Value Added Reseller for Network and Data Center Hardware, Software, Services, Support & Warranty

Request for Proposal Close 08/03/2024 3:00 PM PST Number PS20230599-COV-RFP Currency Canadian Dollar Sealed Until 08/03/2024 3:00 PM PST 31 January 2024 Contacts Diana Chan Diana.Chan@vancouver.ca 31 January 2024 Commodity Codes Commodity Code Description 30201003 HRDWR - Network Equipment 30201005 HRDWR - Storage/Server/Central Computing 30201107 SFTWR - Applications 31 January 202431 January 202431 January 202431 January 202431 January 202431 January 202431 January 202431 January 202431 January 2024 mailto:Diana.Chan@vancouver.ca A. KEY INFORMATION 1.0 SUMMARY OF OPPORTUNITY 1. The City of Vancouver, the Vancouver Public Library Board, and the Vancouver Police Board (collectively, the "City") seeks a Value Added Reseller ("VAR") to provide hardware, software, licenses, subscriptions, services, support and warranty for the following two categories: i) Network

("Category 1"); and ii) Data Centre ("Category 2"). Category 1 VAR must be a Cisco gold level certified partner ("Cisco Partner"). 2. Proponents should carefully review the Proposal Overview section for the City's General Business, Data Center, and Network requirements, and provide responses to the attached questions and Questionnaires. 3. Proponents should refer to the Buyer Attachments for additional information on the City's requirements. 2.0 THIS RFP 1. The City is issuing this Request for Proposals, as may be amended from time to time (the “RFP”) to invite interested parties that are not, by the terms hereof, barred from participating in this RFP (each, a “Proponent”) to submit a proposal to the City (a “Proposal”) for the opportunity described in Section 1.1 above in accordance with the terms of this RFP. 2. The City intends to select a Proponent with the capability and experience to efficiently and cost- effectively meet the objectives and requirements described in the RFP. The City then anticipates entering into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the City (an “Agreement”). Notwithstanding the foregoing, the City may, in its discretion: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more Agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time. 3. This RFP consists of the following components: 1. SUMMARY: Sets out key information and dates and includes Instructions to Proponents for the RFP process. 2. PREREQUISITES: Includes the RFP Legal Terms and Conditions, which the Proponent must agree to as a prerequisite to the submission of a Proposal. 3. BUYER ATTACHMENTS: Includes the scope of work contemplated under the RFP (the “Scope of Work”), the City’s form of agreement for the RFP that will be the basis of any Agreement entered into pursuant to the RFP process (the “Form of Agreement”) as well as other applicable documents and forms. 4. SUPPLIER ATTACHMENTS: Location where the Proponent may upload additional attachments for its Proposal, including any attachments or documents expressly requested under the terms of this RFP. Proponents should note that the City invites Proposals that are concise and responsive to requests for information in the RFP. The City is not inviting lengthy, generalized submissions with respect to the Proponent’s services or the issues referenced in the RFP. 5. QUESTIONS: Includes questionnaires to be completed by the Proponent as part of its Proposal (each, a “Questionnaire”), in accordance with the instructions provided in the applicable questionnaire. 6. ITEMS: Includes the pricing sheet for the Work which the Proponent is required to complete as part of its Proposal. 4. The RFP will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the “Supplier Portal”). Proposals may only be submitted via the Supplier Portal in the format requested by the City. Each Proponent is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is Description any inconsistency or conflict between the provisions of this RFP and the Supplier Portal terms and conditions, then the provisions of this RFP will govern. 3.0 INFORMATION MEETING: N/A 4.0 PROPOSED TERM OF ENGAGEMENT 1. The term of any Agreement is expected to be a five (5)-year period, with four (4) possible one (1)-year extensions, for a maximum total term of nine (9) years. 5.0 PRICING 1. All prices quoted in any Proposal are to be exclusive of applicable sales taxes calculated upon such prices, but inclusive of all other costs. 2. Prices must be quoted in Canadian currency and fixed prices must be quoted for the full term of the Proponent’s proposed agr