ODOR CONTROL SYSTEM MAINTENANCE & PRODUCT (230195-002)

COUNTY OF ERIE DIVISION OF PURCHASE MEMORANDUM To: All Using Departments From: Jamie Kucewicz, Buyer Date: November 27, 2023 Subject: ODOR CONTROL SYSTEM MAINTENANCE & PRODUCT Bid No.: 230195-002 Effective Oates: October 1, 2023 through September 30, 2024 Vendor #: 117375 Vendor: CHEMATRIX, INC. 4408 Milestrip Road, Suite 144 Blasdell, NY 14219 Contact: Brian Seifert Telephone: 716-913-0883 Pricing: per attached document COUNTY OF ERIE DIVISION OF PURCHASE INVITATION TO BID Bids, as stated below, will be received and publicly opened by the Division of Purchase in accordance with the attached specifications. FAX bids are unacceptable. Bids must be submitted in a sealed envelope to: County of Erie Division of Purchase Attention: JAMES KUCEWICZ, BUYER (716) 858-6336 95 Franklin Street, Room 1254 Buffalo, New York 14202-3967 NOTE: Lower left-hand corner of envelope MUST indicate the following: BID NUMBER:O1gs-OO OPENING DATE:SEPTEMBER6.2023TIME: 11.:00 AM FOR: ODOR CONTROL SYSTEM

MAINTENANCE & PRODUCT Ces#.L­[[[E )E El[[E[; lf you are submitting other Invitations to Bid, each bid must be enclosed in a separate envelope. Following EXHIBITS are attached to and made a part of the bid specifications, and part of any agreement entered into pursuant to this Invitation to Bid: _ EXHIBIT "A" - Assignment of Public Contracts _ EXHIBIT "B" - Purchases by Other Local Governments or Special Districts EXHIBIT "C" - Construction/Reconstruction Contracts EXHIBIT "D" - Bid Bond (Formal Bid) N/A EXHIBIT "E" - Bid Bond (Informal Bid) _ EXHIBIT "EP" - Equal Pay Certification EXHIBIT "E" - Standard Agreement EXHIBIT "G" - Non-Collusive Bidding Certification _ EXHIBIT "H" - MBEI WBE Commitment EXHIBIT "IC" - Insurance CLASSIFICATION "A" EXHIBIT "p" & EXHIBIT "PBI" - Performance Bond EXHIBIT "PW' - NYS Prevailing Wage EXHIBIT "Q" - Confined Space Program Certification EXHIBIT "V - Vendor Federal Compliance Certification (Rev. 1/00) ERIE COUNTYOFFICE BUILDING, 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6336 EXHIBIT "G" County of Erie DIVISION OF PURCHASE NON-COLLUSIVE BIDDING CERTIFICATION J-Se» (O)I3099° A[JTHOR[ZED S[GNATUREpAI By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief: (1) the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor; (2) unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (3) no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. NOTICE (Penal Law, Section 210.45) IT IS A CRIME, PUNISHABLE AS A CLASS A MISDEMEANOR UNDER THE LAWS OF THE STATE OF NEW YORK, FOR A PERSON, IN AND BY AWRITTEN INSTRUMENT, TO KNOWINGLY MAKE A FALSE STATEMENT, OR TO MAKE A FALSE STATEMENT, OR TO MAKE A STATEMENT WHICH SUCH PERSON DOES NOT BELIEVE TO BE TRUE. BID NOT ACCEPTABLE WITHOUT FOLLOWING CERTIFICATION: ~ Awed oderpenalo en»re ,_ co»yo_2ah _„_f , rm»us. • ovERY DATE ArEs7Ano».>_dyah_0/(1 MN»we Coal LL­ os.if%Pi%filu"Cr „„1! " #" • 6° TYPED NAME OF AUTHORIZED SIG g f i~" t , TITLE\'TELEPHONE NO. (Rev.1/2000} ERIE COUNTY OFFICE BUILDING, 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6395 Page 2 of6 Pages County of Erie DIVISION OF PURCHASE BID SPECIFICATIONS BID NO 230195-002 Ship to: County of Erie Attention: Address: Ship Via: Cheapest Way Date Required at Destination: As Required ITEM QUAN CATALOG NO./DESCRIPTION UNIT TOTAL NO. -TITY UM PRICE PRICE Vendor to provide maintenance for odor control systems and provide odor control product per the attached specifications. Term of the contract is October 1, 2023 through September 30, 2024. ~l kje - -g ft GA e ale l NOTE: Bid results cannot be given over the phone. All requests for bid results should be submitted in writing or faxed to: ERIE COUNTY DIVISION OF PURCHASE Freedom of Information Officer 95 Franklin Street, Rm. 1254 Buffalo, NY 14202 FAX #: 716/858-6465 ve or eooe. _Cene«t__LC (Rev. 9/95) ERIE COUNTY OFFICE BUILDING, 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6395 SPECIFICATIONS Maintenance of Odor Control System MUST include monthly oil & filter changes of all high-pressure pumps (more often if required). The