Janitorial Services Region 2

25 March 2024 Janitorial Services Region 2 Janitorial Service for Region 2 Headquarters. 25 March 2024 Open 3/22/2024 10:00 AM MDT Type Invitation For Bid Close 4/23/2024 4:00 PM MDT Number FWP-24-0194 PH Currency US Dollar Sealed Until 4/24/2024 1:30 PM MDT Payment Terms 0% 0, Net 30 25 March 2024 Contacts Pamela Hemminger Pamela.Hemminger@mt.gov Phone +1 406-495-3276 25 March 2024 Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services 25 March 202425 March 202425 March 202425 March 202425 March 202425 March 202425 March 202425 March 202425 March 2024 mailto:Pamela.Hemminger@mt.gov FWP is seeking a vendor to provide janitorial services for Region 2 Headquarters. See Spec Sheet for more information. Single point of contact for this solicitation is Pam Hemminger;

href="mailto:pam.hemminger@mt.gov">pam.hemminger@mt.gov. You may not discuss this event with any other FWP staff. Doing so may disqualify your bid. Description Required to View Event Prerequisites Required to Enter Bid 25 March 2024 1. Please review and accept the State of Montana standard terms and conditions identified herein. Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the awarded vendor during contract negotiation. 2. Please review and accept warranties language for services 3. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer. 4. Review and accept the Single Point of Contact information. 5. Review and accept the contract as provided. 6. Review and accept the Q & A Board information. 7. Review and accept the Montana Time Zone information. 8. Review and accept the Registration with the Secretary of State information. 9. Review and accept the Debarment information 25 March 202425 March 202425 March 202425 March 202425 March 202425 March 202425 March 2024 Buyer Attachments 1. 24-0194 spec sheet.docx 25 March 202425 March 202425 March 202425 March 202425 March 202425 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4OTgyLTE1ODczMzA3MzMyNC0wMTk0IHNwZWMgc2hlZXQuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Contractor Information Instructions: 1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. 1.2 Offeror must download and review the attached Scope document. Thoroughly address each item in the document and upload it to this question. 1.3 Verification of Nondiscrimination Against Firearms Entities/Trade Associations Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 25 March 202425 March 202425 March 202425 March 202425 March 2024 Product Line Items Product Line Items There are no Items added to this event. 25 March 202425 March 202425 March 202425 March 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Building #1 1 LS - Lump Sum Building #1 Twice-Weekly Requirements a.Empty all indoor trash cans and replace can liners as needed. b.Wipe down front counters and supply/copy room counters c.Clean and sanitize break room sink (Both main floor and upstairs). d.Vacuum all entry mats with a commercial vacuum. e.Sweep and damp mop all firm surface floors. f.Clean glass area of all doors and entry ways g.Clean and sanitize drinking fountain. h.Clean and sanitize restroom sinks, toilets, urinals, and counters/fixtures. i.Clean restroom mirrors and dust handrails. j.Replenish paper towels and toilet tissue as needed. (Leave 1 extra roll of paper towels by each sink.) k.Vacuum carpeting in both meeting rooms, display area and all offices (both floors) with a commercial vacuum. l.Tidy rear entry way - sweep leaves, rocks & debris out of corners and smooth floor areas. Weekly Requirements: a.Scrub and buff all hard surface floors. b.Clean glass on all display cases c.Dust all mopboards in hallways, entry ways and display area. d.Vacuum carpeted stairway going to second floor. Monthly Requirements: a.Dust and/or clean window blinds. b.Dust furniture, windowsills, cabinets, tables, and meeting c.Spot clean all carpets. d.Organize janitor closet and tidy supplies; sweep and damp mop closet floor. e.Spot clean walls, woodwork, and mopboards. f.Empty butt cans and trashcan outside front entrance and replace trashcan liner as needed. Quarterly Requirements: (January, April, July & October) a.Sweep cobwebs and dust light fixtures in entryways and lobby areas. Semi-Annual Requirements: (April and September) a.Scrub and re-coat (wax) firm surface floors with commercial floor finish (Tiled floors do not require wax). b.Clean all exterior and interior windows. S2 Building #2 1 LS - Lump Sum Building #2 Twice-Weekly Requirements: a.Empty all indoor trash cans and replace can liners as needed. b.Clean and sanitize laboratory sink. c.Vacuum all entry mats with a commercial vacuum. d.Sweep and damp mop all hallway and laboratory floors. e.Clean and sanitize drinking fountain. f.Clean and sanitize restroom sinks, toilets, urinals, and counters/fixtures. g.Clean restroom mirrors and dust handrails. h.Replenish paper towels and toilet tissue as needed. (Leave 1 extra roll of paper towels by each sink.) i.Vacuum carpeting in meeting room with a commercial vacuum. j.Tidy entry ways- sweep leaves, rocks & debris out of corners and smooth floor areas. Weekly Requirement: a.Scrub and buff all hallway and laboratory floors. b.Dust all mopboards in hallways, entry ways and display area. Monthly Requirements: a.Dust tables and meeting room mopboards (Employee desks are not included). b.Spot clean all carpets. c.Spot clean walls, woodwork, and mopboards. Quarterly Requirements: (January, April, July & October) a.Sweep cobwebs and dust light fixtures in entryways and lobby areas. Semi-Annual Requirements: (April and September) a.Scrub and re-coat (wax) firm surface floors with commercial floor finish (Tiled floors do not require wax). b.Clean all exterior and interior windows. Annual Requirements: a.Strip, seal and refinish firm surface floors with commercial floor finish. (December) (Tiled floors do not require wax) b.Wet shampoo carpeting in all carpeted areas including conference rooms, accessible office areas. (June) S3 Maintenance Shop 1 LS - Lump Sum 25 March 202425 March 202425 March 2024 MAINTENANCE SHOP (Shop/work area is not included in the contract) Weekly Requirements: a.Clean and sanitize rest room sinks, toilets, urinals, and fixtures. b.Empty trash can and replace can liners as needed. c.Replenish paper towels and toilet tissue as needed. (Leave 1 extra roll of toilet tissue and 1 roll of paper towels in each restroom.) d.Clean mirrors and dust handrails in restrooms. e.Sweep restroom floors. f.Damp mop floors in restroom. g.Clean glass in all entry doors. Semi-Annual Requirements: (months to be agreed upon) a.Scrub and re-coat (wax) restroom floors with commercial floor finish. b.Clean all exterior and interior windows. Meeting Room a.Sweep and Mop the Foyer, restrooms, and kitchen. b.Vacuum the entrance carpet. c.Clean all toilets/sinks in restroom. d.Clean sink in kitchen. (If dishes are left in sink, remove dirty dishes and clean sink). e.Replace toilet paper (If rolls are empty. If they are low, leave them) f.Replace Paper Towels (If rolls are low, replace with new and put low roll on the top of dispenser) g.Empty trash in restrooms if full. If not full wait until the next cleaning day. h.Replace soap in dispenser when empty. i.Clean drinking fountain. Once a month a.Clean glass on doors. Twice a year a.Clean all windows, inside and outside. 25 March 202425 March 202425 March 2024