Post-Fire Drone Regeneration Surveys

STATE OF IDAHO DEPARTMENT OF LANDS POST-FIRE DRONE REGENERATION SURVEYS INVITATION TO BID NO. 24-202-131002 DUE BEFORE 3:00:00 PM PT ON APRIL 24, 2024 IDAHO DEPARTMENT OF LANDS POST-FIRE DRONE REGENERATION SURVEYS INVITATION TO BID NO. 24-202-131002 Table of Contents Page Invitation to Bid Instructions 3 General Information 5 Schedule of Events 8 Schedule A 9 Draft Contract 10 Project Descriptions and Maps 25 Bidder Questions 37 IDL ITB 24-202-131002 2 of 38 POST-FIRE DRONE REGENERATION SURVEYS STATE OF IDAHO DEPARTMENT OF LANDS INVITATION TO BID 24-202-131002 POST-FIRE DRONE REGENERATION SURVEYS RESPONSES DUE BEFORE 3:00:00 PM PT ON APRIL 24, 2024 The purpose of this Invitation to Bid (ITB) package is to solicit sealed bids for the efficient completion of the DRONE REGENERATION SURVEY work outlined in the attached project descriptions and contract documents. PRE-BID MEETING: This Invitation to Bid is time sensitive and does not involve a pre-bid meeting. It is to your benefit to

immediately review the document and ask questions (if any) as soon as possible. QUESTIONS: All questions related to this Invitation to Bid shall be directed to Sherry Leason at sleason@idl.idaho.gov . Inquiries shall be in writing using Attachment 3 – Bidder Questions. Inquiries shall reference the appropriate ITB page number and section. Verbal questions will not be accepted. The deadline for receiving questions is 5:00 P.M., PT, on April 9, 2024. Only questions answered by written amendment are binding. Oral interpretations have no legal effect. Unofficial communication streams are not binding and at the Contractors own risk. Responses to questions received will be posted as an addendum on the IDL website at www.idl.idaho.gov . INSTRUCTIONS: The submitting Vendor agrees that its Bid, Quotation or Proposal shall be good and may not be withdrawn for a period of ninety (90) days after the scheduled closing date, unless otherwise identified in the Solicitation. No Bid, Quotation or Proposal will be accepted if marked "price prevailing at time of delivery,” “estimated prices,” “actual costs to be billed,” or similar phrases. After the date and time of closing, no price change will be allowed, unless otherwise stated in the Solicitation. All Bids, Quotations and Proposals must be in U.S. Dollars. All price bids must be entered on the attached Schedule A. Bids may be entered electronically in the excel version of the Schedule A. Simply enter the PRICE PER UNIT and the Excel sheet will calculate the TOTAL EXTENDED AMOUNT. Then print and sign the form OR print the blank form and enter bids by hand and sign it. The signed Schedule A shall be returned to either the Email or physical address listed below. The right is reserved to accept bids on each item separately or as a whole. IDL reserves the right to award on an all or nothing basis or to accept any portion of a bid or to award multiple contracts if in the best interest of the State. Idaho Department of Lands shall award to the qualified respondent(s) submitting the lowest responsive bid. In the case of math errors, the PRICE PER UNIT will be correctly extended and the corrected TOTAL EXTENDED AMOUNT will be the basis for award. ITB DEADLINE AND DELIVERY REQUIREMENTS: Sealed bids must be received by the Idaho Department of Lands at 3284 West Industrial Loop, Coeur d’Alene Idaho 83815 before 3:00:00 PM PT on April 24, 2024. The Department of Lands is not responsible for lost or undelivered bids or for failure of the United States Postal Service or any mail courier service to deliver bids to the Idaho Department of Lands by the bid deadline. The Idaho Department of Lands assumes no responsibility for failure of any electronic submission process, including any computer or other equipment to deliver all or a portion of the Bid at the time, or to the location, required by the Solicitation. The date and time of electronically received bids, to the Idaho Department of Lands email address listed below, will be used to determine if electronically submitted bids were received by the due date and time specified. Late bids will not be accepted. Fax bids will not be accepted. Fax bids will not be accepted. Delivery Address: Idaho Department of Lands ATTN: Sherry Leason, Senior Buyer 3284 West Industrial Loop Coeur d’Alene ID 83815 OR PurchasingITB@idl.idaho.gov A bid submitted using “Express/Overnight” services must be shipped in a separate sealed inner envelope identified as stated below and enclosed inside the “Express/Overnight” shipping envelope. IDL ITB 24-202-131002 3 of 38 POST-FIRE DRONE REGENERATION SURVEYS mailto:sleason@idl.idaho.gov http://www.idl.idaho.gov/ mailto:PurchasingITB@idl.idaho.gov Mailed bids are to be mailed in a sealed envelope and are to be marked in the lower left hand corner with the following information: Sealed Bid For: ITB 24-202-131002 – Post-Fire Drone Regeneration Surveys Responses due: Before 3:00:00 PM PT on 4/24/24 Emailed bids are to be marked in the subject line with the following information: Sealed Bid For: ITB 24-202-131002 – Post-Fire Drone Regeneration Surveys - DUE 3 PM PT on 4/24/24 PUBLIC BID OPENING There will be a public bid opening at the Idaho Department of Lands at 3284 West Industrial Loop, Coeur d’Alene ID 83815 at 3:15:00 P.M. (PT) on 4/24/24. Participants may attend via IDL’s phone conferencing solution in place of attending in person by calling 208-769-1525 and asking to be transferred to extension 5058. IDL ITB 24-202-131002 4 of 38 POST-FIRE DRONE REGENERATION SURVEYS IDAHO DEPARTMENT OF LANDS STANDARD INFORMATION ADDENDA It will be the respondent’s responsibility to check for any addenda prior to submitting a bid. In the event it becomes necessary to revise any part of the solicitation documents, addenda will be made available. Information given to a respondent will be available to all other respondents if such information is necessary for purposes of submitting a bid or if failure to give such information would be prejudicial to uninformed respondents. BURDEN OF PROOF ANY VARIATIONS of brand names or deviations from the specifications MUST BE CLEARLY STATED. It shall be the responsibility and burden of the submitting vendor to furnish the State WITH ITS ORIGINAL SUBMISSION sufficient data to determine if the goods or services offered conform to the specifications. VERBAL INFORMATION The State will not be responsible for any verbal information regarding a bid. DISQUALIFICATION AND AWARD INFORMATION The state reserves the right to make reasonable inquiry to determine the responsibility of a contractor. Such requests may include but not be limited to financial statements, credit ratings, statements of experience and past performance, references, etc. Successful contractors must show to the satisfaction of the Idaho Department of Lands that they have sufficient equipment and work crews to complete the work contracted by the time specified. The unreasonable failure of a contractor to promptly supply information in connection with such a request is reason for disqualification. Except as otherwise provided by law, information furnished by the contractor pursuant to this provision may not be disclosed outside the Idaho Department of Lands without prior written consent of the Contractor. Disqualification of a high-ranking contractor may be pursued when their reputation, experience or references are such as to create a doubt about satisfactory job completion or if the price bids are considerably below Department estimates and the other bids. The purchasing agent will contact the contractor and request that they disqualify themselves by withdrawing in writing. If the contractor refuses to withdraw, the purchasing agent may notify the contractor in writing or email that the Department will not offer the contractor a contract and proceed with an award to the next responsible contractor. PARTNERSHIPS Contractors responding as partners must furnish the Idaho Department of Lands the name of the partnership, names of the partners, and the partnership's federal taxpayer ID number. All payments will be made to the partnership. INTERNAL REVENUE SERVICES REPORTING REQUIREMENT IDL ITB 24-202-131002 5 of 38 POST-FIRE DRONE REGENERATION SURVEYS IRS rules and regulations require employers to submit a miscellaneous income form (IRS form 1099) for all contractual persons who receive $600 or more in a calendar year. Incorporated firms are exempt from this reporting requirement. The contractor's taxpayer identification number (Social Security or employer number) must be listed on the signature page of the contract. PUBLIC RECORDS The Idaho Public Records Law, Idaho Code Sections 74-101 through 74-126, allows the open inspection and copying of public records. Public records include any writing containing information relating to the conduct or administration of the public's business