RFP - Property Cleanup Services

Incorporated Village of Sea Cliff Post Office Box 340 • 300 Sea Cliff Avenue • Sea Cliff, NY 1 1579 (516) 671-0080 phone • (516) 671-6508 fax • info@seacliff-ny.gov email • www.seacliff-n y.gov website Mayor Elena Villafane, Esq. Trustees Tannaz Nasirzadeh-Balooch Nicholas Pinto Mark Sobel James Versocki Village Administrator Bruce P. Kennedy Village Clerk Sarah Beaudin Village Justice Robin S. Maynard Counsel Brian S. Stolar, Esq. March 29, 2024 Request for Proposal (RFP) - Property Cleanup Services CONTRACT #CE-2024-001 Introduction The Village of Sea Cliff (“Sea Cliff”) is seeking proposals from qualified and licensed contractors for the cleanup and restoration of a property located at 4 Dubois Court, Sea Cliff, NY. Project Description The subject property is in need of extensive cleanup and restoration. The scope of work includes, but is not limited to: • Removal of debris: This includes all trash, garbage, rubbish, and

litter from the property. • Removal of fallen trees and branches: All fallen trees and branches must be removed and disposed of properly. • Removal of abandoned vehicles and vehicle parts: Two abandoned vehicles and any associated vehicle parts must be removed from the property and disposed of in accordance with all applicable laws and regulations. • Vegetation removal and maintenance: All unmaintained bushes, trees, grass, and weeds must be removed and disposed of properly. The remaining vegetation must be trimmed and maintained to a neat and orderly appearance. • Hazardous material removal: The contractor must identify and safely remove any hazardous or dangerous materials that may be found on the property. This may include, but is not limited to, asbestos, lead paint, or unidentified containers. Proper disposal of these materials must be documented. • Site restoration: The contractor is responsible for leaving the property in a clean and safe condition. This may include grading, leveling, and seeding the property as needed. • Barrier Fence: The contractor is required to provide and install a 5 foot chain link fence surrounding the property with a locked gate to restrict access to the premises. Contractor Qualifications All proposals must be submitted by licensed and insured contractors with experience in property cleanup and restoration projects of similar scope. mailto:info@seacliff-ny.gov Village of Sea Cliff Request for Proposal (RFP) - Property Cleanup Services Page 2 Post Office Box 340 • 300 Sea Cliff Avenue • Sea Cliff, NY 11579 (516) 671-0080 phone • (516) 671-6508 fax • info@seacliff-ny.gov email • www.seacliff-ny.gov website Minimum requirements:  Valid business license in the State of New York and Nassau County  General Liability Insurance with a minimum coverage of $1,000,000 (see attached requirements)  NYS Workers' Compensation Insurance  Experience with hazardous material removal (if applicable)  References from previous clients for similar projects Proposal Requirements Proposals should be submitted in writing and address the following: 1. Company name, address, phone number, and email address 2. Contact person for the project, including name, title, phone number, and email address. 3. A detailed plan outlining the approach to the project, including the methodology for debris removal, vegetation management, hazardous material handling (if applicable), and site restoration. 4. A timeline for completing the project. 5. An all-inclusive cost breakdown for the project, including labor, materials, disposal fees, and permitting (if applicable). 6. List of any subcontractors who will be involved in the project and their qualifications. 7. Proof of insurance as outlined in section 3. 8. References from at least three previous clients for similar projects. Submission Process Proposals must be submitted electronically to bkennedy@seacliff-ny.gov no later than May 15, 2024, at 1PM. Selection Process The Village will review all proposals and select the contractor who best meets the qualifications and requirements outlined in this RFP. The selection will be based on a combination of factors, including: o Experience and qualifications of the contractor. o Proposed approach to the project o Timeline for completion o Cost proposal o References Questions All questions regarding this RFP should be submitted in writing to bkennedy@seacliff-ny.gov no later than May 1, 2023, at 3:30PM. Disclaimer The Village reserves the right to reject any or all proposals and to waive any irregularities in the submission process. mailto:info@seacliff-ny.gov http://www.seacliff-ny.gov/ mailto:bkennedy@seacliff-ny.gov Incorporated Village of Sea Cliff Insurance and Indemnification Requirements for Independent Contractors/Sub-Contractors The CONTRACTOR shall maintain at a minimum the following insurance giving evidence of same to the OWNER on the Acord form Certificates of Insurance, Acord Form 855 – New York Construction Certificate of Liability Insurance Addendum; copy of the Additional Insured Endorsements; provide 30 days’ notice of cancellation, non-renewal or material change; C105.1 form or State Insurance Fund Certificate or Self-Insured SI-12 for Workers Compensation and DB120.1 Certificate for NYS Disability. The insurance coverage limits set forth in Schedule