Campus Monitors

Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 eugene_watts@greenwich.k12.ct.us EUGENE H. WATTS Senior Buyer July 20, 2022 Dear Sir/Madam: You are invited to submit a proposal for Campus Monitors for Greenwich Public Schools. The attached proposal specifications detail the Service requirements. Proposers are urged to read all documents carefully and fill out all information requested. Proposals which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Proposals must be submitted on the schedule forms attached. All unit prices must be filled in and the cost sheet must be the first page of the submitted proposal. Each Proposal must be submitted and clearly marked as (1) original and five (5) copies of the proposal. Proposers must submit proposals in a clear,

concise and legible manner to permit proper evaluation of responsive proposal. The cost sheet must be the first page of the submitted proposal. Faxed or emailed proposals will not be accepted however, hand delivered, mailed or overnight proposals will be accepted Monday through Friday between the hours of 8:30am -12:00 pm and 1:30 pm - 3:00pm at: Greenwich Public Schools 290 Greenwich Avenue Greenwich, CT 06830. Late proposals will not be accepted. Greenwich Public Schools is seeking proposals from qualified Companies to provide uniformed security service for sixteen 15 Locations. This document is a Request for Proposal (RFP) for the services described below and does not obligate Greenwich Public Schools to accept responses from eligible Companies. The RFP establishes minimum requirements a proposal must meet in order to be eligible for consideration as well as information to be included in the Company's proposal response. The original proposals and copies must be in a sealed envelope plainly marked with the company name and address and the following information: Campus Monitors Proposal Opening Date: 8/11/22 Opening Time: 10:00 a.m. RFP # 2383-22 2 The meeting for the Proposal opening will be held remotely by telephone in real time. The details to join the meeting remotely are as follows: Dial-In by phone: (US)+1 314-730-2252 PIN: 848 050 754# All Proposer’s and other interested people are invited to call in to hear Proposal 2383-22 being read at 10:00 a.m. Very truly yours, Eugene H. Watts tel:%E2%80%AA+1%20314-730-2252%E2%80%AC 3 GREENWICH PUBLIC SCHOOLS GREENWICH, CT REQUEST FOR PROPOSAL CAMPUS MONITORS 1. Background The Town of Greenwich, CT is about 30 miles northeast of New York City and has a population of about 60,000 people. The Greenwich Public Schools enjoy a national reputation for excellence and have strong support from the community. Our fifteen public schools have a current enrollment of 9,000 students and consist of eleven elementary schools (K-5), three middle schools (6-8), and one comprehensive high school (9-12). Our district also offers some pre-K and alternative high school programs. 2. Proposal Evaluation Criteria: The District has decided on utilizing Level II of security guard. The selection of the successful Company will be made based on Greenwich Public Schools evaluation and determination of the relative ability of each proposer to deliver quality service in a cost-effective manner. The following criteria guidelines will be used in analyzing and evaluating this proposal. 1 Company History and Organization 2 Management Approach 3 Personnel Selection Process 4 Development and Retention of Personnel 5 Total Quality Management Program 6 Cost Proposal and Invoicing 7 Training Programs (State certification, first aid/cpr certification, etc. 8 Computer Management System 9 Value Added Features 10 Insurance 11 Benefits Program 12 Employee Recognition Programs 13 Transition Plan 14 References Greenwich Public Schools is not obligated to accept the lowest proposal and reserves the right to reject any and all proposals or amend the scope of the project. All of the proposer must be duly licensed or otherwise have the ability to perform work in 4 accordance with all governing local authorities and to the satisfaction of those authorities. 3. AWARD OF CONTRACT: The contract will be awarded by the Greenwich Public Schools to the qualified company or person at compensation determined to be fair and reasonable considering budgetary limitations, scope, complexity and the nature of goods and/or services. 4. PROJECT DESCRIPTION: The general scope of work shall be to supply all labor, materials, equipment and supervision necessary to provide licensed, unarmed and uniformed Campus Monitors at Greenwich Public Schools. The Campus Monitors shall be seated at the front entrance of the school building. He/she shall greet all visitors, ask for state approved identification, provide sign in sheet, a visitor badge and escort them to their destination. The service must be rendered for 182 to 187 school days, dependent upon the school calendar and emergency closings, in sixteen (15) school locations (2 of those days are training with our local police). Greenwich Public also reserves the option to include summer school. The Company will be notified of any emergency closings of the District and the Company shall not bill the District for those days. The Company will follow the school calendar for the required coverage for the District. No coverage will be required if the schools are closed and no PM coverage will be required on half day dismissals. If coverage is required for additional days or hours (graduation ceremony, concerts, sports events, summer school, etc.), the Company shall bill the District at the same hourly rate listed in the proposal. All Campus Monitors will be supplied a Board of Ed cell phone and radio. Campus Monitors will be asked to wear a uniform which will be approved by the Board of Ed. The following is a list of services that must be performed but not limited to: o Checking doors are securely latched around the perimeter of the building o Making sure radios and phones are active and ready o Monitoring all of the cameras for the building (inside and outside) o Overseeing the access control for the building from the front door station o Monitoring the physical aspect of the building o Greeting guests to the building and requiring guests to sign in and out and wear a name tag 5 o Provide a welcome entrance to staff and students providing a sense of security. Immediately report all suspicious activity or emergencies to the local police department. Assist school personnel with emergency actions, such as fire evacuation, lock down, etc. The minimum requirements for the guards are: o Minimum of 19 years of age. o High school graduate or possess a General Equivalency Diploma (GED). o Able to speak, read and write effectively in English. o Preferably Spanish speaking. o Have a valid and current Connecticut State Department Guard registration. o Must have fingerprint clearance to work in school environment Completed all Division of Criminal Justice Services (Department of Emergency Services and Public Protection) Campus Monitors training. o Must clear a State of Connecticut Educational Background Check in accordance with Public Act 16-67 o Must be in good physical condition to perform the essential duties of the position. 5. EXPECTATIONS: INSTRUCTIONS TO PROPOSERS (Please insert your text in the space following each section. Reference any attachments in the text and include printed copies of attachments at back of this document). The Proposal is to address the following subjects in the response: 1 Company History and Organization Provide a brief company history, mission statement and organizational summary. Explain ownership (private or public) and include brief biographical information regarding the personnel who would be directly responsible for the management and local supervision of this project. _____________________________________________________________________ 2 Management Approach Describe in detail how your firm will be organized to manage this project. Indicate by position or title the person who will have the overall responsibility for the [Company] account. Indicate the support staff available to this project manager by function. Proposer must supply an Organization Chart depicting the structure of the local