ShowRainReady Program

1 Request for Qualifications (RFQ) for Professional Services for RainReady RFQ Issued: February 26, 2024 Response Due: 4:00 PM on March 15, 2024 The Village of Oak Park, Illinois (the Village) is issuing a Request for Qualifications (RFQ) to solicit qualifications from interested professional services firms to provide RainReady program design, management, outreach, and implementation for residential green infrastructure projects. To have your qualifications considered, the documents must be provided in PDF, emailed to azielinski@oak-park.us with the subject line: Professional Services for RainReady Qualifications must be received no later than 4:00 PM on March 15, 2024. Qualifications received after the closing time and date will not be considered. mailto:azielinski@oak-park.us 2 Project Information Notice to Firms The Village of Oak Park, Illinois (the Village) is

issuing a Request for Qualifications (RFQ) to solicit qualifications from interested professional services firms to provide RainReady program design, management, outreach, and implementation for residential green infrastructure projects. RainReady is a green infrastructure cost share program for homeowners in Oak Park. These services will be procured in accordance with the Village’s policy on Qualifications Based Selection (QBS). The Village is seeking a firm to provide services through two contracts: the first contract for the program design and the second contract for the program management, outreach, and implementation. Negotiation and authorization to proceed for the second contract will begin after the completion of the first contract. Project Objective The objective of this project is to implement green infrastructure projects to decrease hazardous flooding, thereby improving stormwater infrastructure in this region and providing public health and environmental benefits to the residents of Oak Park. Budget The Village has budgeted $90,000 annually for five years for the RainReady program. This amount includes both the administrative costs for program design/management/outreach/implementation and the grant funds to be awarded to residents for construction of green infrastructure projects. The Village aims to maximize the amount to be used directly as grant funds. Contract 1: Program Design Scope of Services The Village of Oak Park provided a RainReady program from 2017 to 2021. The program was managed by the Center for Neighborhood Technology (CNT) and funded by the Village of Oak Park. The Village is seeking a firm to provide all services to redesign and rebrand the RainReady Oak Park program in 2024. The scope of services for the project shall include: 1. Review and update the attached program design to improve and streamline the program processes. The consultant shall evaluate opportunities to improve program efficiencies through areas such as the application review process and home assessment process. 2. Develop a program equity strategy in alignment with the equity goals of Climate Ready Oak Park. The Village has been awarded technical assistance to develop a green infrastructure equity strategy for this program. The consultant shall collaborate with the technical assistance providers and refine the equity strategy, including considerations for applicant outreach, selection, and level of financial and technical support. 3. Develop a program outreach strategy, including outreach materials, methods of outreach, and timing of outreach. 4. Create and update RainReady Oak Park program documents, including but not limited to the program workplan, application forms and process, assessment template, frequently asked questions, and grant agreement. 3 5. Develop a training program and screening process for green infrastructure contractors. Contractors that complete the training program will be listed on Village’s website, which will assist residents in completing the installation of their projects. The previous RainReady Oak Park Work Plan document is attached for reference. This information will be revised and expanded as described above, and it should not be considered a template for the updated workplan. Contract 2: Program Management, Outreach, and Implementation Scope of Services The Village is seeking a firm to provide all services to manage and implement the RainReady program through 2026, with the possibility of extending the contract annually for up to two years. This contract will be negotiated based on the program design developed through the first contract. The scope of services for the project shall include: 1. Project Management: Provide project management in alignment with the updated workplan developed in coordination with the Village. Communicate project challenges, successes, and status updates to the Village staff on an ongoing basis. 2. Program Outreach and Community Education: Work with the Village on outreach activities as planned in the program outreach strategy. Engage residents through a variety of channels to create awareness about the program and promote the benefits of green infrastructure. Provide outreach materials for Village communications channels including the website, newsletters, and social media. Provide in-person outreach at Village events. 3. Application Management, Participant Selection, and Enrollment: Manage program applications, evaluate applicants, provide recommended applicants to the Village for review, engage with applicants via phone calls, and manage the program enrollment. 4. Home Assessments: Perform home assessments and written reports with specific recommendations for up to 40 homes each year, dependent on the budget. Design recommendations shall be developed in alignment with Village policies, and consultant shall have authority to provide recommendations without review by Village staff. Assessment reports shall include site visit findings, proposed design specifications, design details, and homeowner education on flood risk, green infrastructure, and maintenance and monitoring. An example assessment report is attached with this RFQ. The report format will be revised as needed based on the program design. 5. Program Evaluation: Develop key performance indicators that will be used to evaluate the program design and process using qualitative and quantitative data. Create and deliver a participant experience survey, and complete post-construction evaluations. Provide an annual evaluation summary including but not limited to the following metrics: participant experience survey results, types of green infrastructure installed, size of green infrastructure installed, number of applications received. Provide a map depicting the location and type of projects completed. The detailed scope of services and schedule will be negotiated at the time of contract development. The current anticipated schedule for the services is: • Start date of the project: 05/01/24 • End date of the project: 12/31/26 4 General Requirements General The following general information is provided and will be carefully followed by all Consultants to ensure the qualifications are properly prepared. 1. All submitting Consultants must furnish all information required by this RFQ. 2. The Village reserves the right to conduct discussions with qualified Consultants in any manner necessary to serve the best interest of the Village and consistent with the Illinois Procurement Code (30 ILCS 500/). Proprietary Information 1. Except as provided herein or as otherwise set forth in the Illinois Procurement Code, all proceedings, records, contracts, and other public records relating to procurement transactions will be open to inspection in accordance with the Illinois Freedom of Information Act (5 ILCS 140/). 2. Each Consultant has the right to identify data or other materials submitted in connection with this procurement as trade secrets or proprietary information, which will not be subject to inspection pursuant to the Illinois Freedom of Information Act, by stating such in respect to the relevant portions at the time of submission of its proposal. Questions and Communication 1. All contact between prospective Consultants and the Village with respect to this RFQ will be formally held at scheduled meetings or in writing through the issuing representative. Questions and comments regarding meaning or interpretation of any aspect of this RFQ must be submitted in writing to azielinski@oak-park.us, and must be received on or before March 8, 2024. Only written questions will be accepted. Questions and/or comments which are submitted after the deadline set forth within this RFQ will not be answered. 