prepared, owned, used, or retained by a state or local agency regardless of the physical form or character. ALL, OR MOST (there are exceptions), OF THE INFORMATION CONTAINED IN YOUR RESPONSE TO THE STATE'S SOLICITATION WILL BE A PUBLIC RECORD SUBJECT TO DISCLOSURE UNDER THE PUBLIC RECORDS LAW. WORKERS COMPENSATION INSURANCE All persons working for the State under any contract of hire, expressed or implied, must be covered by worker’s compensation insurance. (Reference Title 72, Idaho Code). Contact the Idaho Industrial Commission with any Worker’s Compensation questions. Any contractor who hires employees to accomplish the contracted work must provide a certificate of worker’s compensation insurance. PREFERENCES Section 67-2349, Idaho Code, requires application of a preference in determining which contractor submitted the lowest responsible bid. If the contractor who submitted the lowest bid is domiciled in a state which has a preference law that penalizes Idaho domiciled contractors, then the State must apply a preference. The penalty applied to out-of-state contractors competing against Idaho contractors is determined by the penalty applied by the contractor’s domiciliary state to its out-of-state contractors. In determining domicile, the following “rule of thumb” will be used: Corporations – the state in which the corporation is chartered or incorporated; Sole proprietor or partnership – the state in which the permanent headquarters of the business is located. A contractor domiciled outside the boundaries of the state of Idaho may be considered as an Idaho domiciled contractor provided that there exists for a period of one year preceding the date of the bid a significant Idaho economic presence as defined herein. A significant Idaho economic presence shall consist of the following: (a) That the contractor maintains in Idaho fully staffed offices, or fully staffed sales offices or divisions, or fully staffed sales outlets, or manufacturing facilities, or warehouses or other necessary related property; and (b) if a corporation, that it be registered and licensed to do business in the state of Idaho with the Office of the Secretary of State. REJECTION OF BIDS AND CANCELLATION OF BID SOLICITATION Prior to the issuance of a contract, the State shall have the right to accept or reject all or any part of a bid when: (i) it is in the best interests of the State of Idaho; (ii) the bid does not meet the minimum bid specifications; (iii) the bid is not the lowest responsible bid; (iv) a finding is made based upon available evidence that a respondent is not responsible or is otherwise incapable of meeting specifications or providing an assurance of ability to IDL ITB 24-202-131002 6 of 38 POST-FIRE DRONE REGENERATION SURVEYS fulfill contract requirements; or (v) the item offered deviates to a major degree from the bid specifications, as determined by the State (minor deviations, as determined by the State, may be accepted as substantially meeting the bid requirements of the State of Idaho). Deviations will be considered major when such deviations appear to frustrate the competitive solicitation process or provide a respondent an unfair advantage. Prior to the issuance of a contract, the State shall have the right to reject all bids or to cancel a solicitation or request for bids. Cancellation may be for reasons that include but are not limited to: (i) inadequate or ambiguous specifications; (ii) specifications have been revised; (iii) property is no longer required; (iv) there is a change in requirements; (v) all bids are deemed unreasonable or sufficient funds are not available; (vi) bids were not independently arrived at or were submitted in bad faith; (vii) it is determined that all requirements of the solicitation process were not met; (viii) insufficient competition; or (ix) it is in the best interests of the state of Idaho. Pursuant to IDL Procurement Policy No. 455, the right is reserved to engage in negotiations. AWARD PROCEDURES For contracts with a total value of $100,000 or less, the State will email all respondents within five (5) business days following the solicitation closure of its intent to award a contract(s) and the party(ies) to whom the contract(s) will be awarded and will then email a contract award to the successful respondent(s). For contracts with a total value of more than $100,000, the State will notify all respondents within five (5) business days following the solicitation closure, by mail and/or email, of its intent to award a contract and the party(ies) to whom the contract will be awarded. After elapse of the five (5) day appeal period, if no appeals are received, the State will award a contract to the successful respondent(s). Respondents to whom a contract has been awarded will have fourteen (14) calendar days from the mailing date of the award notice to return to the State a signed copy of the contract along with the required bonding and certificates of insurance. If the State does not receive such documents within the specified time period, the State may declare, at its sole discretion, that all respondent’s rights to the contract are forfeited, and the State may proceed without further delay or notice to award the contract to the next low respondent. IDL ITB 24-202-131002 7 of 38 POST-FIRE DRONE REGENERATION SURVEYS SCHEDULE OF EVENTS Invitation to Bid Release Deadline for Receipt of Written Inquiries Bid Due Date Anticipated Intent to Award Date Anticipated Contract Award Date March 26, 2024 April 9, 2024 Before 3:00 PM PT on April 24, 2024 April 25, 2024 May 6, 2024 IDL ITB 24-202-131002 8 of 38 POST-FIRE DRONE REGENERATION SURVEYS UNIT TYPE Acres Acres Please Print or Type Name Mustang Fire Area Post-fire Regeneration Survey 20,622 -$ -$ TOTAL Taxpayer ID # Title Contractor's Email Contractor's Phone Mailing Address Any additional work required under this contract but not scheduled will be performed at the rates shown herein. An approved and signed contract modification will be required prior to the starting of additional work. In the case of math errors, the PRICE PER UNIT will be correctly extended and the corrected TOTAL EXTENDED AMOUNT will be the basis for award. Idaho Department of Lands shall award to the qualified respondent submitting the lowest responsive bid. NOTE: The quantities of work to be done under this contract as set forth in Schedule A have been estimated and may not be accurate in any or all particulars. They are only for the purpose of comparing on a uniform basis the quotes offered for the work under this contract. The Contractor understands and agrees that these are estimates only and that the State shall not be responsible for any claim of profits, loss of profit or for damages because of a difference between the estimated quantities of work to be done and the actual quantities ordered by the State. Company Name Contractors Signature Contractor's Name Signed by ATTACHMENT 1 SCHEDULE A CONTRACT NO 24-202-131002 Post-Fire Drone Regeneration Survey SALMON-CHALLIS DESCRIPTION NUMBER PRICE PER TOTAL EXTENDED NATIONAL FORESTS OF UNITS UNIT AMOUNT Salt Fire Area Post-fire Regeneration Survey 557 -$ IDL ITB 24-202-131002 9 of 38 POST-FIRE DRONE REGENERATION SURVEYS STATE OF IDAHO DEPARTMENT OF LANDS POST-FIRE DRONE REGENERATION SURVEYS CONTRACT NO. TBD CONTRACTOR TBD DRAFT IDL ITB 24-202-131002 10 of 38 POST-FIRE DRONE REGENERATION SURVEYS STATE OF IDAHO DEPARTMENT OF LANDS POST-FIRE DRONE REGENERATION SURVEYS CONTRACT NO. TBD TABLE OF CONTENTS Table of Contents 1. Definitions and Terms 2. Representations and Warranties of the Contractor 3. Contract Relationship 4. AntiDiscrimination/Equal Employment Opportunity Clause 5. Contractor Responsibility 6. Registration with Secretary of State 7. Subcontracting 8. Taxes 9. Wage and Labor Compliance 10. Certification Concerning Boycott of Israel 11. Licenses, Permits & Fees 12. Save Harmless 13. Officials, Agents and Employees of the State Not Personally Liable 14. Risk of Loss 15. Insurance 16. Assignments 17. Appointment of Representative 18. Prohibited Contracts 19. Governing Law 20. Safety Information 21. Use of the State of Idaho Name 22. Ownership 23. Appropriation by Legislature Required 24. Force Majeure 25. Entire Agreement 26. Contract Termination 27. Performance of the Contractor 28. Modification 29. Public Records 30. Confidential Information 31. Non-Waiver 32. Non-Waiver of Sovereign Immunity 33. Attorney’s Fees 34. Trash Cleanup 35. Camping on National Forest or State Land 36. Fire Prevention Responsibilities 37. Government Regulations 38. Payments and Compliance 39. Contract Period Signature Page Schedule A ......................................................................................................................... Attachment #1 Project Description & maps .................................................................................................. Attachment #2 AD-1048 .............................................................................................................................. Attachment #3 DRAFT IDL ITB 24-202-131002 11 of 38 POST-FIRE DRONE REGENERATION SURVEYS STATE OF IDAHO DEPARTMENT OF LANDS POST FIRE DRONE REGENERATION SURVEYS CONTRACT NO. TBD THIS CONTRACT is by and between the STATE OF IDAHO, acting through the DEPARTMENT OF LANDS on behalf of the Idaho State Board of Land Commissioners, hereafter referred to as the “STATE,” and TBD hereafter referred to as the “CONTRACTOR.” 