/or to participate in this opportunity, an annual or a per bid fee must be paid (annual fee - $418.95, per bid fee - $125.75). Trade Agreements: Show Trade Agreements [+] Canada-European Union Comprehensive Economic and Trade Agreement (CETA) Canadian Free Trade Agreement (CFTA) Categories: Show Categories [+] Financial Services BillingBanking & InvestmentDevelopment FinanceCollection ServicesABM/ATM Services (interac)MailingInsurance & Retirement ServicesAccounting & Bookkeeping ServicesPayment Provider & Credit Card Processing Information Technology Computer Software