2. The Village will respond to all questions and comments that are submitted hereunder and are deemed to address a matter that is relevant and substantive in nature within a reasonable period of time, in the form of a written Addendum that will be transmitted to all prospective Consultants at the address furnished to the Village for such purpose. Oral communications between the Village and Consultant regarding the interpretation or meaning of any aspect of this RFQ are not authorized and may not be relied upon for any purpose. Addenda to the RFQ 1. The Village reserves the right to amend this RFQ at any time prior to the deadline for submitting qualifications. If it becomes necessary to revise any part of this RFQ, notice of the revision will be given in the form of an Addendum that will be provided to all prospective Consultants who are on record with the Village as having received this RFQ. If, in the opinion of the Village, the deadline for the submission of proposals does not provide sufficient time for consideration of any Addendum, then such deadline may be extended at the discretion of the Village. 2. It will be the responsibility of each Consultant to contact the procurement contact identified in the RFQ prior to submission of a proposal hereunder in order to determine whether any addenda have been issued in connection with this proposal. Notwithstanding any provisions to the contrary, the failure of any Consultant to receive any Addenda will neither constitute grounds for withdrawal of its proposal nor relieve such Consultant from any responsibility for incorporating the provisions of any Addenda in its proposal. Upon issuance by the Village, Addenda will be deemed to have become a part of this RFQ to the same extent as if set forth fully herein. Arrearage, Debarment, and Suspension By submitting qualifications in response to this RFQ, the Consultant will be deemed to represent that it is not in arrears in the payment of any obligation due and owing the Village, the State of Illinois, or any public body in Illinois. This representation will be deemed to include the payment of taxes and employee benefits. The Consultant further agrees mailto:azielinski@oak-park.us 5 that, in the event it is awarded a contract hereunder, it will not become in arrears to any such public body during the term of the contract. The Consultant agrees that that no officer or employee thereof has been debarred or suspended or otherwise excluded from or ineligible for participation in, any public procurement activity of a nature similar to this RFQ. The Consultant will not knowingly engage any subcontractor who has been debarred or suspended or who is otherwise excluded from or ineligible for participation in public procurement activity and will include in each of its subcontractors and subcontractor agreements certifications on the part of its subcontractors that satisfy the requirements of this provision. The consultant also represents that the firm does not appear on any active suspension or debarment lists with the State of Illinois: https://cpo-dot.illinois.gov/suspensions.html Submitting Qualifications 1. The deadline for submitting qualifications has been provided herein. Submittals will be opened in accordance with the provisions of the Illinois Procurement Code. There will be no public opening. The list of prospective Consultants will be available for public inspection only after Contract award or upon cancellation of the RFQ. 2. Except as set forth below, the required transmittal or cover letter must accompany the proposal. The purpose of the transmittal or cover letter in to formally submit the qualifications to the Village and to bind the Consultant to the terms, conditions and specifications contained in the RFQ. The transmittal or cover letter must be signed by an individual who is authorized to bind the Consultant to all matters set forth in the qualifications. Late Qualifications Qualifications or unsolicited amendments to qualifications arriving after the deadline will not be considered. Rejection of Qualifications The Village reserves the right to: (a) reject any or all qualifications received; (b) cancel the RFQ at any time prior to award; and/or (c) waive informalities in the event the Village determines such action is in its best interest. Qualifications must meet or exceed the mandatory requirements of this RFQ. If a Consultant does not meet a mandatory requirement, it will be rejected. Presentations The Village may elect to conduct interviews with prospective consultants. Consultants selected for an interview will be notified by March 22, 2024. The Village anticipates that any interviews will be conducted during March 25-29, 2024. Negotiation The Village requires a minimum three-person team to negotiate with firms. The team will consist of the Village Engineer and two Civil Engineers. The team may delegate this responsibility to staff members. In the event that the Village determines in writing and in its sole discretion that only one Consultant is fully qualified, or that one Consultant is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Consultant. The Village reserves the right to negotiate any aspect of the proposal or the Contract in any manner that best services the needs of the Village and is within the scope of this RFQ. The Village is under no obligation to award, but may do so based upon an analysis of submitted qualifications and subsequent negotiations. Cost The Village will not be liable in any way for any costs incurred by respondents in replying to this RFQ. https://cpo-dot.illinois.gov/suspensions.html 6 Village of Oak Park Qualifications Based Selection Policy The Village receives federal funds, which may be used to fund the professional services. Our written policies and procedures as described herein for QBS will meet the requirements of 23 CFR 172 and the Brooks Act. 1. Initial Administration. The Village QBS policy and procedures assign responsibilities to the Village Engineer with the Village for the procurement, management, and administration for consultant services. 2. Written Policies and Procedures. The Village believes their written policies and procedures substantially follows Section 5-5 of the BLRS Manual and specifically Section 5-5.06(e), therefore; approval from IDOT is not required. 3. Project Description. The Village will use the following five items when developing the project description and may include additional items when unique circumstances exist. • Describe in general terms the need, purpose, and objective of the project; • Identify the various project components; • Establish the desired timetable for the effort; • Identify any expected problems; • Determine the total project budget. 4. Public Notice. The Village will post an announcement on our website www.oak-park.us and/or publish an ad in a newspaper with appropriate circulation. The item will be advertised for at least 14 days prior to the acceptance of proposals, and at least twice in the newspaper and/or on continuous display on our website. 5. Conflict of Interest. The Village requires consultants to submit a disclosure statement with their procedures. The Village requires the use of the IDOT BDE DISC 2 Template as their conflict of interest form. This form will only be requested from the selected consultant(s). 6. Suspension and Debarment. The Village will verify suspensions and/or debarment actions by use of the System for Award Management (SAM) Exclusions, IDOT’s Chief Procurement Office (CPO) website, Capital Development Board CPO, General Services CPO, Higher Education CPO, Illinois Department of Labor, and the Illinois Department of Human Rights websites to ensure the eligibility of firms short listed and selected for projects. 