PLC Repair in Spruce Unit

\n\nDepartment Office/Division/Program: | Corrections/Long Creek Youth Development Center\n\nChris Maria, Correctional Building Maintenance Supervisor\n\nepelurei (Seiner ullselel Aaron Beaulieu, Deputy Superintendent of Support\n\nGrant Coordinator:\n\nServices\n(If applicable) Department Reference? 23LCY 001\nAmount: *\nKeane nennen $ 13,788.19 Advantage CT /RQS # | 03A 20221202*1527\nCONTRACT | Proposed Start Date: Proposed End Date:\nOriginal Start Date: | 2/27/2023 Effective Date: | 1/1/2024\nANENDHERT Previous End Date: | 12/31/2023 New End Date: | 6/30/2024\nGRANT Project Start Date: Grant Start Date:\nProject End Date: Grant End Date:\n\nVendor/Provider/Grantee Name,\n\nCity, State: Johnson Controls Fire Protection\n\nWestbrook, Maine\n\nBrief Description of\nGoods/Services/Grant:\n\nPART Il: J USTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\n\nPLC Repair in Spruce Unit\n\nDO A. Competitive

Process Oo G. Grant\n\nX B. Amendment Oo H. State Statute/Agency Directed\nX C. Single Source/Unique Vendor Oo I. Federal Agency Directed\n\nOD D. Proprietary/Copyright/P atents Oo J. Willing and Qualified\n\nOo E. Emergency Oo K. Client Choice\n\nDO F. University Cooperative Project Oo L. Other Authorization\n\nREV 01/23/2024 Page 1of3\n" "DocusSign Envelope ID: A674107A-51C6-4A56-AF5B-6405DB7E86E2\nProcurement] ustification Form (PJ F)\n\nPlease respond to ALL of the questions in the following sections.\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\nl. Provide a more detailed description and explain the need for the goods, services or grantto\nsupplementtthe response in Part.\n\nA PLC inthe Spruce Unit atLong Creek experienced water damage and needs to be repaired.\n\nSince the PLC is integrated into the security control system, itmakes sense to include this segment\n\nof work in the current upgrade already in progress.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part.\nReference the RFP number, if applicable.\nJohnson Controls Fire Protection has been under contract with the Department/Long Creek since\nFebruary of 2023 to upgrade our Security Controls System. An amendment was done in May of last\nyear to incorporate the lighting relays which are integrated with the Access Control software which\nenables staff to control lights from the day room screen or the control center. Additional time is\nneeded to complete this task as well as to repairthe damaged PLC in Spruce Unit as noted above.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was\nallocated to grantee.\nThe cost is based on the vendor\u2019s proposal which appears consistent with previous work orders\nreceived by this vendor. Since the vendor is already on site, they were able to offer us discounted\nlabor costs due to them already being mobilized on site which the Department considers fair and\nreasonable.\n\n4. Describe the plan for future competition forthe goods or services.\n\nThe Department is actively exploring competitive bid processes to obtain future Security System\nproducts and services.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nDoes this request utilize ARPA/MJ RP funds?\n\n[1 Yes, MJRP funds (023) - If Yes, please attach the approved Business Case(s).\n\n[1 Yes, ARPA funds (025) - If Yes, please be aware of the requirements from awarding federal\nagencies.\n\nNo -IfNo, proceed to PartV.\n\nPART V: CONFLICTS OF INTEREST (COI); PURCHASES BY THE STATE\n\nDoes the requesting Department signatory understand and acknowledge Maine\u2019s COI Statute?\n\nYes, the requesting Department signatory understands and acknowledges Title 17, Chapter 101,\n83104.\n\nREV 1/23/2024 Page 2 of 3\n" "DocusSign Envelope ID: A674107A-51C6-4A56-AF5B-6405DB7E86E2\nProcurement] ustification Form (PJ F)\n\nPART VI: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting Docusigned by.\nDepartments Commissioner | | Cam\u0131 Mefar\u0131nd\n(or designee): FDS22942014AAF8..\nTyped Name: | Conner McFarland Date: 3/20/2024\nS ig natu re of DAF S DocuSigned by:\nProcurement Official: [os Lrioka\nEA813178102243C.\nTyped Name: ) oseph Zrioka Director of IT Procurement Date: 3/20/2024\n\nREV 1/23/2024 Page 3 of 3\n"