RFQ - Richardson Water Treatment Plant Operational Improvements

1 Request for Qualifications Professional Engineering Consulting Services Richardson Water Treatment Plant Operational Improvements Cape Fear Public Utility Authority Wilmington, North Carolina September 8, 2022 General Information Cape Fear Public Utility Authority (CFPUA) requests Statements of Qualifications (SOQ) from consulting engineering firms for the design and permitting services of miscellaneous improvements to Richardson Water Treatment Plant. The Richardson Water Treatment Plant (RWTP) was built in 2008 and currently produces about 7 million gallons of drinking water per day (mgd). To meet increasing demand and continue to provide quality drinking water to approximately 30,000 people New Hanover County residents, operational improvements are needed. The project will generally consist of developing contract drawings and technical specifications for the operational improvements to the Richardson Water Treatment Plant. Project will also include obtaining necessary permits,

assisting in the bidding process, and providing construction administration and observation-based services. Submission of a Statement of Qualification (SOQ) Consulting engineering firms are invited to submit a Statement of Qualification to the CFPUA to be received no later than 2:00 PM on October 5, 2022. Submittals received after this deadline will not be considered. CFPUA will address questions regarding the RFQ until 2:00 PM on September 29, 2022. Questions submitted after this time will not addressed. Questions concerning this advertisement should be directed to Julia Faircloth, Procurement Manager, Cape Fear Public Utility Authority, at bids@cfpua.org. SOQ’s shall be limited to 20-pages or less, excluding cover page, table of contents, tabs, resumes and appendices. Firms shall submit their statement of qualifications for consideration in .pdf format to bids@cfpua.org. Maximum file size for .pdf submission is 25MB. A reply will be sent to the email address submitting the statement of qualifications to confirm receipt. It is the submitting firms’ responsibility to confirm that CFPUA has received statement of qualifications via email. If email reply is not received from bids@cfpua.org, please call 910-332-6472 or 910-332-6589 before deadline for submission. Submitted information shall comply with N.C.G.S. 143-64.31 through 64.34 (aka Mini Brooks Act). All SOQ’s will be evaluated by a CFPUA selection team. mailto:bids@cfpua.org 2 One firm will be selected from this request for qualifications. Description of Services The scope of work is expected to include the services described below. No guarantee is expressed or implied by the CFPUA that all services will be performed or that the selected consultant will perform all services associated with the project. The CFPUA may terminate work or pursue other consultant selections at any phase of the project. CFPUA has conducted preliminary evaluations and established a priority list for improvements to various assets at Richardson Water Treatment Plant and wellfield. The scope of work may include, but not be limited to the following: 1. Chemical Feed Upgrades 2. HVAC Improvements 3. Wellfield Wellhouse covers 4. SCADA upgrades 5. Manual Transfer Switch for portable generator quick connection upgrade 6. Programable Logic Controller Incremental Upgrades. 7. Protective floor coatings Other items may be added to this list once identified and prioritized. Overall objectives of this project are outlined below: 1. Gather and evaluate available information provided by CFPUA and perform preliminary field investigations as needed for cost estimation 2. Prepare detailed design and specifications for bidding 3. Obtain all necessary permits and encroachment agreements 4. Provide bidding assistance, certified bid tabulation and letter of recommendation to award 5. Construction administration and observation-based services Schedule The CFPUA selection team will place strong emphasis on a firm’s ability to meet the schedule of deliverables outlined below. The selected consultant will be expected to complete final plans and specification in accordance with the project schedule shown below, or sooner. CFPUA will provide comments on all design submittals generally within 2 weeks from the date received. o Submit SOQ October 5, 2022 o CFPUA Selects Firm(s) October 19, 2022 o Complete Scope and Contract November 3, 2022 o 60% design documents February 17, 2023 o 90% design documents March 17, 2023 o Final contract documents and permits April 17, 2023 3 Consultant Selection CFPUA will follow a qualifications-based selection process. Consultants must demonstrate their level of competence and qualification, and each sub-consultant's level of competence and qualification, with respect to the listed evaluation factors for the needed services. SOQ’s will be evaluated based on the following four (4) considerations and the level of importance for each consideration. The SOQ shall be formatted consistent with the evaluation consideration. Criteria shown under each of the four (4) considerations are to be addressed in the SOQ. Consultant’s may provide additional information, as necessary. 1. Project understanding and approach (30%) a. Project understanding b. Approach to manage multiple rehabilitation and upgrade projects c. Description of the design team’s quality control program 2. Relevant firm experience (25%) a. Projects of similar size and scope b. References and descriptions of similar projects 3. Overall staff experience proposed for this project (30%) a. Project Manager to lead the design aspect of the project b. Individual team members for each discipline and relevant experience 4. Record of success by the consultant (15%) a. Managing design and construction costs within project budgets and design estimates. Provide 3 previous projects indicating the engineer’s opinion of probably cost estimate compared to construction low bid. A more detailed scope of work and fee schedule will be negotiated with the best qualified firm. If negotiations are not successful with any selected firm, CFPUA will terminate negotiations with that firm and initiate negotiations with the next best qualified firm. When a fair and reasonable fee is established, a contract award recommendation will be made to the CFPUA Board for its consideration. Insurance Requirements The following criteria will be deemed necessary for selection: • The firm must meet the following insurance requirements. Workers Compensation may be waived if firm has no employees. • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. Authority must be additional insured and endorsement required. • Workers Compensation $500,000/$500,000/$500,000. Waiver of Subrogation against the Authority and endorsement required. 4 • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. Authority must be additional insured and endorsement required. • Professional Liability not less than $2,000,000 per loss. • Any firm wishing to be considered must be properly registered with the Office of the Secretary of State. Notification The selected firms will be notified by telephone and/or email. The CFPUA reserves the right to reject any and all Proposals. CFPUA will address questions regarding the RFQ until 2:00PM on September 29, 2022. Questions submitted after this time will not addressed. Any questions concerning this advertisement should be directed to Julia Faircloth, Procurement Manager, Cape Fear Public Utility Authority, at bids@cfpua.org by September 29, 2022, at 2:00pm. mailto:bids@cfpua.org