7. Evaluation Factors. The Village allows the Village Engineer to set the evaluation factors for each project but must include a minimum of five criterion and stay within the established weighting range. The maximum of Disadvantaged Business Enterprise (DBE) and local presence combined will not be more that 10% on projects where federal funds are used. Project specific evaluation factors will be included at a minimum in the Request for Qualifications. • Technical Approach (10 - 30%) • Firm Experience (10 - 30%) • Specialized Expertise (10 - 30%) • Staff Capabilities (Prime/Sub) (10 - 30%) • Work Load Capacity (10 - 30%) • Past Performance (10 - 30%) • In-State or Local Presence (0 - 5%) • DBE (0 - 5%) 8. Selection. The Village requires a minimum three-person selection committee. Typically, the selection committee members include the Village Engineer and two Civil Engineers. The selection committee members must certify that they do not have a conflict of interest. Selection committee members are chosen by the Village Engineer for each project. The Village requires each member of the selection committee to provide an independent score for each submittal using the form below prior to the selection committee meeting. The selection committee members’ scores are averaged for a committee score which is used to establish a short list of three firms. The committee score is adjusted by the committee based on group discussion and information gained from presentations and interviews to develop a final ranking. If there are other firms within 10% of the minimum score, the Village Engineer may choose to expand the short list to include more than three firms. http://www.oak-park.us/ 7 Criteria Weighting Points Firm 1 Firm 2 Firm X Criterion 1 Criterion 2 Criterion X Total 100% 100 9. Independent Estimate. The Village will prepare an independent in-house estimate for the project prior to contract negotiation. The estimate is used in the negotiation. 10. Contract Negotiation. The Village requires a two-person team to negotiate with firms. The team consists of the Village Engineer and Civil Engineer. Members of the negotiation team may delegate this responsibility to staff members. A cost proposal will only be requested from the first ranked firm. If an agreement cannot be made on an agreed cost, a proposal will be requested from the second ranked firm, and so on until a negotiated cost can be agreed to. Any cost proposals from firms that were not selected will be disposed of. 11. Acceptable Costs. The Village requires the Village Engineer to review the contract costs and the indirect cost rates to assure they are compliant with Federal cost principles. 12. Project Administration. The Village requires the assigned Project Manager to monitor work on the project in accordance with the contract and to file reports with the Village Engineer. The Village procedures require an evaluation of the consultant’s work at the end of each project. These reports are maintained in the Village’s consultant information database. The Village follows IDOT’s requirements. Record retention, responsibility, remedies to violations or breaches to a contract and resolution of disputes are covered under the Village’s standard agreement language that will be executed with the successful vendor. 8 Submittal Organization and Format Proposals will address the following general topics and also emphasize the Consultant’s qualifications to perform the services. Proposals will be evaluated on the basis of the information presented by the Consultant and the evaluation criteria set forth in this RFQ. This selection is a QBS process and no firm shall submit estimates of cost with its proposal. Consultants will follow the proposal format outlined in this section. Failure to adhere to the prescribed format may result in rejection of the Consultant’s proposal. All proposal elements shall be included and shall include at a minimum the following: Transmittal or cover letter A transmittal letter or cover letter must be prepared on the Consultant’s letterhead, must accompany the proposal, and must be signed by a duly authorized representative of the Consultant. The transmittal or cover letter must include an affirmative statement that binds the firm to the terms, conditions; specifications contained in the RFQ. The transmittal or cover letter is not included in the overall page count for the proposal and therefore should not exceed one page. At minimum, the letter must include all of the following information: 1. Consultant’s full legal name 2. Type of entity and state of organization or incorporation 3. Consultant’s principal address 4. Consultant’s mailing address (if different) 5. Name and title of contact for the purposes of this RFQ 6. Telephone number and email address of principal contact Background This section will include a brief history of the firm and its organization, including name and contact information of the principal or officer who will serve as the primary point of contact for the Consultant and who will have authority to negotiate on behalf of the Consultant. This section will also include a general description of the Consultant’s experience in providing the services described in this RFQ, including any special qualifications, experience, awards, etc. At the election of the Consultant, the Background may be included in the Consultant’s transmittal or cover letter. Project Approach The purpose of this section is to present the Consultant’s understanding of the project requirements. This section shall include a preliminary proposed management plan based on the scope of services outlined in this RFQ, including coordination of multiple concurrent tasks and how they will be accomplished to meet schedule and budget constraints. Include in this section a discussion of any joint ventures and subcontractors to be used. Any specific challenges or critical project elements shall also be identified in this section. A discussion of the Consultant’s approach to quality control/quality assurance will be included in this section. The responsibilities of each joint venture contractor or subcontractor will also be discussed. The Consultant should address how Village staff will be integrated into the services to be provided under this RFQ. Project Personnel This section will contain the names, background, and experience on similar types of projects of the key personnel proposed for these services. An organizational chart showing duties, responsibilities, and the lines of communication will be included in this section. Resumes that demonstrate experience on similar projects and specify the individual’s duties on those projects will be included as an appendix to the proposal. Include in this section guarantees that, for so long as its members continue to be employed by the Consultant, the project team will remain as proposed and will be assigned to this project for its duration. Following award of a contract hereunder (if any), any substitution or other change in project team personnel must be approved in advance by the Village. 9 Experience and Qualifications This section should discuss the experience and qualifications of the Consultant and the project team in the performance of projects of similar size and nature as that described herein. For joint ventures, the experience of all firms as it relates to this project must be discussed. In order for a Consultant to be deemed qualified to perform the services described in this RFQ, the experience listed in this section of the proposal must be in accordance with or contain the following: 1. Have been completed within the last five (5) years from the issuance date of the RFQ 2. Be of a scope similar to that outlined in this RFQ 3. Brief description of the project 4. Scope of services provided by the Consultant 5. Construction cost (if completed) 6. Identify the project manager and other key team members 7. Provide contact information for references Financial Responsibility The Consultant will provide evidence of financial responsibility Unless such information is otherwise included in the Background section, the Consultant will additionally provide a statement indicating the length of time the firm has been in business, the number and location(s) of its office(s), the current number of full-time employees. Format The proposal in its entirety shall be on 8.5”x11” sheets in PDF, tabbed by section and be a maximum of 30 single-sided pages using minimum size 12 font., inclusive of all required information. If a submitting firm is confident that their qualifications for the work can be exhibited in fewer pages than the maximum they are encouraged to do so. Selection Criteria All submittals will be evaluated based up on the following criteria and respective weights: 1. Technical Approach (20%) 2. Firm Experience (25%) 3. Specialized Expertise (25%) 4. Staff Capabilities (15%) 5. Past Performance (10%) 6. In-State or Local Presence (5%) Villa Rain Work Program Prepared Contents 1.0 Pr 1.1 1.2 1.3 1.4 2.0 Pr 2.1 2.2 2.3 3.0 Pr 3.1 3.2 3.3 3.4 3.5 3.6 4.0 Pr ge of O nReady k Plan Date: 2016 d By: Center s ogram Overv Eligibility ..... 