1. DEFINITIONS AND TERMS a. Attachments: The attached project description(s), work supplement(s), work agreement(s), exhibit(s), map(s), and other labeled references are a part of this contract and any special terms therein are binding upon all parties. b. Contract: This duly executed written agreement between Idaho Department of Lands (IDL) and the Contractor resulting from the solicitation, which shall include these Terms and Conditions, the Statement of Work, the Cost Proposal, and all attachments thereto. c. Contracting Officer: The IDL employee with the authority to enter into, administer, modify, and/or terminate this contract, and make related determinations and findings. The Contracting Officer is responsible for handling the contractual relationship with the contractor. d. Contracting Officer Representative (COR): The designated Department of Lands and/or USFS representative, also referred to as the Forester-in-Charge (FIC), who will provide daily technical oversight to the contractor and ensure the contractor performs according to the Scope of Work. The COR cannot modify the stated terms of the contract unilaterally or direct the contractor to perform work not specified in the contract. Only the Contracting Officer and the Contractor can do so bilaterally. e. Contractor: The individual or business who has been awarded this Agreement to furnish goods or services for a certain price. f. Contractor's Representative: The Contractor's representative, authorized in writing to act on the Contractor's behalf and to be present on the area at nearly all times. This person must be able to speak English fluently for satisfactory communication with the Contracting Officer Representative. g. Crew: May be one or more individuals performing work under this contract. h. Forester-in-Charge (FIC): The designated Department of Lands and/or USFS representative, also referred to as the Contracting Officer Representative (COR), who will provide daily technical oversight to the contractor and ensure the contractor performs according to the Scope of Work. The FIC cannot modify the stated terms of the contract unilaterally or direct the contractor to perform work not specified in the contract. Only the Contracting Officer and the Contractor can do so bilaterally. i. Idaho State Department of Lands (IDL): Acceptable and legal reference to the Idaho Department of Lands for the purposes of this contract. j. Pre-work Conference: The meeting between the COR and Contractor about specifics of the contract administration. k. Property: Goods, services, parts, supplies and equipment, both tangible and intangible, including, but not exclusively, designs, plans, programs, systems, techniques and any rights and interest in such property. DRAFT IDL ITB 24-202-131002 12 of 38 POST-FIRE DRONE REGENERATION SURVEYS l. Procurement Manager or Purchasing Agent: The Contracting Officer for IDL. m. Scope of Work: Detailed outline of the location, project description, timeline, and deliverables. n. Services: Includes services performed, workmanship, and materials furnished or utilized in the performance of services, including any deliverables. o. State of Idaho Board of Land Commissioners or Land Board: The State Board of Land Commissioners (Land Board) is comprised of Idaho's Governor, Secretary of State, Attorney General, Superintendent of Public Instruction, and State Controller. The Land Board serve as the trustees for more than 2.4 million acres of state endowment trust lands in Idaho, with the IDL acting as the administrative arm of the Board, carrying out the executive directives necessary to meet the mandated Constitutional charge codified in Article IX Section 8 of the Idaho Constitution. The Land Board also oversees the work of the IDL in its regulatory and assistance duties, and in managing Idaho's public trust lands. p. Unit: A distinct area designated on the ground with specified boundaries. For purposes of this Contract, the unit(s) are found in the project description(s) and are shown on the project maps. q. United States Forest Service (USFS): Acceptable and legal reference to the United States Forest Service for the purposes of this contract. 2. REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR In order to induce the State to execute this Contract and recognizing that the State is relying thereon, the Contractor, by executing this Contract, makes the following express representations to the State: 2.1 The Contractor is fully qualified to act as the Contractor and shall maintain any and all licenses, permits, or other authorizations necessary to perform as the Contractor. 2.2 The Contractor has become familiar with the project sites and the local conditions under which the Contract is to be performed particularly in correlation to the requirements of the Contract. 2.3 The Contractor has received, reviewed, compared, studied and carefully examined all of the documents which make up the Contract documents, including maps and specifications, and any addenda, and has found them in all respects to be complete, accurate, adequate, consistent, coordinated and sufficient to perform the Scope of Work. Such review, comparison, study and examination shall be a warranty that the Contractor believes that the documents are complete and as described except as reported. 2.4 The Contractor warrants that the period of performance is a reasonable period for performing the Work. 2.5 The Contractor warrants to the State that all labor furnished shall be competent to perform the tasks undertaken; materials and equipment furnished under the Contract will be new and of high quality unless otherwise required or permitted by the Contract documents; that the Work will be complete, of high quality and free from defects not inherent in the quality required or permitted; and that the Work will strictly conform to the requirements of the contract documents. Any Work not strictly conforming to these requirements, including substitutions not properly approved and authorized, shall be considered defective. The Contractor’s warranty excludes remedy for damage or defect caused by abuse by the State or its representatives, modifications not executed by the Contractor, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by the State, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. This warranty shall survive the completion of the Contract and final payment to the Contractor. DRAFT IDL ITB 24-202-131002 13 of 38 POST-FIRE DRONE REGENERATION SURVEYS 3. CONTRACT RELATIONSHIP It is distinctly and particularly understood and agreed between the parties that this Contract does not create an employer/employee relationship. Furthermore, the State is in no way associated or otherwise connected with the performance of any service under this contract on the part of the Contractor or with the employment of labor or the incurring of expenses by the Contractor. Said Contractor is an independent contractor in the performance of each and every part of this Contract, and solely and personally liable for all labor, taxes, insurance, and other expenses, except as specifically stated herein, and for any and all damages in connection with the operation of this Contract, whether it may be for personal injuries or damages of any other kind. The Contractor shall exonerate, indemnify and hold the State harmless from and against and assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security, and income tax laws with respect to the Contractor or Contractor’s employees engaged in performance under this Contract. The State does not assume liability as an employer. 4. ANTIDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY CLAUSE Acceptance of this Contract binds the Contractor to the terms and conditions of Section 601, Title VI, Civil Rights Act of 1964 in that "No person in the United States shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving Federal financial assistance." In addition, "No otherwise qualified handicapped individual in the United States shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance" (Section 504 of the Rehabilitation Act of 1973). Furthermore, for contracts involving federal funds, the applicable provisions and requirements of Executive Order 11246 as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, Section 701 of Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967 (ADEA), 29 USC Sections 621, et seq., the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, U.S. Department of Interior regulations at 43 CFR Part 17, and the Americans with Disabilities Action of 1990, are also incorporated into this Contract. The Contractor shall comply with pertinent amendments to such laws made during the term of the Contract and with all federal and state rules and regulations implementing such laws. The Contractor must include this provision in every subcontract relating to purchases by the State to insure that subcontractors and vendors are bound by this provision. 