HRIS SOFTWARE

Project: HRIS SOFTWARE Ref. #: RFI 22-222-L Type: RFI Status: Open Open Date: Jul 20th 2022, 11:00 AM EDT Questions Due Date: Never Close Date: Aug 10th 2022, 2:00 PM EDT Days Left: < 1 Project Description:The City of Roswell has approximately 1,000 employees (600 full-time and 400 seasonal/part-time) across multiple departments. The City of Roswell is requesting information from interested parties related to HRIS software that can facilitate the following: Personnel: • Employee Actions Workflow with effective dates o Customizable rehire activity workflow would be a game-changer for R&P summer hires • FMLA/Leave tracking • ADA Compliant • Multi-language • Technical support • Report building o Need reportable UDFs • Multiple levels of user permissions Payroll: • Basic Payroll functionality o (Financials/GL/Budget would still be in Munis?) • Blended OT, blended rate comp payouts • Supports OT to Comp conversions (1.0 factor and 1.5 factor rules) • Supports shift differential, premium

pays • Payments to garnishment vendors • Tax table support • Special calculations (i.e. Final payout for deceased employee, bonus, fringe benefits taxation, gross up option, retro payments) • Pay card option for R&P PT? • Time clock compatibility? • W-2 processing • 941s and quarterly reporting Benefits: • Carrier feeds • Benefits in arrears • ACA tracking and eligibility • Online enrollment • COBRA administration • Deductions with multiple limits Time & Attendance: • Scheduling (not sure what this would look like for PD and/or Fire) • For R&P, would need multiple job/multiple pay rate clock-ins (geo-fencing?) • Supports multiple pay cycles (911, Fire, PD, City) • Mobile clock-in/out • Employee Self-Service • Time-Off Requests (multiple accrual tables for 24 hr personnel) o Accrual limits (over 80 hrs balance to be paid out) Talent Acquisition: • Applicant tracking • Task Management for Hiring Managers o Pre-employment tasks o Offer letters • E-Verify, pre-employment drug screen administration • Postings to Monster/Indeed • Analytics o Turnover reporting o Position control o Org chart Talent Management: • Workflow around performance appraisals • Merit increase/comp analysis and management Important Events:OngoingOpen DateOnline PortalPosting date for the OpportunityJul 20th 2022, 11:00 AM EDTN/AOngoingQuestions Due DateOnline PortalThe Q and A Period for this Opportunity is OngoingNeverN/AUpcomingClose DateOnline PortalDeadline for SubmissionsAug 10th 2022, 2:00 PM EDTN/A Supporting Documentation: Commodity Codes: UNSPSC 43231505 Human resources software: Time accounting or human resources software manage employee evaluations, track wages and absenteeism, maintain safety records and vacation time off. They organize business contacts of employees, manage meetings and track agendas, follow up on critical tasks and generate custom reports . These soft ware have an inbuilt time accounting software which helps to manage time .Examples are HRtrack,workindex ,hr guide, etc UNSPSC 43231605 Time accounting software: Software for enabling a user to submit and manage time accountanting for human resources.