Complete Boundary Survey of Androscoggin Riverlands State Park

REV 11/18/2021 Page 1 of 3 PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Agriculture, Conservation and Forestry Department Contract Administrator or Grant Coordinator: David Rodrigues (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 60,000 Advantage CT / RQS # CT 20220311*2065 CONTRACT Proposed Start Date: 3/25/2022 Proposed End Date: 11/30/2022 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start

Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Maine Boundary Consultants 8 River Road, Route 112, P.O. Box 67 Buxton, Maine 04093-0067 Brief Description of Goods/Services/Grant: Complete boundary survey of Androscoggin Riverlands State Park, including property line research, a recordable survey plan, a report of findings, installing corner pins and blazing boundary lines. PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: 618FF483-5B17-4176-8C56-83951F7E684F DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES iy DIVISION OF PROCUREMENT SERVICES Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 11/18/2021 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Due to a boundary line dispute, in 2018 the Department hired Maine Boundary Consultants to research deeds, range maps, surveys and a 1986 Referees report to determine the location of a Western Property Line at Androscoggin Riverlands State Park. The surveyors research resulted in findings that confirmed the Departments believed location of the Boundary Line. In 2021 another abutter has contacted the Bureau and is disputing the boundary line in another location and claiming that one of the Bureaus trails is located on the abutters property. At this time, the Bureau has determined that it needs to have the entire boundary line researched, found, surveyed and blazed to establish the correct boundary. Maine Boundary Consultants needs to continue their research and perform the on-the -ground survey work to confirm the correct location of the boundary line for the entire State Park. Putting this survey work out to competitive bid could result in another contractor having to perform the same research that has already been done by Maine Boundary Consultants in 2018 and may result in a much higher cost and longer delivery time to resolve this dispute. It is critical to determine the correct locations of all the Parks boundary lines to avoid possible timber trespass from abutting landowners and protection of the public recreational resources located on the disputed portions of property. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. This Provider has a reputation of being proficient at deed research, especially researching the historic data from the 1700s as was required for researching this property line. This Provider specializes in this type of extensive deed and title research to determine the location of difficult boundary lines. This surveyor also has experience attending court and defending their findings. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The boundary line for the entire Park is approximately 11 miles and the cost for this survey is $60,000 which includes any remainder needed research, a recordable survey, a findings report, corner pin installations and blazing the entire 11 miles. The cost for the 2018 survey was $25,000 for approximately 1.5 miles, which included extensive research, a findings report, a survey map and installation of corner pins, blazing the property line was not included. This low price for surveying the entire Park Boundary is a result from using this surveyor who has already worked on and completed the majority of the extensive research and is now knowledgeable of the findings. Based on other surveys the Bureau has had completed, the cost for this survey is fair and reasonable. DocuSign Envelope ID: 618FF483-5B17-4176-8C56-83951F7E684F Procurement Justification Form (PJF) REV 11/18/2021 Page 3 of 3 PART III: SUPPLEMENTAL INFORMATION 4. Describe the plan for future competition for the goods or services. The Department would perform a competitive bid process, if this was a typical survey without difficult research needed that had already been completed by a specialist surveyor. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Date: Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: 618FF483-5B17-4176-8C56-83951F7E684F 3/24/2022 3/25/2022Debbie Jacques DocuSigned by: Dimranda Z. aeal 20AF3A2882BB4AA... DocuSigned by: Dlbie Yacqrnes 1DFA565D481F42E...