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Upon acc he constructio will provide ass project, the h ge. CNT will n, and invite reement m Referral Packe Material 4 ntenance agree erty owner for and complete rmits from the personal injury ty with the Vil d for approval g 2017. to the Village receipts and of the propert roperty to C and maintenan property to Vi ady Home ass ll prepare a re NT will presen commendatio cepting the sc on, issue paym sistance to pr omeowner w l visit the pro the homeow et ement. r a minimum e work once th e Village befor y or property llage or CNT l within one m e towards the submit to the ty owner. NT and Vill nce inspection illage of Oak sessment for ecommended nt the scope on or present cope of work, ment to the c roperty owner will submit a operty to doc wner to part of three years he project has re work begin damage. T. month of the a home assessm e Village for re lage of Oak ns. Park officers the property construction of work to t an alternative the homeow contractor, an rs to obtain n reimburseme cument the fi ticipate in a Updated: 8/ s. s been approv ns. assessment. ment cost. eimbursemen Park officer and employe exterior. Bas n scope of wor the homeown e recommend wner will solic nd submit the ecessary perm nt form, incl nal condition a post-constru /31/16 ved. nt. s and ers for sed on rk that ner for dation, it and grant mits, if luding ns and uction 2.0 P 2.1 O 2.2 P Organizatio Village of CNT Homeown Contracto Program Wor Organizationa rogram Team on Oak Park ner or rk Plan al Chart CNT RainReady T Marcella Bondie K Manager m Roles and Role Program Fun Program Administrato Program Part Contractor to Homeowner Vill D Cus Team Keenan, Village of Oak P Responsibili nder r ticipant o 5 age of Oak Park Development stomer Services Dept. Park RainReady Pilo ities Responsibil  Homeo  Initial  Grant  Refund  Constr  Homeo  Progra  Progra  Homeo  Applic  Pre-ass  Home  Notific  Progra  Progra  Grant  Contra  Grant  Constr  Constr Contractor Homeowner ot Program lities owner scofflaw homeowner o agreement do dable assessm ruction permi owner grant p am design and am communic owner outrea cant screening sessment inte assessment a cation of work am evaluation am application agreement do actor selection reimburseme ruction permi ruction work w and code c outreach ocuments ment fee collec its payments d monitoring cations ch g and selection erview and scope of w k completion n n ocuments n and oversigh ent application its Updated: 8/ ompliance rev ction n work ht n /31/16 view Village Ho C KEY: Scofflaw & V Revie Constructio e Departments CNT omeowner ontractor : Task Lead Violations ew on Permits / Inspection V n Village Initial Hom Homeow Applicant Sc Home  Data collec  Field inspe  Constructio Co RainRea  Permits  Constructio Village of Oak Program Hom Construction V Gran Notificatio Progra  Post-Const Evaluation  Promotiona 6 e of Oak Park meowner Outreach CNT wner Outreach creening & Selection Assessment ction ction on scope of work ontractor dy Construction on Park RainRea m Process Flo meowner n Bidding & Selection Village nt Payment CNT on of Completion CNT am Evaluation truction Monitoring & al Communications n ady Pilot ow n Homeow Constru Assessm Homeo Reimburse Grant agr Updated: 8/ wner-Contractor ction Contract ent fee owner Grant ement Submittal reement /31/16 7 Updated: 8/ /31/16 2.3 P Deliverable Program De Design prog Educational Design infor Perform init Promote pro Document w Deliver onlin Application Design + dis Screen + enr Execute gran RainReady Collect data Conduct hom Solicit + sele Construction Document c Submit gran Issue grant p Pilot Progra Deliver case Deliver eval rogram Sche e and Task(s) esign gram and deliver l Outreach rmational materi tial homeowner o ogram through c work with profes ne photo essay n Screening and stribute program roll applicants nt participation a Home Assessme : Homeowner in me assessments + ection constructio n work completion of pro nt reimbursemen payment am Evaluation an e study(ies) luation report edule r workplan ials outreach ommunity event ssional photograp Participant Enro m application agreement ents and Constru terview + GIS + Deliver constru on bid oject nt form nd Recommenda t + outreach phy ollment uction Services uction scopes ations 8 Responsible Party CNT CNT Village CNT CNT CNT CNT CNT Homeowner CNT CNT Homeowner Homeowner CNT Homeowner Village CNT CNT 2 Aug Sept 2016 Oct Nov D Updated: 8/ 2 Dec Jan Feb /31/16 2017 Mar Apr 3.0 P 3.1 P No. Proc 1. Vill and obli com hom app 2. Rev for 3. Eva infr pho 4. Eva usin FIR 5. Eva infr 6. Prio solu dat 7. Prio gree 8. Obt web Ens 9. Not Vill Con asse 10. Cal asse que 11. Con iden mea 12. Ver 13. Dev to h con Project Deliv rocess Flow: cess Flow Step lage will perfo d confirm that igations, outs mpliance barri meowner refer plication assist view applicatio completeness aluate suitabil rastructure us otography, and aluate suitabil ng CNT Floo RM. aluate suitabil rastructure us oritize relative ution using ap a. oritize opport en infrastruct tain photo an bsite. Use PIN sure deed mat tify applicant lage to pay rei nfirm with Vi essment fee. ll applicant to essment and c estionnaire. nduct flood p ntify recomm asures. rify that assess velop and em homeowner. C nfirm intent to very Individual H orm initial hom t homeowner tanding code iers. Upon rec rral, contact a tance. on and grant s. ity of buildin ing applicatio d County Ass ity of site for od Solutions T ity of homeow ing applicatio e need of hom pplication info unities for co ure, using pro d PIN from C N to pull deed tches applican of program a imbursable as llage that app o confirm pref conduct pre-a revention fiel ended green i sor photo mat ail flood preve Call homeown o perform con Home meowner outr has no unpaid violations or ceiving interes applicant and agreement do ng for green on information sessor data. green infrastr Tool and FEM wner for green on information meowner for fl ormation and ordinated or c ogram data. County assess d from CCRD nt. pproval and d ssessment fee. plicant has pai ferred date of assessment d assessment, infrastructure tches building ention scope ner to discuss nstruction. Co 9 If reach d other sted provide N ocuments N n, aerial N ructure MA N n n. N looding census N clustered N or D. N direct to . id N field N , and N g. N of work and onfirm N True/A Next Next Next Next Next Next Next Next Next Next Next Next Next If False/B Document n methods. No Notify applic complete, an Incomplete e Send Waiting Send Waiting Send Waiting Send Waiting Send Waiting Contact appl with addition proof, send A email. If applicant d assessment fe Cancellation If applicant d send Project document re Village notifi Send Project building con (do not matc other assistan needed. Resolve discr ownership if If bid is not s notify applica complete, an Updated: 8/ number of atte otify Village. cant, encourag nd send Applic email. g List email. g List email. g List email. g List email. g List email. licant to resol nal proof. If in Application In declines to pa ee, send Proje n email and do declines assess Cancellation eason(s), and f ication. t Cancellation ditions are no ch application nce programs repancies and necessary. selected by de ant, encourag nd send Projec /31/16 empts and ge them to cation lve issue nsufficient neligible y ect ocument. sment, Letter, flag for n Letter if ot suitable n). Refer to , as d confirm eadline, ge them to ct No. Proc due 14. Hom con 15. Em hom con 16. Hom com doc gree 17. Sen dete Com 18. Con hom and 19. Enr inst cess Flow Step e date for hom meowner ema nformance wit mail grant reim meowner to di nstruction com meowner ema mplete. Condu cumentation. en infrastruct nd constructio ermination to mplete Letter nfirm grant re meowner to in d post-constru roll in monito tallation. meowner to se ails selected b th RainReady mbursement do iscuss. Confir mpletion date. ails notificatio uct final field Confirm pres ure measures on documenta o Village and s r to Homeown eimbursement nvite to partic uction monito oring program elect construct bid. Review bi scope of wor ocuments. Ca rm anticipated . on that constr visit to obtain sence of appro . ation and send Project ner. t with Village ipate in a case oring. m. Photograph 10 If tion bid. id for rk. N all d N ruction is n final oved N N . Call e study N E True/A Next Next Next Next Next End If False/B Incomplete e If applicant d send Project document re Village notifi Contact appl discrepancy. contractor sc with Village. Village scope determinatio If homeowne project comp date, contact