Bridge Maintenance Program

Request for Qualifications (Planning Services) State of Ohio Standard Forms and Documents F130-02-2016-JAN Publish Date: 9/14/22 Page 1 of 3 Administration of Project: Local Higher Education Project Name Bridge Maintenance Program Response Deadline 09.29.2022 2:00 PM local time Project Location **Site-see project information Project Number OSU-221023 City / County / Franklin Project Manager Mark Hartmann Owner The Ohio State University Contracting Authority Local Higher Education No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1 Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the project number and name for the RFQ you are responding to. See Section H of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Mark Hartmann at

href="mailto:hartmann.16@osu.edu">hartmann.16@osu.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description COVID-19 Vaccination Requirements Consistent with university guidelines and the recent federal action plan, all vendor employees, subcontractors and subconsultants identified as embedded within The Ohio State University are required to be fully vaccinated against COVID-19 by December 8, 2021. New vendors who become university vendors after the December 8, 2021 deadline will have 30 days to come into compliance. Definitions and details are located at: https://busfin.osu.edu/sites/default/files/contractorprocesscompliance_25oct2021_final.pdf . In order to obtain Wexner Medical Center badges, vendors must comply with the Wexner Medical Center's vaccine requirements, located at: https://wexnermedical.osu.edu/utility/footer/vendor-interaction. This project will establish the baseline for a comprehensive bridge inspection and maintenance management program. Bridge inspections will be required for the 2023 and 2025 ODOT reporting periods for approximately 12 Regulatory Structures. Condition Assessments, Recommended Critical Action timeframes, Baseline Deferred Maintenance (DM), Preventative Maintenance prioritization, Itemization and Cost, and Current Replacement Values (CRV) will be established for approximately 38 pedestrian and vehicular structures (incl Regulatory) located on multiple campuses. Inspection, reporting and data updates will continue annually or biannually, dependent on rating and deferred maintenance baselines, for a two (2) year period. B. Scope of Services Introductory paragraph... The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf. The selected Consultant, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or Contracting Authority, the cost breakdown of the Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (“EDGE”) Program as required by statute and the Agreement. The selected Consultant will be required to sign the standard agreement. No modifications to the requirements in the agreement will be accepted. The project team (Owner / Consultant) will be required to utilize e-Builder, the University’s Project Management System, for all compatible services required by the University. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Perform Annual Bridge Inspections 2. Forecast, Prioritize and Quantify Annual Deferred Maintenance Costs mailto:330Submittals@osu.edu http://ofcc.ohio.gov/ https://busfin.osu.edu/sites/default/files/contractorprocesscompliance_25oct2021_final.pdf https://wexnermedical.osu.edu/utility/footer/vendor-interaction https://fod.osu.edu/sites/default/files/div_18.pdf Request for Qualifications (Planning Services) continued F130-02-2016-JAN Publish Date: 9/14/22 Page 2 of 3 3. Forecast and Quantify Annual Preventative (Scheduled) 1, 5 and 10 year Maintenance Costs 4. Forecast and Quantify Specific Current Replacement Value(s) 5. Establish on-going schedule of ODOT Regulatory and non-regulatory inspections. 6. Complete all required ODOT inspection reporting 7. Develop and present data in a Planning Software format C. Funding / Estimated Budget Total Project Cost $165,240 State Funding $0.00 Other Funding $165,240 D. Services Required (see note below) E. Anticipated Schedule Primary Structural Engineer Planning Services Start 10 / 22 Secondary Planning Services Completed 10 / 25 F. EDGE Participation Goal Others Percent of initial TOTAL Planning Fee 5% G. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. Interested firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The EDGE Participation Statement of Intent to Contract and Perform from Section H. Additional Information must also be submitted. Please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. H. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a maximum file size of 25 MB. Firms are requested to identify professional registrations, memberships, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ Planning Services Selection Rating Form State of Ohio Standard Forms and Documents F130-02-2016-JAN Publish Date: 9/14/22 Page 3 of 3 Project Name Bridge Maintenance Program Proposer Firm Project Number OSU-221023 City, State, Zip Selection Criteria Value Score 1. Firm Location, Workload and Size (Maximum 15 points) Less than 50 miles 5 50 to 100 miles 2a. Proximity of firm to project site More than 100 miles 0 Less than $200,000 5 $200,000 to $1,000,000 2b. Amount of fees awarded by ContractingAuthority More than $1,000,000 0 Less than 2 planning professionals 1 2 to 10 planning professionals 2c. Number of relevant professionals More than 10 planning professionals 2 Max = 5 2. Primary Qualifications (Maximum 30 points) a. Master planning lead Experience / ability of lead master planner to manage visioning / capital improvement plans 0 - 10 b. Assessment lead Experience / ability of lead to manage assessors of various disciplines 0 - 5 c. Planning staff Experience / ability of planning staff to develop long range master plans 0 - 8 d. Technical staff Experience / ability of assessors to accurately collect data and evaluate systems and components 0 - 7 Max = 20 3. Sub-Consultant Qualifications (Maximum 10 points) Key discipline leads Experience / ability of all key discipline leads to effectively perform the services 0 - 10 4. Project Team Qualifications (Maximum 15 points) Less than 2 projects (Low) 0 2 to 4 projects (Average) 2a. Previous team collaboration More than 4 projects (High) 3 Max = 5 No projects 0 Registered 2b. LEED* Registered / Certified consultantparticipation Certified 3 Max = 5 c. Team Organization Clarity of responsibility / communication demonstrated by table of organization 0 - 5 5. Overall Project Team Experience (Maximum 30 points) a. Criteria development and prioritization Performance in establishing owner criteria for capital improvement plans 0 - 10 Less than 3 projects (Low) 0 - 3 3 to 6 projects (Average) 4 - 6b. Experience with similar planning projects More than 6 projects (High) 7 - 10 c. Past performance Level of performance as indicated by past evaluations / letters of reference 0 - 10 * LEED = Leadership in Energy & Environmental Design developed by the U.S. Green Building Council Subtotal Notes: Evaluator: Name Signature Date