5. CONTRACTOR RESPONSIBILITY The Contractor shall be required to assume responsibility for production and delivery of all material and services included in this Contract, whether or not the Contractor is the manufacturer or producer of such material or services. Further, the Contractor will be the sole point of contact on contractual matters, including payment of charges resulting from the use or purchase of goods or services. 6. REGISTRATION WITH SECRETARY OF STATE AND SERVICE OF PROCESS a. Contractor must independently verify whether it is required by Idaho law to register its business entity or assumed business name with the Idaho Secretary of State and, if required to do so, must remain in good standing during the term of this Contract. b. Regardless of its registration with the Idaho Secretary of State, and in addition to any methods of service allowed by Idaho law, Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested, at its last known address. Contractor must notify the State in writing of any change of address to which service of process can be made. Service shall be completed upon Contractor’s actual receipt of process or upon the State’s receipt of the DRAFT IDL ITB 24-202-131002 14 of 38 POST-FIRE DRONE REGENERATION SURVEYS return thereof by the United States Postal Service as refused or undeliverable. Contractor shall have thirty calendar days after completion of service in which to respond. 7. SUBCONTRACTING Unless otherwise allowed by the State in this Contract, the Contractor shall not, without written approval from the State, enter into any subcontract relating to the performance of this Contract or any part thereof. Approval by the State of Contractor’s request to subcontract or acceptance of or payment for subcontracted work by the State shall not in any way relieve the Contractor of responsibility for the professional and technical accuracy and adequacy of the work. The Contractor shall be and remain liable for all damages to the State caused by negligent performance or non- performance of work under the contract by Contractor’s subcontractor or its sub-subcontractor. 8. TAXES If the Contractor is required to pay any taxes incurred as a result of doing business with the State, it shall be solely and absolutely responsible for the payment of those taxes. 9. WAGE AND LABOR COMPLIANCE For the duration of the agreement, the Contractor attests to the following: a. At least the minimum Idaho wage was paid to all employees and subcontractors utilized to complete the work in accordance with Idaho Code section 44-1502; b. Contractor was in compliance with all labor laws; c. All debts incurred by the Contractor to accomplish the work requirements outlined by this agreement were paid in full. d. Any further claims against the State of Idaho under this agreement are relinquished, pending payment for services rendered by the Contractor and accepted by the State. 10. CERTIFICATION CONCERNING BOYCOTT OF ISRAEL Pursuant to Idaho Code section 67-2346, if payments under this agreement exceed one hundred thousand dollars ($100,000) and Contractor employs ten (10) or more persons, Contractor certifies that it is not currently engaged in, and will not for the duration of the agreement engage in, a boycott of goods or services from Israel or territories under its control. The terms in this clause defined in Idaho Code section 67-2346 shall have the meaning defined therein. 11. LICENSES, PERMITS & FEES The Contractor shall, without additional expense to the State, obtain all required licenses and permits and pay all fees necessary for executing provisions of this Contract unless specifically stated otherwise herein. 12. SAVE HARMLESS The Contractor shall protect, indemnify, and save the State harmless from and against any damage, cost, or liability including reasonable attorney's fees for any or all injuries to persons, property or claims for damages arising from any acts or omissions of the Contractor, its employees, or subcontractors. DRAFT IDL ITB 24-202-131002 15 of 38 POST-FIRE DRONE REGENERATION SURVEYS 13. OFFICIALS, AGENTS AND EMPLOYEES OF THE STATE NOT PERSONALLY LIABLE It is agreed by and between the parties hereto that in no event shall any official, officer, employee or agent of the State be in any way personally liable or responsible for any covenant or agreement herein contained whether expressed or implied, nor for any statement, representation or warranty made herein or in any connection with this Contract. 14. RISK OF LOSS Risk of loss and responsibility and liability for loss or damage will remain with Contractor until final inspection and acceptance when responsibility will pass to the State except as to latent defects, fraud and Contractor's warranty obligations. Such loss, injury or destruction shall not release the Contractor from any obligation under this Contract. 15. INSURANCE a. The Contractor shall obtain and retain in force for the duration of this Contract, the following forms of insurance written by an insurance company having a Best’s rating of AV or better and be licensed and admitted in Idaho. The Contractor shall furnish the State with a certificate of insurance executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth below. All certificates shall provide for written notice to the State upon cancellation or material change of any insurance referred to therein. All policies shall be endorsed to include the State of Idaho, its departments, agents, officials, and employees as additional insureds and shall protect the Contractor and the State from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under this Contract whether such operations be by the Contractor, his employees, subcontractors, agents, or guests. All policies shall contain waiver of subrogation coverage or endorsements. Failure of the State to demand such certificate(s) or other evidence of full compliance with these insurance requirements or failure of the State to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance. Failure to maintain the required insurance may result in termination of this Contract. The Contractor shall provide certified copies of all insurance policies required within ten (10) days if requested by the State. (1) Commercial General Liability Insurance Contractor shall maintain commercial general liability insurance with a combined single limit of not less than $1,000,000 each occurrence, with no less than a $2,000,000 annual aggregate. The commercial general liability shall be written on an International Organization of Standardization (ISO) occurrence form or a substitute form approved by the Contracting Officer and shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal injury, advertising injury, and liability assumed under an insured contract including the tort liability of another assumed in a business contract. (2) Automobile Insurance The Contractor shall maintain automobile liability insurance which shall provide a minimum $1,000,000 combined single limit per occurrence and shall include coverage for owned, non- owned, and hired automobiles. (3) Workers Compensation DRAFT IDL ITB 24-202-131002 16 of 38 POST-FIRE DRONE REGENERATION SURVEYS The Contractor shall maintain worker’s compensation insurance in amounts as required by statute in all states in which the Contractor performs work, and employer’s liability insurance with a limit of $100,000 Bodily Injury by Accident each Accident; $100,000 Bodily Injury by Disease – each employee; and $500,000 Bodily Injury by Disease – Policy Limit. b. By requiring insurance herein, the State does not represent that coverage and limits will necessarily be adequate to protect Contractor and such coverage and limits shall not be deemed as a limitation on Contractor’s liability under the indemnities granted to the State in this Contract. c. The Contractor shall require all subcontractors utilized in performance of this Contract to provide certificates of insurance to the State evidencing insurance coverage with the required additional insured endorsements as set forth in the preceding paragraphs. 16. ASSIGNMENTS The Contractor shall not assign a right or delegate a duty under this Contract without the prior written consent of the State. 