new anticipa If applicant d send Project document re Village notifi Contact appl discrepancy. submit unapp reimburseme with Village. Village scope determinatio If approved c completed, s Cancellation reason(s). Email post-c packet. Updated: 8/ email. declines const Cancellation eason(s), and f ication. licant to resol If homeowne cope, flag for d Notify applic e eligibility on. er does not rep pletion by anti t applicant an ted completio declines const Cancellation eason(s), and f ication. licant to resol If homeowne proved measu ent, flag for di Notify applic e eligibility on. construction w end Project n Letter, and d onstruction re /31/16 truction, Letter, flag for lve er prefers discussion cant of port icipated nd confirm on date. truction, Letter, flag for lve er wishes to ures for iscussion cant of work is not document esource 3.2 A Intent To offer p and/or po services, a Requirem The Villag homeown received t to invest disconnec ability to including Village of The Villag potentially attend a C will forwa provide u participate CNT will program. communit non-sewer and they w All potent CNT will content ab CNT will questions homeown program w Process No. Pr 1. Up int ap  A O ap pa  If ev co Applicant Out program assis opulations lea and given the ments ge of Oak Par ners who may the Sewer Bac in flood miti cted downspo solicit, selec ownership an Code. ge will perfor y eligible ind CNT-hosted c ard contact in uninterested h e in CNT’s on perform outr During the ty. However, r backup base will all be eval tial applicants l present info bout residenti facilitate the about the p ner may be eli will be placed rocess Flow pon receiving terested home pplication assi Attempt to rea Outreach Attem pplicant to ca acket to the li f the applicant vent, and stat ompleting the treach stance to elig st likely to ap opportunity t rk will use the be eligible to ckup Protecti gation; 3) an ut(s), or conn t, and overse nd occupancy rm a scofflaw ividuals to no community m formation of homeowners w ngoing flood m reach to each pilot progra all individua ement floodin luated using t s will be invit ormation abo ial flooding pr enrollment p program requi igible to parti on a waiting Step a referral from eowner, conta stance. ch the potent mpts). Leave ll CNT. After isted address o t is reached by e that the app e application v gible homeow pply, are fully to improve the e Sewer Back o participate ion grant hav n existing sew nection waive ee a construc of a 1 – 4 un and code com otify them of meeting and as interested ho with an emai monitoring pr potential app am period, C ls who have a ng are eligible the same crite ted to a comm ut the RainR revention. CN rocess for eac irements, reb cipate in. All list for future m the Village act and provid tial applicant b a voicemail b r the first voic or email. Doc y phone, expl plication will b via telephone, 11 wners, and to y informed o eir residences up Protection in the RainR e demonstrat wer backup pr er; 5) ability t ction contract nit home, and mpliance revi f the program sk if they wou meowners to iled flood pre rogram. plicant encour CNT will no an existing se to apply to th eria. munity event Ready Pilot P NT will offer i ch selected ho bates, and oth potentially e e program serv of an de by email and briefly explaini cemail, send t cument each a lain the progr be emailed. St , and encoura ensure that e of available se s. n Grant Progr Ready pilot pr ted 1) concern rotection syst to complete re tor; and 7) g no unpaid Vi iew for each p m. The Villag uld like to be CNT for out evention infor raging them t ot perform w ewer backup p he program an hosted by C Program, and in-person app omeowner. CN her Village p ligible homeo vices. If True/A Next telephone, up ing the purpo the communit attempt in Sa ram services, i tate that CNT age the applica eligible perso ervices, encou ram grantee d rogram. Hom n about flood tem at the ho equired progr general eligib illage obligati potential app ge will invite contacted by treach. The V rmation and/ to apply for th wider outreac protection sy nd receive the NT in the Vi provide add plication assist NT will be a p programs or i owners not se If False/B Document n and methods p to three tim ose of the call ty event invita lesforce. invite them to T can provide ant to apply. D Updated: 8/ ns from all g uraged to app database to id meowners who ding; 2) willin ome; 4) prev ram documen bility requirem ons or violatio plicant, and co the homeown CNT. The V Village may w /or an invitati he RainReady ch to the ge stem and on- e same inform illage of Oak ditional educa tance at the ev point of conta incentives tha elected for the number of atte s. Notify Villa es (see SOP: and inviting t ation and app o the commun e assistance w Document th /31/16 groups ply for dentify o have ngness viously nts; 6) ments, ons of ontact ner to Village wish to ion to y pilot eneral -going mation, Park. ational vent. act for at the e pilot empts age. the lication nity with he call an  O  If C Resource  R  R  C  S 3.3 A Intent To ensure and receiv Requirem The follo through t eligible ap reviewing days of re Process No. Pr 2. Re    3. Ev inf ae    4. Ev us FI nd the applica Offer in-person f, after three o CNT Project M es RainReady com RainReady out CNT Salesforc alesforce trail Applicant Scr e that pilot pr ve positive imp ments owing thresh he program. pplicants than an applicant ceipt of a com rocess Flow eview applicat Update Sa Applicant m process. If applican from the V not eligible valuate suitab frastructure u rial photograp Identify ba Identify cu depth of flo Calculate p Perform pr valuate suitab ing CNT Flo IRM. ation email in n application outreach attem Manager will n mmunity work treach scripts ce database head eening rogram funds pact from gre hold requirem Eligibility do n can be ser t’s written app mplete applica Step tion for comp alesforce with must sign the nt applies with Village. If the V e to participat ility of buildi using applicati phy, and Cou asement, foun urrent flooding ooding. Ident percent imper reliminary sto ility of site for od Solutions n the client’s p assistance at t mpts and the c notify the Vill kshop present are delivered een infrastruct ments must b oes not assure rved with ava plication. App ation with all s leteness. applicant dat e grant and ma hout being refe Village identif te in the progr ing for green ion informatio unty Assessor ndation, down g concerns an tify existing flo rmeable area. ormwater calcu r green infrast Tool and FE 12 phone log in S the RainRead community ev lage and make tation templat to household ture improvem be met for e assistance, ailable funds. plication revi supporting do a and buildin aintenance ag ferred by the V fies outstandin ram. on, data. nspout and lan nd issues, inclu ood preventio Calculate tot ulations. tructure MA Salesforce. dy Pilot Progra vent, there is e a cancellatio te ds which are s ments. an applican since it is ex . The followi iew should be ocumentation If True/A Next ng data. greement prio Village, reque ng complianc Next ndscaping con uding date of on improveme tal square feet Next am communi no response f on determinat suitable for th nt to be elig xpected that t ing process w e completed n. If False/B Notify applic to complete, Incomplete e or to beginning est a scofflaw a ce or other iss Send Waiting nditions. f last flooding, ents installed t and total per Send Waiting Updated: 8/ ty event. from the clien tion. he program se gible for assis there will be will be used within 10 bu cant, encourag and send App email. g the screenin and complian ues, the appli g List email. , flooding typ by homeowne rmeable squa g List email. /31/16 nt, the ervices stance more when usiness ge them plication ng nce review icant is e, and er. re feet. No. Pr   5. Ev inf  6. Pr so da   7. Pr inf  8. Ob we En  9. No to Co ass Resource          rocess Flow Conduct fl Map prope Hazard Ar neighborin to homeow valuate suitab frastructure u Identify cu rioritize relativ lution using a ata. Identify ba Identify ag rioritize oppor frastructure. Perform he btain photo an ebsite. Use P nsure deed ma See the Co should be i shot and sa deed may n acceptable otify applican Village to pay onfirm with V sessment fee. es Cook Cou Cook Cou FEMA FIR US EPA E CMAP Co US Census US Census RainReady ESRI, Gett Step low path analy erty using FEM rea or experien ng right of way wners who are ility of homeo using applicati urrent landsca ve need of hom application inf asement occup ggregated soci