AVIONICS upgrade for two Cessna 206 airplanes

\n\nDepartment Office/Division/Program: | Department of Agriculture, Conservation and Forestry\n\nDepartment Contract Administrator or | Jennifer Wright\nGrant Coordinator:\n(If applicable) Department Reference\n\n#\nAmount: *\neaneaamernimentemi $146,367.00 Advantage RQS # | 01A-20240228*1237\nCONTRACT | Proposed Start Date: | 3/1/2024 Proposed End Date: | 12/31/2024\n\nOriginal Start Date: Effective Date:\nAuENDuENN Previous End Date: New End Date:\nGRANT Project Start Date: Grant Start Date:\nProject End Date: Grant End Date:\n\nMaine Aviation Aircraft Maintenance\nVendor/Provider/Grantee Name, | 406 Yellowbird Rd.\nCity, State: | Portland Me. 04102\n\nAvionics upgrade for the two newly purchased Cessna\n206 airplanes to make the cockpits similar to ensure\noperational efficiency and aircrew safety.\n\nPART Il: J USTIFICATION FOR VENDOR SELECTION\n\nBrief Description of\nGoods/Services/Grant:\n\nCheck the box below for the justification(s) that applies to this request. (Check all

that apply.)\nOo A. Competitive Process Oo G. Grant\n\nDO B. Amendment DO H. State Statute/Agency Directed\nC. Single Source/Unique Vendor Oo I. Federal Agency Directed\n\noO D. Proprietary/Copyright/P atents OD J. Willing and Qualified\n\nOo E. Emergency Oo K. Client Choice\n\nREV 11/9/2023 Page 10f3\n" "DocusSign Envelope ID: 1A2CF1B7-6648-4027-B895-D179294D7F41\nProcurement] ustification Form (PJ F)\n\nOo F. University Cooperative Project Oo L. Other Authorization\n\nPlease respond to ALL of the questions in the following sections.\nPART Ill: SUPPLEMENTAL INFORMATION\n\nl. Provide a more detailed description and explain the need for the goods, services or grantto\nsupplementtthe response in Part.\n\nThe Aviation Branch of the Forest Protection Division goes to great pains to make the cockpits of\nsimilar type aircraftto be as like each other as possible. This allows for mission efficiency and\naircrew safety, as the pilots often move from one aircraftto another. Since these two Cessna 206\nairplanes were purchased used and separately, rather than ordered from the factory, they have\ndifferent flight systems, GPS units, radios, transponders, and auto pilots. To make the cockpits the\nsame, we update the equipment for each airplane to match the better oftwo. Forinstance, N2WF\nhas a state-of-the-art Aspen Flight System, that 43Z doesn't, so 43Z will have an Aspen system\ninstalled. 43Z has a more modern auto pilot than 2WF, so 2Wf\u2019s auto pilot will be upgraded to be\nthe same as 43Z. In each case, the better/newer system of the two is considered the standard, and\nthe other is improved to match.\n\n2. Provide a brief justification for the selected vendor to supplementthe response in Partl.\n\nReference the RFP number, if applicable.\n\nMaine Aviation Maintenance is the only FAA certified Part 145 maintenance facility in the area that\nis a certified dealer for Aspen Flight Systems, Garmin Aviation GPS units, S-Tec auto-pilots, and\nTechnosonic digital radios. Allthese systems will need to be integrated into each cockpit and must\nseamlessly interact with each other. As a dealer for each of these brands, the State of Maine will\nget dealer pricing \u2014 a reduction from the retail cost. Maine Aviation Maintenance recently did a\ncockpit upgrade for Maine Marine Patrol, and they are very satisfied with the work completed.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was\nallocated to grantee.\nThere are few FAA certified avionics facilities in the Northeast that are dealers in allthe brands that\nare installed in our aircraft, and a short flight away from our maintenance facility in Old Town Maine.\nBecause we often are in contact with commercial operations, we keep track of their hourly install\nrates and the rates of Maine Aviation Maintenance are similar or less than other companies.\n\n4. Describe the plan for future competition for the goods or services.\n\nThis will be a lIong-term solution to our avionics upgrade issues that will last for many years, but we\nare constantly looking for options to keep the costs of running our aircraft lower. If in the future\nthere is a company in the area that deals in similar brands, we will go outto bid for avionics\nservices.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nREV 11/9/2023 Page 2 0f3\n" "DocusSign Envelope ID: 1A2CF1B7-6648-4027-B895-D179294D7F41\nProcurement] ustification Form (PJ F)\n\nDoes this request utilize ARPA/MJ RP funds?\n\n[1 Yes, MJRP funds (023) - If Yes, please attach the approved Business Case(s).\n\n[1 Yes, ARPA funds (025) - If Yes, please be aware of the requirements from awarding federal\nagencies.\n\nNo -IfNo, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\nSignature of requesting 7 by:\nA\n\nDepartment\u2019s Commissioner | 4.4 \u00a3. Bed\n(or desig nee): 20AF3A2882BBAAA\n\nTyped Name: | Amanda Beal, C