17. APPOINTMENT OF REPRESENTATIVES The State shall, at any given time, designate a COR of the operation. The Contractor shall designate an individual, in writing, who shall be responsible for proper compliance with all Contract provisions which apply to the operation and who will be available on the site at all reasonable times for consultation with the COR. 18. PROHIBITED CONTRACTS No member of the legislature or officer or employee of any branch of the state government shall directly themselves, or by any other person execute, hold or enjoy, in whole or in part, any contract or agreement made or entered into by or on behalf of the State, if made by, through or on behalf of the department in which they are an officer or employee or if made by, through or on behalf of any other department unless the same are made after competitive bids. (Idaho Code Section 67-9230(2)). 19. GOVERNING LAW This Contract shall be construed in accordance with, and governed by the laws of the State of Idaho. Any action to enforce the provisions of this Contract shall be brought in State district court in Ada County, Boise Idaho. In the event any term of the Contract is held to be invalid or unenforceable by a court, the remaining terms of this Contract will remain in force. 20. SAFETY INFORMATION The Contractor assumes full responsibility for the safety of his employees, equipment and supplies. All safety training is the responsibility of the Contractor. All chemicals, equipment and materials proposed and/or used in the performance of this Contract must conform to the standards required by the William-Steiger Occupational Safety and Health Act of 1970. Contractor must furnish all Material Safety Data Sheets (MSDS) for any regulated chemicals, equipment or hazardous materials at the time of delivery. 21. USE OF THE STATE OF IDAHO NAME Contractor agrees that it will not, prior to, in the course of, or after performance under this contract, use the State's name in any advertising or promotional media as a customer or client of Contractor without the prior written consent of the State. DRAFT IDL ITB 24-202-131002 17 of 38 POST-FIRE DRONE REGENERATION SURVEYS 22. OWNERSHIP All information furnished to the Contractor for its use pursuant to this Contract shall belong to the State and shall be returned to the State in good order upon completion of the Contract or upon the State's request. All documents, reports, and any other data developed by the Contractor for the State in the performance of this Contract shall become the property of the IDL. The State shall retain exclusive rights of ownership to all work produced by the Contractor under this Contract. 23. APPROPRIATION BY LEGISLATURE REQUIRED It is understood and agreed that the State is a government entity and this Contract shall in no way or manner be construed so as to bind or obligate the State beyond the term of any particular appropriation of funds by the State's Legislature as may exist from time to time. The State reserves the right to terminate this contract in whole or in part (or any order placed under it) if, in its judgment, the Legislature of the state of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for the State to continue such payments. All affected future rights and liabilities of the parties hereto shall thereupon cease within ten (10) calendar days after notice to the Contractor. It is understood and agreed that the State's payments herein provided for shall be paid from Idaho State Legislative appropriations and, in some instances, direct federal funding. 24. FORCE MAJEURE Neither party shall be liable or deemed to be in default for any Force Majeure delay in shipment or performance occasioned by unforeseeable causes beyond the control and without the fault or negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, unusually severe weather, provided that in all cases the Contractor shall notify the State promptly in writing of any cause for delay and the State concurs that the delay was beyond the control and without the fault or negligence of the Contractor. If reasonably possible, the Contractor shall make every reasonable effort to complete performance as soon as possible. 25. ENTIRE AGREEMENT This Contract, with the State’s Invitation to Bid, Request for Proposal or Request for Quotation, including any addenda (such deemed incorporated by reference) and the vendor’s response, to the extent it is not in conflict with the specifications or the States terms and conditions (such document deemed incorporated by reference), constitute the entire agreement between the parties with respect to the subject matter hereof and shall supersede all previous proposals or quotations, both oral and written, discussions, representations, commitments, and all other communications between the parties. Where terms and conditions specified in the State's documents or the Contractor's response differ from those specifically stated in this Contract, the terms and conditions of this Contract shall apply. 26. CONTRACT TERMINATION a. TERMINATION FOR CAUSE WITH NOTICE: 1. The occurrence of any of the following events shall be an Event of Default under this Contract: a. A material breach of any term or condition of this Contract; or b. Any representation or warranty by Contractor in response to the Solicitation or in this Contract proves to be untrue or materially misleading; or c. Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar DRAFT IDL ITB 24-202-131002 18 of 38 POST-FIRE DRONE REGENERATION SURVEYS officer for Contractor or any of its property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or occurrence thereof; or d. Any default specified in another section of this Contract. 2. The State may terminate the Contract (or any order issued pursuant to the Contract) when the Contractor has been provided written notice of default or non- compliance and has failed to cure the default or non-compliance within a reasonable time, not to exceed thirty (30) calendar days. If the Contract is terminated for default or non-compliance, the Contractor will be responsible for any costs resulting from State's placement of a new Contract and any damages incurred by the State, as a result of the default. The State, upon termination for default or non-compliance, reserves the right to take any legal action it may deem necessary including, without limitation, offset of damages against payment due. 3. Upon written notice of default, Contractor shall be in breach of its obligations under this Contract and the State shall have the right to exercise any or all of the following remedies: a. Exercise any remedy provided by law or equity; b. Terminate this Contract and any related Contracts or portions thereof; c. Impose liquidated damages as provided in this Contract; d. Suspend Contractor from receiving future bid solicitations; e. Suspend Contractor’s performance; f. Withhold payment until the default is remedied. b. TERMINATION FOR CAUSE WITHOUT NOTICE The State shall not be required to provide advance written notice or a cure period and may immediately terminate this Contract in whole or in part for an Event of Default if the State, in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent immediate public crisis. Time allowed for cure shall not diminish or eliminate Contractor’s liability for damages, including liquidated damages to the extent provided for under this Contract. c. TERMINATION FOR CONVENIENCE i. The State may terminate this Contract for its convenience in whole or in part, if the State determines it is in the State’s best interest to do so. ii. After receipt of a notice of termination for convenience, and except as directed by the State, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall: a. Stop work. b. Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continuing portion of the Contract. c. Terminate all subcontracts to the extent they relate to the work terminated. DRAFT IDL ITB 24-202-131002 19 of 38 POST-FIRE DRONE REGENERATION SURVEYS d. Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts. iii. Unless otherwise set forth in the Solicitation, if the Contractor and the State fail to agree on the amount to be paid because of the termination for convenience, the State will pay the Contractor the following amounts; provided that in no event will total payments exceed the amount payable to the Contractor if the Contract had been fully performed: a. The Contract price for Deliverables or services accepted by the State and not previously paid for; and b. The total of: i. The reasonable costs incurred in the performance of the work terminated, including initial costs and preparatory expenses allocable thereto, but excluding any cost attributable to Deliverables or services paid or to be paid; ii. The reasonable cost of settling and paying termination settlement proposals under terminated subcontracts that are properly chargeable to the terminated portion of the Contract; and iii. Reasonable storage, transportation, demobilization, unamortized overhead and capital costs, and other costs reasonably incurred by the Contractor in winding down and terminating its work. iv. The Contractor will use generally accepted accounting principles, or accounting principles otherwise agreed to in writing by the parties, and sound business practices in determining all costs claimed, agreed to, or determined under this clause. d. TERMINATION FOR FISCAL NECESSITY The State is a government entity and it is understood and agreed that the State's payments herein provided for shall be paid from Idaho State Legislative appropriations. The Legislature is under no legal obligation to make appropriations to fulfill this Contract. This Contract shall in no way or manner be construed so as to bind or obligate the State beyond the term of any particular appropriation of funds by the State's Legislature as may exist from time to time. The State reserves the right to terminate this Contract in whole or in part (or any order placed under it) if, in its sole judgment, the Legislature of the State of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for the State to continue such payments, or requires any return or "give-back" of funds required for the State to continue payments, or if the Executive Branch mandates any cuts or holdbacks in spending, or if funds are not budgeted or otherwise available, or if the State discontinues or makes a material alteration of the program under which funds were provided. The State shall not be required to transfer funds between accounts in the event that funds are reduced or unavailable. All affected future rights and liabilities of the parties shall thereupon cease within ten (10) calendar days after notice to the Contractor. Further, in the event of non- appropriation, the State shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential or other damages resulting therefrom. DRAFT IDL ITB 24-202-131002 20 of 38 POST-FIRE DRONE REGENERATION SURVEYS 27. PERFORMANCE OF THE CONTRACTOR Failure of the Contractor to commence operations as mutually agreed upon by the Contractor and the State, to maintain the required production rate, to complete operations as prescribed herein, or failure to meet other terms of the contract, shall give the State the right to terminate the Contract. Such termination shall not affect any rights of the State for recovery of damages from any payment for services due Contractor hereinbefore provided for in any action at law or in equity. 28. MODIFICATION This Contract may not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. 29. PUBLIC RECORDS Pursuant to Idaho Code Section 74-101 through 74-126, information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as “exempt” on each page of such documents and shall indicate the basis for such exemption. The State will not accept the marking of an entire document as exempt. In addition, the State will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the State against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for the Contractor’s failure to designate individual documents as exempt. The Contractor’s failure to designate as exempt any document or portion of a document that is released by the State shall constitute a complete waiver of any and all claims for damages caused by any such release. If the State receives a request for materials claimed exempt by the Contractor, the Contractor shall provide the legal defense for such claim. 30. CONFIDENTIAL INFORMATION: Pursuant to this Contract, Contractor may collect, or the State may disclose to Contractor, financial, personnel or other information that the State regards as proprietary, confidential or exempt from disclosure (“Confidential Information”). Confidential Information shall belong solely to the State. Contractor shall use such Confidential Information only in the performance of its services under this Contract and shall not disclose any Confidential Information to any third party, except with the State’s prior written consent or under a valid order of a court or governmental agency of competent jurisdiction, and then only upon timely notice to the State. The State may require that Contractor’s officers, employees, agents or subcontractors separately agree in writing to the obligations contained in this section or sign a separate confidentiality agreement. Confidential Information shall be returned to the State upon termination of this Contract. The confidentiality obligation contained in this section shall survive termination of this Contract. Confidential Information shall not include data or information that: a. Is or was in the possession of Contractor before being furnished by the State, provided that such information or other data is not known by Contractor to be subject to another confidentiality agreement with or other obligation of confidentiality to the State; b. Becomes generally available to the public other than as a result of disclosure by Contractor; or c. Becomes available to Contractor on a non-confidential basis from a source other than the State, provided that such source is not known by Contractor to be subject to a confidentiality DRAFT IDL ITB 24-202-131002 21 of 38 POST-FIRE DRONE REGENERATION SURVEYS agreement with or other obligation of confidentiality to the State. 31. NON-WAIVER The failure of any party, at any time, to enforce a provision of this Contract shall in no way constitute a waiver of that provision, nor in any way affect the validity of this Contract, any part hereof, or the right of such party thereafter to enforce each and every provision hereof. 32. NO WAIVER OF SOVEREIGN IMMUNITY In no event shall this Contract or any act by the State, be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court. If a claim must be brought in a federal forum, then it must be brought and adjudicated solely and exclusively within the United States District Court for IDL. This section applies to a claim brought against the State only to the extent Congress has appropriately abrogated the State’s sovereign immunity and is not consent by the State to be sued in federal court, or a waiver of any form of immunity, including but not limited to sovereign immunity and immunity based on the Eleventh Amendment to the Constitution of the United States. 33. ATTORNEYS’ FEES In the event suit is brought or an attorney is retained by any party to this Contract to enforce the terms of this Contract or to collect any moneys due hereunder, the prevailing party shall be entitled to recover reimbursement for reasonable attorneys’ fees, court costs, costs of investigation and other related expenses incurred in connection therewith in addition to any other available remedies. 34. TRASH CLEANUP The Contractor shall be responsible for picking up and properly disposing of all trash generated as a result of this Contract at the end of each day. This includes any camps made by Contractor personnel. Cleanup shall be done to the satisfaction of the COR and shall not affect any rights of the State or Forest Service for the recovery of costs of the cleanup. 35. CAMPING ON NATIONAL FOREST OR STATE LAND Contractor personnel may, with written approval from the State, camp during the Contract period on National Forest or State land. Such camping will be at the Contractor's own risk. Any camps will be made according to conditions set forth by the IDL and the United States Forest Service and be in compliance with State Land Board and Federal rules and regulations for fire prevention. The Contractor shall request a camping permit from the COR for each area in which the Contractor’s crew plan on camping within the National Forest or State Lands boundary. Provisions that apply to all camping on National Forest and State lands will be discussed in detail at the pre-work conference. 36. FIRE PREVENTION RESPONSIBILITIES a. The Contractor will adhere to the State Land Board and Federal rules and regulations which set forth fire prevention safety precautions for woods operations. Such rules and regulations are available at any IDL or United States Forest Service office. These rules and regulations will be outlined during the pre-work conference with the Contractor. b. The Contractor shall not build any open fires at any time of the year on the contract area without first obtaining written permission from the State. c. Fire spreading through the Contract area, which is a result of the Contractor’s operation or DRAFT IDL ITB 24-202-131002 22 of 38 POST-FIRE DRONE REGENERATION SURVEYS employees’ actions, shall be the liability of the Contractor. 