rtunities for co eat map analy nd PIN from IN to pull dee atches applica ook County R in applicant’s ave to applica not yet be rec . Complicated nt of program y reimbursabl Village that ap nty Assessor nty Recorder RM EJScreen ommunity Da s Bureau Ame s Bureau Ame y Flood Soluti ting to Know A ysis mapping MA FIRM se ncing severe a y are not suita e mapped with owner for gree ion informatio aping/green in meowner for f formation and pancy and ho oeconomic da oordinated gr ysis of all prog County asses ed from CCR ant. Recorder’s Off name, or app ant’s file. The corded. Marri d situations m approval and le assessment plicant has pa ta Snapshot – erican Fact Fi erican Housin ions Tool ArcGIS 13 with CNT Fl earch. Save PD and chronic ov able for the pr hin a SFHA. en on. nfrastructure c flooding d census meowner esti ata for the cen reen gram applicati ssor RD. fice FAQ on c plicant to prov home may ha age (for a surv may require th direct fee. aid – Oak Park inder ng Survey If True/A lood Solution DF to project verland flood rogram. Send Next conditions, ma Next imated flood d nsus tract and Next ions to identif Next checking a dee vide proof of ave been rece rviving spouse he homeowner Next If False/B ns Tool. t file. Properti ding from a wa d flood insuran Send Waiting aintenance pr Send Waiting damage. d compare to Send Waiting fy clusters of Contact appl with addition proof, send A email. ed. Warrant D beneficiary if ived as an inh e) or probate d r to get a deed If applicant d assessment fe Cancellation End. Updated: 8/ ies in a Specia ater body or nce informatio g List email. ractices, and a g List email. community m g List email. applicants. licant to resol nal proof. If in Application In Deed or Deed f in trust. Take heritance, and documents m d correctly rec declines to pay ee, send Proje email and do /31/16 al Flood on packet attitudes. median. lve issue nsufficient neligible d in Trust e a screen d a new may be corded. y ect ocument. 3.4 H Intent To determ participati Requirem The Rain prevention suitable f homeown Process No. Pr 10. Ca ass qu     11. Co ide inf    12. Ve  Resource       ome Assess mine cost-effe ing property. ments Ready team m n measures. B for obtaining ner for use in o rocess Flow St all applicant t sessment and uestionnaire. Contact th Site visit m Complete concerning Explain ho Document onduct flood p entify recomm frastructure m Document site sketch, As needed infiltration Review gre erify that asses RainReady es RainReady RainReady RainReady ICLR, Han ASHI, Hom Soil Chara ment ctive green in must perform Based on the and compar obtaining con tep o confirm pre conduct pre- he applicant w must occur wh pre-assessmen g flooding hist ome assessmen t in Salesforce prevention fie mended prepa measures. t the assessme , and complet and appropri n testing and a een infrastruct ssor photo ma y assessor to c y data collecti y SOP – Gree y homeowner ndbook for Red me Inspection H acterization La nfrastructure m m a home asse field assessm ing construct nstruction bids eferred date o -assessment within seven bu hen the proper nt questionna tory and conc nt process and e. eld assessmen are preventativ ent, scope of w te the RRH fi iate, evaluate a simple level ture and flood atches buildin confirm during on sheets and n Infrastructu educational m ducing Baseme Handbook aboratory, De 14 measures to re essment to id ment, the Rain tion bids. CN s. If f field Ne usiness days o rty exterior is aire during a p cerns, and prio d requiremen nt, and ve green Ne work, and oth eld data colle the property survey. d prevention e ng. Ne g inspection. d field tools ch ure Feasibility materials ent Flooding escribing and D educe future f dentify approp nReady assess NT must sub True/A If ext If Pr do V of application clearly visible phone call. Co orities for pro nts. ext Se bu (d ot her field data. ection form. for green infr educational m ext R ow hecklist y Assessment Documenting S flooding risk a priate green i sor must crea bmit the scop f False/B f applicant dec roject Cancel ocument reas illage notifica n approval to s e, e.g., not co onfirm detaile ogram particip end Project C uilding condit do not match ther assistance Take photos rastructure sui materials with Resolve discrep wnership if ne Soil Conditions Updated: 8/ at each infrastructure ate a scope of pe of work t clines assessm lation Letter, on(s), and fla ation. schedule a site overed in snow ed information pation. Cancellation L tions are not s application). e programs, a and notes, pr itability, by co the homeown pancies and co ecessary. /31/16 flood f work to the ment, send ag for e visit. w. n Letter if suitable Refer to as needed. repare a onducting ner. onfirm 3.5 S Intent To ensure RainRead enough in against th Requirem The RainR work. The homeown Ta Process No. Pr 13. De wo an Co co Th als       Fo cri    cope of Work e that scopes dy Home, inc nformation to e agreement. ments Ready Home e scope will b ner will have th able A. Eligible  Rain g  Biosw  Re-gra  Perme  Cistern  Dry w  Other and th rocess Flow S evelop and em ork to homeow nd confirm int onfirm due da nstruction bid he RainReady so SOP – Gree Homeown Land lengt Land slope Soil draina Sufficient o Size, locati or each scope iteria: Is impleme water intru one or both The item i skilled pers do. Includ The item a product or k s of work dev clude only ite o be able to s assessor will be reviewed to he option to r e Flood Mitigati garden ale ading tied to f eable pavemen n well green infrastr he Village of O Step mail flood prev wner. Call ho tent to perform ate for homeo d. y assessor shou en Infrastruct er maintenan th available to e, elevation, a age (bioswale, overflow area ion and condi item, the Rain enting a flood usion into the h of these cat ncludes inform son unfamilia es standard p avoids referen r approach tha veloped for h ems of a nece successfully b develop a sco o ensure that reject any scop ion Measures flood mitigatio nt ructure measu Oak Park vention scope meowner to d m constructio owner to selec uld consider t ture Feasibilit nce practices ( o obtain storm and general to rain garden, , to avoid disc ition of discon nReady proje d mitigation m home. There egories. mation that d ar with the pro lanting lists, s nce to particul at meets the n 15 home flood m essary and re bid, and provi ope of work b it meets prog pe items. on ures, as appro If T e of discuss on. t Nex the following f ty Assessment rain garden, b mwater retenti pography permeable pa charge into ne nnected down ct manager w measure to 1) i e exists in the defines the loc oject site woul site sketch, an lar brands or s need. If a part mitigation pro easonable exp ide sufficient based upon th gram requirem oved by CNT True/A I xt I n c I factors when t. bioswale, perm ion time (bios avement) eighboring pr nspouts will confirm th infiltrate storm project file do cation and wo ld be able to d nd/or renderin service marks ticular brand o ojects meet th pense, provid detail to eva he site assessm ments for eligi If False/B If bid is not se notify applican complete, and Incomplete em developing th meable pavem swale) operties (dry hat the item m mwater onsite ocumentation ork to be perfo determine fro ng, as appropr s, allowing for or propriety s Updated: 8/ he requiremen de contractors aluate perform ment for mitig ible measures elected by dea nt, encourage d send Project mail. he scope of wo ment) well) meets the follow e, and 2) redu n for how the ormed, such th om the item w riate. r purchase of a service is refer /31/16 nts of s with mance gation s. The adline, e them to t ork. See wing uce risk of item fits hat a what to any renced, No. Pr Fo ele   Sh ass for Th an an Th wil Resource    rocess Flow S there must alternative or the final sco ements are inc Requireme labor if app be warrant appropriat Requireme hould the revie sessor for revi r submittal to he RainReady d scope of wo d evaluation. he RainReady ll answer any es Scope of w Scope revi Homeown Step t be a good ra s being availa ope of work in cluded: ents for warra plicable. Insta tied for at leas e for mitigatio ent for compli ewer identify m sions or addit the homeown y Assessor will ork into an int y Assessor will questions con work template ew checklist er referral and tionale for wh able). n its entirety, t nty informati alled products st 12 months. on measures. iance with all missing eleme tions. If the sc ner. l compile the ternal summa l present the s ncerning the s d resource list 16 If T hy an alternati the