Bear, deer, and furbearer tooth cleaning, staining sectioning and age analysis

"DocuSign Envelope ID: FDOA2B32-4A16-4785-8E7F-AFESBODSBSCD\n\nDEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES\n\nDIVISION OF PROCUREMENT SERVICES\n\nSTATE OF MAINE\n\nPROCUREMENT J USTIFICATION FORM (PJ F)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. Allresponses (except signatures)\nmust be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nofProcurement Services intranetsite (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nDepartment Office/Division/Program: | Department of Inland Fisheries and Wildlife/W ildlife Division/W RAS\n\nDepartment Contract Administrator or\n\nNathan Webb\n\n(If applicable) Department Reference\n\n#.\n\nAmount: Advantage CT /RQS\n(Contract/Amendment/Grant) Bee anBei # SAAL LEBE\nCONTRACT |

Proposed Start Date: | 3/2/2023 en 3/1/2024\n\nOriginal Start Date: Effective Date:\n\nSNENDEIENT Previous End Date: New End Date:\nGRANT Project Start Date: Grant Start Date:\nProject End Date: Grant End Date:\n\nVendor/Provider/Grantee Name, | Matson\u2019s Laboratory, LLC, 135 Wooden Shoe Lane,\n\nCity, State: | Manhattan, MT 59741\nBear, deer, and furbearer (bobcat, fisher, marten, river otter) tooth\ncleaning, staining, sectioning, and age analysis.\n\nBrief Description of\nGoods/Services/Grant:\n\nPART II: J USTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\nU A. Competitive Process U G. Grant\nU B. Amendment U H. State Statute/Agency Directed\nX C. Single Source/Unique Vendor [1 I. Federal Agency Directed\nU D. Proprietary/C opyright/P atents U J. Willing and Qualified\n[1 E. Emergency [1 K. Client Choice\nU F. University Cooperative Project U L. Other Authorization\n\nREV 11/18/2021 Page 1of3\n" "DocusSign Envelope ID: FDOA2B32-4A16-4785-8E7F-AFE5BOD5B3CD\nProcurement] ustification Form (PJ F)\n\nPlease respond to ALL ofthe questions in the following sections.\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need forthe goods, services or grant to\nsupplementthe response in Part.\nThe Department regulates the harvest of big-game and furbearer species to ensure that harvests are sustainable and\nthat populations are maintained within management guidelines and with wildlife health as a priority. Age structure data\nare obtained by analyzing teeth from harvested animals, and this helps wildlife managers to monitor a wide variety of\npopulation characteristics such as mortality and survival rates, sex and age-specific harvest rates, and\nabundance/density.\n\nThe Provider shall prepare and analyze up to 3,800 black bear teeth, 2,300 furbearer teeth (250 bobcat, 600 fisher, 950\nmarten, and 500 river otter), and 2,000 white-tailed deer teeth.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nWith long-term datasets used to monitor trends, it is important that data be collected using similar protocols and quality\ncontrol standards over time; introducing data collected differently to a dataset may hide or skew apparent trends in\nthose data. While we possess equipment to cut and age teeth from some species in-house, we are only able to handle\na very small number, and results for most species are of a lower quality and confidence.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\nThe cost per tooth at Matson\u2019s will be -$6.70 per tooth for cleaning and sectioning ($4.75) and analysis ($1.95).\nAnalysis of river otter teeth differs from the $1.95 of most species and is $2.25 per tooth.\n\nWe have the ability and equipment to cut and stain teeth from some species in-house, however, very few staff are able\nto do this, this volume of teeth would require many months of full-time attention to complete, and results would be ofa\nlower quality and confidence. If a staff biologist were to prepare allthe teeth at a rate of $29.33/hour, the costto clean,\nsection, and analyze each tooth would be -$5 per tooth depending on proficiency level, however the resulting product\nwould be of a lesser quality, and the involved staff would be required to divert attention from other projects while\nprocessing the teeth in-house. The equipment in-house for cutting teeth are only appropriate for small batches and\nprobably not suitable for all species.\n\n4. Describe the plan for future competition for the goods or services.\n\nIf another laboratory of similar capacity becomes available to provide this service, we will use a competitive process to\nselectthe best vendor to conduct this work. We will consider pilot studies comparing results between labs to determine\nwhether multiple labs can produce results consistent with one another.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) /MAINE JOBS & RECOVERY PLAN (MJ) RP)\n\nDoes this request utilize ARPA/M] RP funds?\n\n[IYes-IfYes, please attach the approved Business Case(s).\n\nX No -IfNo, proceed to Part V.\n\nREV 11/18/2021 Page 2 0f3\n" "DocuSign Envelope ID: FDOA2B32-4A16-4785-8E7F-AFE5BOD5B3CD\nProcurement] ustification Form (PJ F)\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting ESeE\nDepartment\u2019s auutulssteien [di Al (amuss\n(or designee): 2E11918D8425475...\nTyped Name: Judith Camuso Date: 1/19/2023\nSignature of DAFS Y.\nProcurement Official; || 4 Vertitle\n891CE7A1493D45B\nTyped Name: Martha Verhille Date: 1/25/2023\nPage 3 of 3\n\nREV 11/18/2021\n"