Printing Services for Montana State University

expired opportunity(Expired)
From: Montana Acquisition and Contracting System(State)
MSU-RFP-24-11

Basic Details

started - 23 Jan, 2024 (2 months ago)

Start Date

23 Jan, 2024 (2 months ago)
due - 23 Feb, 2024 (1 month ago)

Due Date

23 Feb, 2024 (1 month ago)
Bid Notification

Type

Bid Notification
MSU-RFP-24-11

Identifier

MSU-RFP-24-11
State of Montana

Customer / Agency

State of Montana
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13 February 2024 Printing Services for Montana State University Montana State University seeks a vendor to provide a variety of print services to the university through an online ordering process with on-campus delivery daily. 13 February 2024 Open 1/23/2024 3:00 PM MST Type Request for Proposal Close 2/23/2024 2:00 PM MST Number MSU-RFP-24-11 Currency US Dollar Sealed Until 2/23/2024 2:00 PM MST Payment Terms 0% 0, Net 30 13 February 2024 Contacts Kelly Laney kelly.laney@montana.edu Phone +1 406-994-3213 13 February 2024 Commodity Codes Commodity Code Description 3802 Printing - Commercial Printing 3801 Printing - Binders/Folders 3803 Printing - Decals 3804 Printing - Envelopes 3812 Printing - Specialty Products/Marketing/Promotional 3815 Printing - Publications (magazines, books, etc.) 3818 Printing - Signs, billboards and banners, large format 13 February 202413 February 202413 February 202413 February 202413 February
202413 February 202413 February 202413 February 202413 February 2024 mailto:kelly.laney@montana.edu Montana State University seeks a vendor to provide a variety of print services to the university through an online ordering process with on-campus delivery daily. The university’s use of the vendor would be non-exclusive. Montana State University (MSU) has operated its own printing shop through University Printing for decades providing services to students, faculty and staff. University Printing has historically handled high-volume and specialty orders that cannot be handled on the many dispersed desktop and Xerox-like machines across the campus. Montana State University seeks a commercial vendor to provide these high-volume and specialty print services in lieu of running an MSU print shop. STATEMENT OF WORK The following is a list of examples of work completed, but it should not be construed as definitive list work products the university needs during a given year: · Individual orders for color business cards for faculty and staff. · University branded letterhead and envelopes. · Large format posters for graduate students and faculty making research presentations. · Academic booklets numbering in the dozens to hundreds of pages and in quantities of up to 1,000 units with instructions to perfect bind, spiral bind, three-hole punch, etc. · 11x17 posters. · Color, two-sided postcards in a variety of sizes. · Exams for students, which must be kept confidential. Description Required to View Event Prerequisites Required to Enter Bid 13 February 2024 1. Review and accept the single point of contact information. 2. Review and accept the University's instructions for submitting an electronic proposal & mandatory hardcopy samples. 3. Review and accept the contract term. 4. Review and accept our RFP general information. 5. Review and accept the University's insurance requirements. 6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response. 7. Please review and accept the University's acceptance terms. 8. Review and accept the minimum score requirement. 9. Review and accept the University's Right to Investigate and Reject clause. 10. Review and accept the University's Mandatory Requirements clause. 11. Review and accept the University's Cooperative Purchasing clause. 12. Review and accept the University's Financial Stability requirement. 13. Review and accept the University's Debarment clause. 14. Review and accept the Prime Contractor/Subcontractors information. 15. Review and Accept the University's Expanded Data Security Terms. 16. Review and accept the attached Contract. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract. 13 February 202413 February 202413 February 202413 February 202413 February 202413 February 202413 February 2024 Buyer Attachments 1. RFP 24-11 Attachment 1 revised.docx 13 February 202413 February 202413 February 202413 February 202413 February 202413 February 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk3NjAxLTE1NjIxNTM4NzdSRlAgMjQtMTEgQXR0YWNobWVudCAxIHJldmlzZWQuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: General Instructions: 1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal. 1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by February 9, 2024. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered. 1.3 Submit a current W-9. 1.4 Provide company name used on invoices. 1.5 Provide complete remit to address for payments if it differs from the address on the W-9. 1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail: 1.7 Provide name, title and email address for Contract signatory. 1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above. 1.9 Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following: (a)posting salary ranges in employment listings; (b)certifying that the contractor will not ask about wage history in employee interviews; (c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace. Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable. 1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal. Group 2: Requirements Instructions: 2.1 I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract. Negative references may be grounds for proposal disqualification. 2.2 Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. 2.3 Provide information as to Offeror’s ability to meet specifications specifically detailed in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications. 2.4 Provide a list of past implementations of the proposed products, offered in your RFP response, in the last five years as well as customer Point of Contact information. Include any government customers/clients with similar project requests. This information may be used to determine responsibility of the Offeror to perform the required services. 2.5 Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section. 2.6 Provide a work plan and the methods to be used that will convincingly demonstrate to the University what the Offeror intends to do; the timeframes necessary to accomplish the work; and how the work will be accomplished to meet the Contract requirements as more specifically detailed above in the Buyer Attachment Section. 13 February 202413 February 202413 February 202413 February 202413 February 2024 2.7 I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report. 2.8 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question. Group 3: Evaluation Criteria Instructions: 3.1 I understand the RFP will be evaluated based on the scoring criteria attached. Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations. Instructions: Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch. 193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 4.1 a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation. 4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 13 February 202413 February 202413 February 202413 February 202413 February 2024 Product Line Items Product Line Items There are no Items added to this event. 13 February 202413 February 202413 February 202413 February 2024 Service Line Items Service Line Items There are no Items added to this event. 13 February 202413 February 202413 February 2024

Helena, MT 59620-0113Location

Address: Helena, MT 59620-0113

Country : United StatesState : Montana

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