reviewer s on, delivered s should carry Additional w the Village gr ents or other c cope passes re findings of th ary memo and scope of work scope and pro t True/A I ive would be should confirm in writing to y their manufa warranty langu rant terms. concerns, the eview, the sco he pre-assessm d database for k to the homeo ovide educatio If False/B not acceptabl m the approp the homeown acturer’s warr uage or waiver e scope will be ope reviewer w ment interview r the purpose o owner for acc onal material, Updated: 8/ le (such as no riate boilerpla ner, for equipm ranty, and lab rs are include e returned to t will prepare th w, home assess of program m ceptance. The as needed. /31/16 o ate ment and or should ed as the site he project sment, monitoring e Assessor 3.6 P Intent To verify opportuni Requirem Each proj completed disputes o Process No. P 14. H co 15. E h co 16. H ap is d gr    roject Closeo y the comple ity to participa ments ject will recei d, and to doc or claims. Process Flow Homeowner em onformance w Email grant rei omeowner to onstruction co Homeowner co pplication. Vi s complete. C documentation reen infrastru Upon notif visit with th The RainR Scope of W were obtain Should the assessor wi contractor photograph another fin out etion of gran ate in post-pr ive a final sit cument final c w Step mails selected with RainRead imbursement discuss. Con ompletion dat ompletes gran illage notifies onduct final f n. Confirm pr ucture measur fication that a he homeowne Ready assessor Work. The Ra ned and any p e final site visi ill inform the may submit a h will be inclu nal site visit w nt-funded co rogram monito te visit from conditions. C d bid. Review dy scope of w documents. C nfirm anticipat te. nt reimbursem CNT that co field visit to ob resence of app res. all work has b er. r will take dat inReady asses permit inspec it determine t homeowner o a photograph uded in the pr ill be schedul 17 nstruction pr oring and eva CNT to verif NT will not bid for work. Call ted ment nstruction btain final proved een complete ted final comp ssor will also v tions were co hat the appro of the conditio of the comple roject file. If th ed. rojects, and aluation. fy that the ap certify work, If True/A Next Next Next ed, the RainRe pletion photos verify with th mpleted satis oved work was ons. 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Multiple Benefi nizing Its Econ , Upgrade You ng Stormwater /31/16 with d incidents ter ts, per home ed by nts tied to es and n post- on -pilot uction of the flood e data. sident of the orated its nomic, ur r RainReady Home Assessment Report 1 Overview The goals of the RainReady program are to: • Reduce the risk of drainage problems by directing rain away from homes • Reduce the burden on the sewer system by capturing rain where it falls • Provide health and environmental benefits through nature-based solutions Your RainReady assessment included: • An interview with you about your flooding history and goals for participating in the program; • A review of floodplain and other maps; • Visual observation of your home’s landscape and building exterior; and • Visual observation of the adjacent properties and rights-of-way. Based on our assessment, we recommend the following grant-eligible landscaping improvements to manage rain at your home. • Remove existing impermeable surfaces and install permeable surfaces This report also includes other non-grant eligible recommendations that you may wish to consider. Understanding Your Flood Risk Homes in our region are commonly affected by four types of flooding. The causes and solutions for flooding depend on the flooding type. Some flooding issues can be improved with smart landscaping that manages rain, looks beautiful, and increases property values. Other types of flooding can be addressed through plumbing, masonry, paving, gutter system or other improvements. You might have to use multiple solutions to manage your flooding concerns. Common Flooding Issues: • Sewage backup comes up from overwhelmed sewer systems into floor drains, sinks, tubs, and toilets in your basement; • Seepage of stormwater or groundwater flows through cracks in your building foundation; • Overland flooding causes yard ponding, or flows in through openings in windows and doors; and • Overbank flooding occurs from the overflow of a river, ditch or other water body. Homeowner Address Assessment RainReady Assessment Report: Your RainReady Home Assessment Results Your Neighborhood Soil Conditions: According to the Natural Resource Conservation Service (NRCS) Soil Survey, soils in your area are typically silty clay loam with a high water table, and moderately well drained. Moderately well drained soils can be amended to improve the absorptive capacity of bio infiltration practices such as rain gardens. Neighborhood Flooding: You reported that your neighbors experience flooding. Floodplains: Your home is in FEMA Flood Zone X. Zone X is an area of minimal risk for overbank flooding. Your Home Flooding History: You currently experience basement seepage. You have never experienced overbank flooding or a FEMA Flood Declaration for your home. Home Maintenance and Flood Damage: To manage water at your home you: • Installed a rain barrel and diverter Landscaping Goals: Your goals are to identify improvements to reduce the risk seepage in the basement, prevent icing and tripping hazards. You would also like to adopt more sustainable stormwater practices and beautify your home. You are interested in converting impermeable surfaces to permeable surfaces. Building Conditions: • The downspout on the west side of the home is connected to the sewer system. • The downspout at the northwest corner of the home discharges at the foundation and onto the concrete walkway. • The joint seal on the north side of the home is deteriorated. • The downspout at the northeast corner is connected to the sewer system. • The downspout at the east side of the home is disconnected and extended. It discharges onto the patio. • The downspout at the southeast corner is disconnected and discharges into a planter. The extension is not properly connected to the downspout. • The clay standpipe at the southeast corner is not properly capped. • Two downspouts from the garage are connected to the sewer system. • The backyard has positive grading, meaning stormwater drains away from the home but it has poor infiltration. RainReady Assessment Report: Landscape and Building Exterior Observations The downspout on the west side of the home is connected to the municipal sewer system. Connected downspouts send water into the sewer system very quickly during storms. If the sewer becomes overwhelmed during a storm, sewage can back up into homes and streets. Connected downspouts can also be cracked or collapsed below ground, where you can’t see the damage. If rain enters a damaged downspout, the water can seep through foundation cracks, and damage your foundation wall. The downspout at the northwest corner of the home discharges near your foundation and onto an impermeable surface. This allows rain to pond next to the foundation, which can cause water damage and seepage. This can cause excess runoff and icing, a safety hazard. The joint seal on the north side of the home between the foundation and the walkway is deteriorated and split open. Rain can seep through cracks in the seal, damaging the foundation. RainReady Assessment Report: 4 The downspouts at the northeast corner of the home is connected to the municipal sewer system. Connected downspouts send water into the sewer system very quickly. If the sewer becomes overwhelmed during a storm, sewage can back up into homes and streets. Connected downspouts can also be cracked or collapsed below ground, where you can’t see the damage. If rain enters a damaged downspout, the water can seep through foundation cracks, and damage your foundation wall. The downspout at the east side of the home is discharging onto an impermeable surface. This can cause excess runoff and an icing hazard. The downspout at the southeast corner is disconnected from the sewer. The extension is not properly connected to the downspout. This can allow rain to pond next to the foundation, causing water damage and seepage. The clay standpipe at south east corner is not appropriately capped. This can allow rain and debris to enter the home drainage system, and seep through the foundation. RainReady Assessment Report: 5 The garage downspouts are connected to the municipal sewer system. Connected