Request for Proposals for Planning Consulting Services for Implementation of the Housing Action Plan

Bid Title:Request for Proposals for Planning Consulting Services for Implementation of the Housing Action Plan Category:Consulting & Professional ServicesStatus:Closed Description: Story County, Iowa (“County”) seeks proposals and cost estimates for planning consulting services (“Consulting Services”) from November 1, 2022, through December 31, 2025, for the implementation of the Housing Action Plan with services including, but not limited to: staff support; planning; and other services as determined by Story County or as described in this Request for Proposal (“RFP”).The consultant selected from the RFP will be engaged after competitive evaluation based on the "Selection Criteria" set forth in this request.This request invites consultants to submit proposals for accomplishment of the items of work specified below under Scope of Work. Proposals should be prepared and submitted in accordance with the guidelines and requirements set forth in this request.Scope of WorkAttached to this

RFP is the adopted Housing Action Plan completed by Story County, Iowa. The Housing Action Plan was developed to define strategies and approaches to meet the overall goals of identifying affordable housing needs and developing housing solutions, and was preceded by the Story County Housing Study (2021). The Story County Housing Study reviewed data available on Story County’s (including all communities except the City of Ames) housing needs and the available housing stock to identify gaps.The Housing Study is available to review on Story County’s website at https://www.storycountyiowa.gov/DocumentCenter/View/12300/Final-Story-County-Housing-Study. In the attached Housing Action Plan, the Table of Action Steps beginning on page 6 defines Goals, Strategies and Tools to work towards implementation of the Story County Housing Study. Goals, Strategies, and Tools listed are not in any kind of priority order. (As the City of Ames was not included in the Story County Housing Study, these Goals/Strategies, and Tools listed are not applicable to the City of Ames.)The scope of work to be performed by the Consultant will include, but is not limited to the following listed tools from the Housing Action Plan (attached). These tools are identified in that Plan to be “Consultant-led”, however, will require strong ongoing working relationship with Story County staff and other partners.Tools are listed in accordance with the associated timeframe from the Housing Action Plan. Those timeframes include:Immediate/Short Term: consider/implement within 1-3 years from adoption of the plan.Medium Term: consider/implement within 5 years from adoption of the plan.Long Term: consider/implement within 10 years from adoption of the plan.As part of the proposal, Consultant will present a prioritized approach to address the outlined tools from the Plan and explain this “priority-setting” process for organizing and assigning work efforts. Publication Date/Time: 9/20/2022 12:00 AM Publication Information: https://www.storycountyiowa.gov/DocumentCenter/View/13849/HAP-RFP Closing Date/Time: 9/30/2022 12:00 PM Contact Person: Sealed proposals: Consultant will deliver one (1) hard copy and one digital format (CD or flash drive) to the following address: Story County Board of Supervisors c/o County Outreach and Special Projects Manager Story County Administration 900 6th Street Nevada, Iowa 50201 Qualifications: Conceptual Plan and Proposal Submittal Requirements The Consultant shall provide a Conceptual Plan, including a detailed statement of work for the product/services believed to be appropriate for Story County, addressing the Scope of Services detailed in this RFP. Proposals should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Emphasis should be on completeness and clarity of content. The Conceptual Plan must include the following, at a minimum: • Consultant name, address, and names of primary contacts. • Identify project manager. List the project manager’s relevant experience and similar work including references. • Work Plan. Provide detailed work plan with estimated hours by task and personnel. • Restatement of services required (four pages maximum): attach a restatement of the proposed agreement that outlines its objectives and scope as perceived. Do not repeat the Scope of Services, but elaborate on the tasks, conditions, or other specifics deemed significant and necessary to demonstrate a complete understanding of the technical and substantive issues to be addressed, including the following: o A statement of the Consultant’s understanding of the project that demonstrates knowledge of the project requirements. o Proposed project approach, including timelines and description of the Consultant’s technical approach to the project, including an outline of the sequence of tasks, major benchmarks and milestone dates. o Proposed use of County staff, as well as any equipment, materials or additional data that will be expected from the County at the onset of the project. • Outline personnel skills and services that distinguish the Consultant, incorporating appropriate staff profiles and a description of specific staff that will comprise the project team for this assignment. The staff profile should describe the Consultant’s experience in providing services to the public sector, jobs of similar size(s) and provide applicable certifications for staff members involved in the process. Please attach a description of similar projects designed and constructed by the Consultant. Project summaries should emphasize their relevance to the proposed agreement. • Samples of related/comparable past projects that would serve as examples of experience and expertise necessary for this work. This does not include generalized promotional material, resumes, statement of experience, qualifications, or capabilities, or other material that is irrelevant to the proposed agreement. • Evidence of ability to work effectively within tight time constraints. • Provide the earliest date available to assume these duties. • Budget. Estimated cost of the services to be provided under this proposal including: o A proposed fee structure based upon the plan of work proposed by the Consultant. o Proposed services to be sub-contracted if any, anticipated subcontractors, and anticipated costs for these services. NOTE: Story County will not pay the Consultant a surcharge percentage on third party fees and costs. Method of billing must be disclosed. An acknowledgement that any task/work request considered to be outside of the agreed upon scope and contracted duties that will incur fees, must be communicated by the Consultant and agreed to by Story County prior to the performance of that task/work request. • Three (3) references are to be included with the proposal. Miscellaneous: Submittal Process and Details All proposals must be submitted as detailed in the manner described herein. Exceptions or extensions to established deadlines will not be granted. Story County will not meet individually in person or via other means with potential Consultants. Story County will be accepting written questions from September 20, 2022, through 12:00 PM, September 26, 2022, regarding this RFP. Please submit questions via email to Leanne Harter, County Outreach and Special Projects Manager at lharter@storycountyiowa.gov. Written responses will be published on Story County’s website at www.storycountyiowa.gov and distributed to those who submitted questions no later than 12:00 pm, Wednesday, September 28, 2022. Estimated Timeline • Release RFP – September 20, 2022 • Questions due to Story County – September 26, 2022 at 12:00 PM • Story County Responses published - Prior to 12:00 pm September 28, 2022 • RFPs Due - 12:00 pm September 30, 2022 • RFPs reviewed by Selection Committee – October 3 - 5, 2022 • Board of Supervisor consultant selection – October 11, 2022 • Board of Supervisors action on contract and effective start of contract – November 1, 2022 The above dates are subject to change at the option of Story County. The Story County Board of Supervisors will consider approval of a contract with the selected Consultant. The Story County Board of Supervisors reserves the right to accept or reject any and all responses, in part or in whole, and to accept responses, which in its sole discretion and opinion appear to be responsive, responsible, and in the best interests of the County. The County further reserves the right to waive any formalities or informalities or to amend the schedule as necessary. Related Documents: HAP RFP Return To Main Bid Postings Page