37. GOVERNMENT REGULATIONS The Contractor shall abide by and comply with all laws and regulations of the United States, the State of Idaho including the Forest Practices Act (Title 38, Chapters 1 and 13, Idaho Code), counties or other governmental jurisdictions wherein the work is executed insofar as they affect this contract. The Contractor will make all payments, contributions, remittances, and all reports and statements required under said laws. Contractor guarantees that all items meet or exceed those requirements and guidelines established by the Occupational Safety and Health Act, Consumer Product Safety Council, Environmental Protection Agency, or other regulatory agencies. 38. PAYMENTS AND COMPLIANCE Payment(s) shall be made to the Contractor following satisfactory completion of all Contract requirements and as described in the attached project description(s). Payment(s) will be at the rate(s) set forth in Schedule A. Total Contract payments shall not exceed $ TBD. All payments will be made according to Idaho Code Section 67-2302. 39. CONTRACT PERIOD This Contract will become effective once signed by all parties. The Contractor and Contracting Officer Representative(s) will discuss the Contract terms, work performance requirements, and tentative work schedule. This Contract shall expire one year from its effective date, unless terminated earlier by the State under any of the provisions of paragraph 26 or 27 of this Contract. All requirements of the Contract must be satisfactorily completed by the Contract expiration date. DRAFT IDL ITB 24-202-131002 23 of 38 POST-FIRE DRONE REGENERATION SURVEYS SIGNATURE PAGE IN WITNESS WHEREOF, the parties have caused Agreement XX-XXX to be executed in Boise, Idaho and effective as of the date/time of the final signature below. IDAHO DEPARTMENT OF LANDS CONTRACTOR By: By: Andrew Evans Title: Procurement Manager Title: Date and Time: ______________________________ DRAFT IDL ITB 24-202-131002 24 of 38 POST-FIRE DRONE REGENERATION SURVEYS PROJECT DESCRIPTION Post-Fire Drone Regeneration Survey SUPERVISORY AREA: North Fork and Salmon-Cobalt Ranger Districts, Salmon-Challis National Forest PROJECT NAME: Post-Fire Drone Regeneration Survey PROJECT NUMBER: 24-202-131002 PROJECT ACRES: 20,622 Acres (Mustang Fire: 20,065 acres; Salt Fire: 557 acres) PROJECT LOCATION: The project area is located within Lemhi County on the North Fork and Salmon-Cobalt Ranger Districts of the Salmon-Challis National Forest. The project area is very remote with some units greater than 1 mile from a road. The project area is generally accessible from June to September. Please see attached map(s) for location. AREA HISTORY: The Salt Fire burned in 2011 and the Mustang Complex burned in 2012. In 2023 RAVG Data was used to determine which portions of stands burned at high severity and need to be reforested. These stands were broken into individual units for survey. Stocking surveys are needed to determine which units have naturally regenerated with conifer seedlings and which units or portions of units are understocked. ACCESS: All access points to the project area are under United States Forest Service jurisdiction. Units are accessed by rocked main haul and secondary native surface roads. Chainsaws are often needed to cut fallen trees out of the road to access many areas of the forest. Only open roads can be used for motor vehicle access, see the Salmon-Challis National Forest Motor Vehicle Use Map. WORK TO BE PERFORMED: Furnish all labor and equipment to perform work included in this project. The intent is to utilize Unmanned Aircraft Systems (UAS), also known as “drone” to collect stand-level data to determine post-fire stocking of identified units. Contractor will also be responsible for processing drone imagery, calculating inventory metrics, and generating analytical comparisons to inventory. Contractor shall also provide quality control efforts, through qualified crew supervision, to ensure work is meeting project descriptions. Determine the following for each unit: • Unit Summary: Live Trees Per Acre (TPA) for seedlings >1’ tall (if possible, broken down by species) • Within Unit spatial indication of the following stocking levels (per acre): o Low Stocking: 50 TPA o Moderate Stocking: 50-100 TPA o Well Stocked: >100 TPA • Identify contiguous portions of units ≥10 acres with low stocking (50 TPA) o Areas of low stocking ≥10 acres broken out in separate Feature Class / Shapefile IDL ITB 24-202-131002 25 of 38 POST-FIRE DRONE REGENERATION SURVEYS OTHER REQUIREMENTS: • Contractor will conduct ground truthing and provide data to USFS Contractor Officer Representative (COR). Ground truthing procedures will be proposed by the Contractor and agreed upon by the IDL Contracting Officer’s Representatives for the Project. • Contractor will strive to conduct their work safely and mitigate safety hazards to the extent possible. • Contractor will minimize impacts to forest users by not flying a unit when it is occupied by forest users. Popular big game hunting seasons begin August 30th and the area becomes more populated with hunters as opening day approaches. • Contractor will not use any motorized vehicle including any unmanned aircraft system (drone), to molest, stir up, rally or drive in any manner any game animal or game bird. • Contractor will certify that all drone pilots are fully trained and properly licensed.. • Contractor will limit drone flights to the airspace immediately above USFS property or obtain written permission from adjacent land owners before flying over or otherwise using their land. • Contractor will immediately report to USFS COR any complaints received from adjacent landowners, law enforcement, or the public. • Contractor must operate in compliance with all applicable Federal and State regulations for UAS operations, including any Temporary Flight Restrictions (TFR’s) due to wildfire activity. • Contractor will notify IDL and USFS CORs of dates they plan to fly, in order to notify the public and fire dispatch. • Contractor will have a VHF radio to deconflict airspace with other aircraft (such as in the event of a fire). DELIVERABLES: Contractor shall provide the following items to the USFS COR: • Georeferenced PDF for each unit completed (with imagery resulting from drone flights). Within-unit spatial indication of acres of adequate and inadequate stocking will be included. • Geodatabase with a Feature Classes including stocking inventory data (TPA) for all units completed. Within-unit spatial indication of acres of adequate and inadequate stocking will be included. (compatible with ArcGIS Pro, formatted for WGS 1984 Web Mercator Auxiliary Sphere) o Understocked areas ≥10 acres broken out in separate Feature Class / Shapefile • Excel Sheet summarizing TPA data for live trees per acre for each unit completed • Ground Truthing Data: Unit-level quantitative comparison of drone-based inventory data versus ground-based validation (as proposed by the Contractor and agreed to by IDL and USFS CORs) INSPECTION AND ACCEPTANCE: Assessment of the data will be conducted by the Project COR’s. Support of the Contractor should be made available during the data review process. Any issues identified by the COR must be rectified within 10 working days of notification by the COR. The IDL COR will inform the Contractor when deliverables have been accepted as final. CONTRACT PERIOD AND SCHEDULE: Contract work may commence after the Contractor receives a Notice to Proceed and has had a prework conference with the USFS and IDL COR. All field work must be completed by August 30, 2024, and in compliance with all Contract terms, clauses, and special provisions. All contract deliverables must be submitted to the IDL COR by December 31, 2024. CONTRACT ADMINISTRATION: IDL and Forest Service will each have a Contracting Officer Representative (COR) available for this project. The COR will administer the contract as required in all specifications. Disputes between the IDL ITB 24-202-131002 26 of 38 POST-FIRE DRONE REGENERATION SURVEYS IDL and FS COR will be resolved by the IDL Contracting Officer, Drew Evans (aevans@idl.idaho.gov). The COR for IDL for this contract will be Chase Bolyard (cbolyard@idl.idaho.gov or 208-916-0897). The COR has the following authority in addition to that delegated in other portions of the contract: • Resolve disputes between the FS COR, and the Contractor. • Decide questions of fact arising regarding quality and acceptability of equipment to be used, materials furnished, and all work performed. • Process invoices for payment. The Forest Service COR for this contract will be Will Bedient (william.bedient@usda.gov or 208-756- 7830). The COR has the following authority in addition to that delegated in other portions of the contract: • Decide questions of fact in regards to quality and acceptability of work performed. • Make recommendations to IDL for invoice payment. COR’s have the option to select a Project Inspector to perform field inspections and make recommendations on quality of work to the COR. If an Inspector is chosen for this project, their information will be provided to the Contractor. CONTRACT