below are minimum coverage requirements, not limitations of liability. New York State licensed admitted carrier is preferred; any non- licensed/non-admitted carriers will be accepted at Incorporated Village of Sea Cliff’s discretion. The insurance carrier must have an A.M. Best Rating of at least A- IX. All subcontractors must adhere to the same insurance and indemnification requirements. Certificate Holder for all policies: Incorporated Village of Sea Cliff 300 Sea Cliff Avenue Sea Cliff, NY 11579 Description Box to read: Incorporated Village of Sea Cliff, all elected and appointed officials, employees and volunteers of the Village, are included as additional insureds per the General Liability including Contractual Liability and Products and Completed Operations, Automobile Liability and Excess Liability. Insurance Coverage is to be primary and non-contributory to any insurance carried by any additional insured. Waiver of Subrogation is included on the Workers Compensation and General Liability in favor of the Additional Insureds. I. Workers Compensation Coverage Statutory Extensions Voluntary Compensation Employers Liability – Unlimited in the State of New York Waiver of Subrogation in favor of Incorporated Village of Sea Cliff II. New York State Disability and Paid Family Leave Coverage Statutory New York State Benefits III. Commercial General Liability Coverage and Limits Occurrence – ISO Form CG2001 10-01 or Equivalent General Aggregate $2,000,000 Products & Completed Operations $2,000,000 Personal & Advertising Injury $1,000,000 Per Occurrence Limit $1,000,000 Damage to Premises Rented To You $ 100,000 Medical Expense $ 5,000 Additional Insured Incorporated Village of Sea Cliff, all elected and appointed officials, employees and volunteers, using ISO Form CG2026 or equivalent including products and completed operations coverage ISO Form CG2037 or equivalent. Additional Insured coverage on a primary and non-contributory basis. Extensions – Mandatory • Aggregate Limits to apply per project. • Full Contractual Liability extending to Hold Harmless Agreement. • Contractual Liability Insurance is afforded per the definition of “insured contract” as defined in Form CG0001 with no endorsements that amend or restrict the definition of “insured contract”. • The general liability is to be primary and non-contributory to any insurance carried by any additional insured. • The general liability must not include any exclusion, limitation or restriction pertaining to interior or exterior work height; “action over” type claims; or “injury to employee or subcontractor” exclusions, nor any exclusions for Claims that fall within the Purview of New York Labor Law Sections 200, 240 &241. • Waiver of Subrogation in favor of all additional insureds. IV. Automobile Insurance Limit $1,000,000. Combined Single Limit Additional Insured Incorporated Village of Sea Cliff, all elected and appointed officials, employees and volunteers, on a primary and non- contributory basis. The automobile liability is to be primary and non-contributory to any insurance carried by any additional insured. V. Umbrella Liability Coverage Umbrella Form or Excess Follow Form of primary general liability and auto liability Limit $5,000,000. Additional Insured Incorporated Village of Sea Cliff, all elected and appointed officials, employees and volunteers, on a primary and non- contributory basis. Incorporated Village of Sea Cliff INDEMNIFICATION/HOLD HARMLESS AGREEMENT The INDEPENDENT CONTRACTOR/VENDOR shall indemnify, hold harmless and defend the Incorporated Village of Sea Cliff, its officers, employees, and/or agents from any and all liability, damage, loss, claims, demands and actions of any nature whatsoever, for any reason whatsoever, foreseeable or unforeseeable, which arises out of or is connected with, or is claimed to arise out of to be connected with, any undertaking, product, goods, merchandise, products, services sold and/or work supplied, furnished or performed by the INDEPENDENT CONTACTOR/VENDOR or its subcontractors and/or agents, on account of personal injury, death or property loss to the Incorporated Village of Sea Cliff, its officers, employees, agents or to any other persons, third parties, or property, but shall not include claims resulting from the gross negligence or willful misconduct of Incorporated Village of Sea Cliff This indemnity and hold harmless is intended to be as broad as is permitted by law and to include claims of every kind and nature – for tort, under contract, for strict liability or other liability without fault, under statute, rule, regulation or order, and otherwise. The indemnification provided by this Agreement shall be a continuing right to indemnification and shall survive the expiration or termination of this Agreement. IN WITNESS WHEREOF, the undersigned has duly executed this Agreement the ___ day of _________, 20___. ______________________ ________________________________ Witness INDEPENDENT CONTRACTOR/VENDOR ______________________ ________________________________ Signature Address ______________________ ________________________________ Date Signature ______________________ ________________________________ Print Name (Please Print Name and Title) https://www.lawinsider.com/clause/survival-of-indemnity