Camera & Studio Equipment

INVITATION TO BID Page 1 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM SCHEDULE OF EVENTS Event Description Event Date Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 1 Canon EOS R5 Mirrorless Camera 2.00000 / EA #MFR #4147C002 . . . *****PLEASE NOTE BELOW FOR ALL LINE ITEMS: . Equipment vendor MUST be an Authorized Dealer in good standing with the manufacturer. Second party

vendors are not acceptable. . There will be NO substitutions on ANY ordered items without permission (via email is acceptable) from the City of Cleveland Photographic Bureau. . Equipment and packaging must be new and must be unopened. No demos or repackaged items will be accepted. . Equipment must come with a full USA Warranty from the manufacturer (not an aftermarket, or third party warranty). Warranty cards must be present with the purchase of Canon Products. . All shipments must include a packing list. . . . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . . . . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 INVITATION TO BID Page 2 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 2 Canon BG-R10 Battery Grip 3.00000 / EA MFR #4365C001 . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 3 Canon LP-E6NH Lithium-Ion Battery 6.00000 / EA MFR #4132C002 . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 INVITATION TO BID Page 3 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 4 Canon E-77 II 77mm Lens Cap 3.00000 / EA MFR #6318B001 . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 5 Manfrotto 035RL Super Clamp with Standard Stud 2.00000 / EA MFR #035RL . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 INVITATION TO BID Page 4 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 6 Manfrotto 175 Spring Clamp 2.00000 / EA MFR #175 . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . *****Vendor Must Submit with Bid Product & Warranty Information***** . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 7 Impact ABS Spring Clamp Variety Bundle 2.00000 / EA Similar brand will be accepted 6x3.5" 6x4.5" 4x6" 16 total clamps per set x2 = 32 total clamps . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . . *****Vendor Must Submit with Bid Product & Warranty Information***** . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 INVITATION TO BID Page 5 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 8 BenQ SW270C Photographer 27" 16:9 HDR IPS Monitor 3.00000 / EA MFR #SW270C . Manufacturer Name: _________________________________ . Item/Product Number: _______________________________ . Number of Days for Delivery After Award: _____________ . *****Vendor Must Submit with Bid Product & Warranty Information***** . . Ship To: Vendor Response Photo Lab - Public Auditorium Unit Price Extension Delivery Days 500 Lakeside Ave. $ $ Day(s) 4th. floor Cleveland, OH 44114 Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer $ $ % Day(s) TERMS OF DELIVERY Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable. Delivery quoted must be stated in terms of work days after receipt of the order. All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a specified dollar amount inclusive of all shipping charges. No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award. EVALUATION CRITERIA Group/ Line # Evaluation Criteria Description Response Type 1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE INVITATION TO BID Page 6 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID Shipping/Freight Charges ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF ALL SHIPPING CHARGES. NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD. Call Buyer Only Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed above. MSDS required A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO. No Price increase This Purchase Order does not permit price increases. Missing information It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents. INVITATION TO BID Page 7 of 7 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Clare Walters Division of Purchases & Supplies 216-664-2546 601 Lakeside Avenue CWalters@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138553 RFB 2001 202200000000549 Camera & Studio Equipment RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 04, 2022 3:00 PM 2001 October 04, 2022 3:00 PM BIDDER MUST COMPLETE & SIGN BELOW NAME OF THE FIRM: STREET ADDRESS: CITY: STATE: ZIP CODE: FED ID # / SSN #: PHONE NO.: FAX NO.: EMAIL ADDRESS: PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE: All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number. RETURN BID TO: Division of Purchases & Supplies 601 Lakeside Ave Room 128, City Hall Cleveland, OH 44114 Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall receive competitive sealed bids through email. All City of Cleveland bids estimated to be less than 50K in value will be submitted and received electronically via email. All bids must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid, you will receive a reply indicating your bid has been received. Bidder's Instructions See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid. Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number and Buyers Name must be identified in the email subject line. Also clearly state the Document ID Number, Bid Description, Buyer's Name and Closing Date. . Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. Northern Ireland Affidavit must be completed, signed and included with each bid. The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. The bid documents must include: The Document ID Number and Buyers Name in email subject line PDF File of Request For Bid Form Terms & Conditions. Northern Ireland Affidavit. Contact the Buyer immediately at the number on the Bid Form if you do not have all the required documents. Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE Each bidder and/or appropriate parties should complete the DISCLOSURE and submit it with the bid, if possible. If not submitted with the bid, it must be completed and submitted to the Commissioner of Purchases and Supplies prior to any contract being awarded by the City. If a bidder or appropriate parties fail to complete and submit it, they shall not be eligible for a contract award. NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all Contractors and any Subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the Contractor or Subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two years. CHECK WHICHEVER IS APPLICABLE: A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature line.) B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph B. is checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C. C. ( ) The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND. A copy of the MacBride Principles can be obtained from the Office of the Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C. _____________________________ Name of Contractor or Subcontractor By: __________________________ Title:__________________________ *"Controlling shareholder means any shareholder owning more than fifty percent (50%) of the stock in the corporation or more than twenty-five percent (25%) of the stock in the corporation if no other shareholder owns a larger share of stock in the corporation.