cost of oil filters to be included. Also, the cleaning or clearing of any blocked nozzles or rods on as-needed basis. Emergency calls are included. Technician must be on site within 2 hours. If vendor does not meet this requirement during the contract period, they may jeopardize their award. If high pressure pump or chemical feed pump cannot be repaired within 2 hours, unit is to be replaced immediately. A site visit is required prior to bidding at the following locations: Erie County Sewer District Nos. 3&8 S-3690 Lake Shore Road Buffalo, NY 14219 site contact: Roger Lalli/Joe McDonald/Damon Delmont (716) 823-8188 Milestrip Pump Station 7115 Milestrip Road Orchard Park, NY 14127 site contact: Joe Klubek/Shawn O'Dell (716) 823-8188 Erie County Sewer District No. 3 457 North Main Street Holland, NY 14080 site contact: Joe McDonald/Damon Delmont (716) 823-8188 Erie County Sewer District No. 2 8443 Lake Shore Road Angola, NY 14006 site contact: Jeff Popple/Chris Baldwin/Andy Park (716) 549-3161 Erie County Sewer District Nos. 1, 4, 5 3789 Walden Avenue Lancaster, NY 14086 site contact: Bill Strzeszynski (716) 684-1234 Odor Control Product The odor-neutralizing product shall meet or exceed the following requirements. Documentation that the product meets the specifications must be submitted with the bid package. 1. Shall be a food grade, water-based formulation designed to neutralize malodors associated with wastewater treatment, composting, landfills and leachate, industrial processes, refinery and petrochemical processing, and other related or similar odors. 2. All constituents shall be non-hazardous according to Federal Hazard Communication Standard (29CFR 1910-1200). 3. Shall function as an atmospheric odor neutralizer and contain no disinfectants or other ingredients designed for contact anti-bacterial activity. 4. Shall be documented to reduce malodorous compounds such as hydrogen sulfide and ammonia by 95% and sulfur dioxide, ethyl mercaptan and methyl mercaptan by 97% on contact. 5. Will have been demonstrated on site at the Southtowns facility as effective and approved during prescreening trials. 6. Shall be compatible in application and performance with the existing dispersion system equipment. 7. Shall have non-descript odor and shall not be a masking agent and shall not depend on a heavy scent to cover up. 8. Shall produce no odor or scent after application that is detectable at the facility(s) perimeter. 9. Shall contain no volatile organic compounds as determined by EPA Methods 8260 and 624. 10. Shall be non-toxic according to the following EPA Guideline: Acute Eye Irritation Acute Dermal Irritation Acute Oral Toxicity Acute Inhalation Toxicity Skin Sensitization Dafinia Magna Rainbow Trout Flathead Minnow Dafinia Magna Rainbow Trout Flathead Minnow 11. Shall have no flashpoint. OPPT Guideline. 870.2400 OPPT Guideline. 870.2500 OPPT Guideline. 870.1100 OPPT Guideline. 870.1300 OPPT Guideline. 870.2600 OPPT Guideline. 850.1010 OPPT Guideline. 850.1075 OPPT Guideline. 850.1075 EPA Guideline 797-1300 EPA Guideline 797-1400 EPA Guideline 797-1400 12. Shall have compound authorized by the USDA. 13. Shall not contain any nitrogenous substances. 14. Shall contain no more than 0.50% non-toxic, food-grade emulsifiers and/or surfactants. 15. Must be able to be safely dispersed into work environment atmosphere. Maintenance of Odor Control System Erie County Sewer District Nos. 3 &8/cs0} Milestrip Pump Station Erie County Sewer District No.3 (st)a.I ) Erie county Sewer District No. 2 (4ol ) Erie County Sewer District Nos. 1, 4, 5 ÛJr¡'-'- ) PRICING monthly chou% 43o9/«..h% 4,/n for six months Maintenance is needed for six months, but may be requested for additional months Odor Control Product Prosuct nane ea CC-2oso Per 55-gallon drum* i/ 7)0, O O/s"SJ• ¡/4,., (approximate usage = 3 drums) r Per 5-ga Llon pail of product conceni raie• -if300/s-5• I /"'°'pa-'/f:_4 J (approximate usage = 125 pails) Che#x OC- (oc,4el Defoamer roaoa one Che,of_hr6 Per 55-gallon drum (approximate usage = 2 drums) prices of above items are to include delivery wes/d 1