PAYMENT: Invoices must be sent to GNAInvoice@idl.idaho.gov. Invoices that are not sent to this address may be delayed in processing and payment. Invoices must include the Contract Number and a unique invoice number to prevent delays in processing. Payment will be made to the Contractor upon satisfactory completion of all fieldwork at the rates set forth in Schedule A. Invoices must be itemized per the attached Schedule A; payment will be made after receipt of the contractor’s itemized invoice for satisfactorily completed work. Invoices shall be submitted no more than monthly and will include a description of services completed during the period being invoiced. INFORMATION: Contact information will be provided in final contract. IDL ITB 24-202-131002 27 of 38 POST-FIRE DRONE REGENERATION SURVEYS mailto:aevans@idl.idaho.gov mailto:cbolyard@idl.idaho.gov mailto:william.bedient@usda.gov mailto:GNAInvoice@idl.idaho.gov mailto:cbolyard@idl.idaho.gov mailto:william.bedient@usda.gov Fire Year Fire Name Acres Unit 2011 SALT 43 17 2011 SALT 20 18 2011 SALT 452 19 2011 SALT 42 20 Total: 557 *the edge of units are over 1.5 miles from the nearest road Salt Fire Stocking Survey 2024 IDL ITB 24-202-131002 28 of 38 POST-FIRE DRONE REGENERATION SURVEYS Unit GIS Acres Planned Treatment 607 68 Nat Regen 608 22 Nat Regen 609 44 Nat Regen 610 44 Nat Regen 611 119 Nat Regen 612 104 Nat Regen 613 136 Nat Regen 614 65 Nat Regen 615 36 Nat Regen 616 37 Nat Regen 617 118 Nat Regen 618 131 Nat Regen 619 38 Nat Regen 620 32 Nat Regen 621 102 Nat Regen 622 30 Nat Regen 623 39 Nat Regen 624 32 Nat Regen 625 35 Nat Regen 626 22 Nat Regen 627 20 Nat Regen 628 121 Nat Regen 629 26 Nat Regen 630 22 Nat Regen 631 24 Nat Regen 632 40 Nat Regen 633 26 Nat Regen 634 83 Nat Regen 635 42 Nat Regen 636 30 Nat Regen 637 28 Nat Regen 638 22 Nat Regen 639 42 Nat Regen 640 86 Nat Regen 641 37 Nat Regen 642 47 Nat Regen 643 106 Nat Regen 644 111 Nat Regen 645 126 Nat Regen 646 74 Nat Regen 647 47 Nat Regen 648 87 Nat Regen 649 37 Nat Regen Mustang Fire IDL Stocking Survey Unit List IDL ITB 24-202-131002 29 of 38 POST-FIRE DRONE REGENERATION SURVEYS 650 71 Nat Regen 651 54 Nat Regen 652 65 Nat Regen 653 30 Nat Regen 654 127 Nat Regen 655 80 Nat Regen 656 73 Nat Regen 657 33 Nat Regen 658 87 Nat Regen 659 71 Nat Regen 660 134 Nat Regen 661 79 Nat Regen 662 162 Nat Regen 663 76 Nat Regen 664 52 Nat Regen 665 30 Nat Regen 666 96 Nat Regen 667 68 Nat Regen 668 21 Nat Regen 669 85 Nat Regen 670 117 Nat Regen 671 151 Nat Regen 672 144 Nat Regen 673 89 Nat Regen 674 121 Nat Regen 675 98 Nat Regen 676 131 Nat Regen 677 100 Nat Regen 678 75 Nat Regen 679 50 Nat Regen 680 75 Nat Regen 681 84 Nat Regen 682 77 Nat Regen 683 117 Nat Regen 684 33 Nat Regen 685 114 Nat Regen 686 106 Nat Regen 687 72 Nat Regen 688 99 Nat Regen 689 141 Nat Regen 690 75 Nat Regen 691 35 Nat Regen 692 100 Nat Regen 693 76 Nat Regen 694 46 Nat Regen 695 95 Nat Regen 696 148 Nat Regen IDL ITB 24-202-131002 30 of 38 POST-FIRE DRONE REGENERATION SURVEYS 697 163 Nat Regen 698 75 Nat Regen 699 36 Nat Regen 700 138 Nat Regen 701 31 Nat Regen 702 138 Nat Regen 703 79 Nat Regen 704 37 Nat Regen 705 115 Nat Regen 706 66 Nat Regen 707 89 Nat Regen 708 171 Nat Regen 709 51 Nat Regen 710 132 Nat Regen 711 108 Nat Regen 712 102 Nat Regen 713 69 Nat Regen 714 122 Nat Regen 715 147 Nat Regen 716 45 Nat Regen 717 44 Nat Regen 364 21 Plant 365 51 Plant 366 39 Plant 367 33 Plant 368 21 Plant 369 20 Plant 370 42 Plant 371 46 Plant 372 36 Plant 373 27 Plant 374 27 Plant 375 31 Plant 376 32 Plant 378 24 Plant 379 33 Plant 380 47 Plant 381 31 Plant 383 22 Plant 384 116 Plant 389 99 Plant 393 126 Plant 396 160 Plant 402 152 Plant 407 109 Plant 408 32 Plant 411 34 Plant IDL ITB 24-202-131002 31 of 38 POST-FIRE DRONE REGENERATION SURVEYS 415 66 Plant 416 34 Plant 419 25 Plant 421 78 Plant 423 149 Plant 424 51 Plant 425 55 Plant 426 23 Plant 428 36 Plant 430 20 Plant 431 93 Plant 432 43 Plant 435 149 Plant 437 32 Plant 438 81 Plant 440 57 Plant 441 25 Plant 456 175 Plant 457 112 Plant 458 94 Plant 459 191 Plant 460 152 Plant 461 161 Plant 462 83 Plant 463 101 Plant 464 165 Plant 465 63 Plant 466 126 Plant 467 131 Plant 468 58 Plant 469 99 Plant 470 130 Plant 471 110 Plant 472 155 Plant 473 124 Plant 474 141 Plant 475 124 Plant 476 73 Plant 477 137 Plant 478 121 Plant 479 151 Plant 480 106 Plant 481 64 Plant 482 121 Plant 483 98 Plant 484 127 Plant 485 136 Plant IDL ITB 24-202-131002 32 of 38 POST-FIRE DRONE REGENERATION SURVEYS 486 120 Plant 487 92 Plant 488 116 Plant 489 100 Plant 490 98 Plant 491 115 Plant 492 74 Plant 493 155 Plant 494 63 Plant 495 94 Plant 496 84 Plant 502 145 Plant 504 50 Plant 505 58 Plant 506 66 Plant 507 45 Plant 508 45 Plant 509 46 Plant 510 103 Plant 511 38 Plant 512 80 Plant 513 48 Plant 514 65 Plant 515 73 Plant 516 55 Plant 517 38 Plant 518 49 Plant 543 98 Plant 544 58 Plant 545 60 Plant 552 108 Plant 553 103 Plant 554 123 Plant 557 120 Plant 559 132 Plant 561 106 Plant 562 64 Plant 563 31 Plant 564 82 Plant 565 100 Plant 566 74 Plant 567 95 Plant 568 82 Plant 569 103 Plant 570 124 Plant 571 86 Plant 572 135 Plant IDL ITB 24-202-131002 33 of 38 POST-FIRE DRONE REGENERATION SURVEYS 573 130 Plant 574 94 Plant 575 41 Plant 576 38 Plant 577 95 Plant 578 94 Plant 579 49 Plant 580 28 Plant 581 50 Plant 582 151 Plant 583 119 Plant 584 48 Plant 585 66 Plant 586 85 Plant 587 53 Plant 588 101 Plant 591 30 Plant 592 15 Plant 593 31 Plant 595 92 Plant 606 39 Plant 20,065 Mustang Total Acres IDL ITB 24-202-131002 34 of 38 POST-FIRE DRONE REGENERATION SURVEYS Salt 17, 43 ac Salt 18, 20 ac Salt 19, 452 ac Salt 20, 42 ac S alt C reek B lue C reek 601 06 60 27 3 60 33 9 60107-A 60274 60273 60 09 9- A 60103 60299-A 60103 60 10 7- A 60499 60103 60103 60299 60 02 0 60099 60107 Salmon National Forest P an th e r C re e k C a r m e n C re e k Salmon L e m h i R iver Vicinity Map Salt Fire Stocking Survey ̄0 9 184.5 Miles Legend Private Ownership Roads Inside NF Open Road Closed Road Unauthorized Route Streams Stream Perrenial Intermittent Ephemeral 200' Salt Units 0 10.5 Miles IDL ITB 24-202-131002 35 of 38 POST-FIRE DRONE REGENERATION SURVEYS T22 N, R16 E T22 N, R20 ET22 N, R19 ET22 N, R18 ET22 N, R17 E T26 N, R15 E T26 N, R19 E T25 N, R20 E T25 N, R19 ET25 N, R16 E T25 N, R17 E T25 N, R18 E T 24 N , R 16 E T 24 N , R 20 E T24 N, R19 E T24 N, R18 E T24 N, R17 E T23 N, R16 E T23 N, R20 E T23 N, R19 E T23 N, R18 E T23 N, R17 E T26 N, R20 E T26 N, R16 E 364 365366 367 368 369370 371 372 373 374 376 378 379 381 383384 393 396 402 407 408 411 415 416 419423 424 425 426428430 431 432435 437 438 440 441 456 459 461 463464 465 466 467 468 471 472 473 474 475476 477 478 480 481 484 485 486 491 492 493 494 496 502 504 505 506 507509511 512 513 515 516 543 544 545 552 554 559 561 563 565 569 570 571 572 573 575 579 580 581 582 583 584 585 586 588 591 592 593 606 607 608 609 610 611 613 614 615 616617 618 619620 621 622 623 624 625 626 627 629 630 631 632 633 634 635 636 637 638 639 640 641 642 645 646 647 649 651652 654 655 656657 659660 662 663664 665 667 668 669670 671 672 674 678 679680 681 682 683 684 685 686687688 689690 691 692 693 695 697 698699700 701 704 705 706 707 708 710 711 712 713 714 715 716 717 Sa lm on Ri ver Salmon National Forest Ca rm e n C re e k Salmon Vicinity Map Mustang Stocking Survey Area Map ̄ 0 9 184.5 Miles0 5.52.75 Miles Legend Open Roads Inside NF Private Ownership Mustang_Nat_Regen_IDL_Stocking_Survey Mustang_Plant_IDL_Stocking_Survey National Forest Admin Boundary IDL ITB 24-202-131002 36 of 38 POST-FIRE DRONE REGENERATION SURVEYS POST-FIRE DRONE REGENERATION SURVEYS IDL ITB 24-202-131002 ATTACHMENT 2-BIDDER QUESTIONS PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS. ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW. The following instructions must be followed when submitting questions using the question format on the following page. 1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font. 2. Enter the solicitation section number that the question is for in the “Solicitation Section” field (column 2). If the question is a general question not related to a specific section, enter “General” in column 2. If the question is in regards to an IDL Contract Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier in column 2, and the attachment page number in column 3. 3. Do not enter text in the “Response” field (column 5). This is for the IDL’s responses only. 4. Once completed, this form is to be e-mailed per the instructions in the solicitation. The e-mail subject line is to state the solicitation number followed by “Questions.” IDL ITB 24-202-131002 37 of 38 POST-FIRE DRONE REGENERATION SURVEYS 24-202-131002 – POST-FIRE DRONE REGENERATION SURVEYS Bidder Questions Solicitation Section Page # Question Response 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 IDL ITB 24-202-131002 38 of 38 POST-FIRE DRONE REGENERATION SURVEYS