downspouts send water into the sewer system very quickly. If the sewer becomes overwhelmed during a storm, sewage can back up into homes and streets. Connected downspouts can also be cracked or collapsed below ground, where you can’t see the damage. If rain enters a damaged downspout, the water can seep through foundation cracks, and damage your foundation wall. The garage downspouts are connected to the municipal sewer system. Connected downspouts send water into the sewer system very quickly. If the sewer becomes overwhelmed during a storm, sewage can back up into homes and streets. Connected downspouts can also be cracked or collapsed below ground, where you can’t see the damage. If rain enters a damaged downspout, the water can seep through foundation cracks, and damage your foundation wall. RainReady Assessment Report: 6 Recommendations to Reduce Your Flood Risk These recommendations are expected to shorten the length of time that standing water remains in the yard but may not eliminate all ponding or seepage after heavy rains. See the attached Scope of Work for additional details about the recommended improvements. You can use the Scope of Work to request quotes from contractors. In addition to the grant-eligible improvements recommended above, we recommend the following measures to help manage rain at your home. • Disconnect and extend downspouts. Four downspouts are connected to the municipal sewer system. The downspout can be extended to the yard, allowing rain to sink into the soil instead of going to the sewer. Disconnecting downspouts and sump discharge lines is required to receive a RainReady grant. • Clean, inspect and repair the gutters and downspouts seasonally. Rain and snow melt can spill over clogged gutters onto the building walls, causing water damage. The downspout at the southeast corner is not properly connected to the extension. Regular inspection and repairs can also prevent water from ponding next to your home. • Rod and televise your home sewer line annually or as needed. Homes are connected to the municipal sewer system through a home sewer pipe ("lateral line"). The sewer pipe may become clogged by fats, oils or grease; leaves or litter; or tree roots. It can also crack or collapse over time. This maintenance task should be performed every year or two. • Inspect and maintain your foundation annually or as needed. A regular maintenance schedule, including inspecting for cracks, tuckpointing and crack sealing, may help prevent seepage. However, foundations are typically made of stone, brick or concrete. These materials are designed to "breathe" and allow moisture to move in and out. In some cases, it might not be possible to have an entirely dry basement. To reduce the risk of expensive cosmetic repairs, consider leaving your basement unfinished. If you decide to finish your basement, be sure to use Grant-Eligible Landscaping Improvements Purpose Convert Impermeable Surfaces to Permeable Surfaces Impermeable surfaces, like concrete and asphalt, send runoff across your property and into the sewer system. Converting concrete or asphalt to permeable treatments allows rain to filter into the ground. Permeable options include vegetation, open grass pavers, interlocking permeable pavers, and permeable concrete. The brick patio in the backyard appears to be laid over concrete. This brick area is about 575 square feet. Reduce risk of yard ponding and seepage Capture overland runoff RainReady Assessment Report: 7 moisture-resistant construction materials and building practices. Damage from seepage is not typically covered by home insurance, sewer backup riders, or NFIP insurance. • Inspect and correct the grading around the foundation annually or as needed. Concrete or grassy areas sloped down towards the home are called "negative drainage. " Negative drainage moves water towards the building foundation, where it can cause seepage and water damage. “Positive drainage” moves water away from the building. All concrete walkways should be sloped away from the building. The top of foundation should be a minimum of six inches aboveground. • Inspect and replace foundation joint sealant annually or as needed. A polyurethane-based sealant should be applied between concrete walkways and the building and should be replaced when it becomes weathered and cracked. • Work with your neighbors on stormwater management. Neighbors can work together to manage stormwater and lower flooding risks. Your neighbors may be interested in collectively hiring a landscaper to perform sustainable landscaping, which can lower costs. • Protect the exterior basement entrance. Keep the exterior stairwell drain clear of debris, especially when rain is predicted. You can also cover exterior drains with a “beehive-style” raised plastic cover, to keep debris out. Other options include covering the stairwell with an awning; be sure the awning pitches away from the building so rain runs off into the yard. You might also consider repouring the stairs and adding a concrete lip to prevent water from flowing overland into the stairwell. RainReady Assessment Report: 8 Your Next Steps Disclaimer Center for Neighborhood Technology (CNT) and the RainReady Team has applied prevailing industry standards and reasonable judgment and effort while preparing this assessment. Any recommendations made by CNT and the RainReady Team as a result of the assessment, if implemented by Participant, should not be construed as an assurance or warranty against flooding, performance or cost-effectiveness of any equipment, product, system, facility, procedure, or policy discussed or recommended by CNT. The RainReady Home Participant acknowledges that any changes in flood risk or occurrence of flooding that may be experienced by Participant will be affected by weather patterns, occupant behavior, maintenance activities and additional factors. No assessment can wholly eliminate uncertainty or risk regarding the potential for flooding at a property. •Review your RainReady report. We will contact you to discuss any questions you may have about the report. We can discuss any changes you would like to make to your construction scope, and confirm your interest in going forward with the work. If you would like to change the proposed work, please notify RainReady to confirm grant eligibility. •Select your contractor. You can use the attached Scope of Work to request quotes and select a contractor. You can request a Certificate of Insurance from your contractor, and ask for examples of other smart landscaping projects that they have done. Forward your preferred landscaper bid to RainReady within one month of receiving this report. •Complete construction. Work must be completed by Spring 2021. Please notify RainReady when work is complete. RainReady will schedule a time to visit your home to document the work. •Receive your grant! Once work is complete, you can request your grant through the Village's Request for Reimbursement Form. The grant will be 50% of eligible work, up to $1,300, in addition to your $200 deposit. Submit your grant reimbursement request by May 31, 2021. http://www.oak-park.us/village-services/development-services/welcome-villageview RainReady Assessment Report: 9 Contractor Bid Sheet Address: Project: RainReady Oak Park Depave a portion of the existing concrete/brick patio Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Disconnect the northeast downspout from the municipal system and bury/extend it to the proposed depaved area in the backyard Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Bury and extend the downspout at the east corner of the home to the proposed depaved area in the backyard Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Bury and extend the northwest downspout to the front yard Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Disconnect the west downspout from the municipal system RainReady Assessment Report: 10 Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Disconnect the downspouts on the garage from the municipal system Firm Fixed Fee $ (Dollars) Schedule (Days) Start Date (MM/DD/YY) Finish Date (MM/DD/YY) Attachments: • Warranty terms • Contractor registration / license • Proposed plant / product list • Other terms and conditions RainReady Assessment Report: 11 Construction Scope of Work Address: Project: RainReady Oak Park GENERAL NOTES: • Contractor is responsible for complying with local, State, and federal Building Codes, Ordinances, and Laws, including any required permits and inspections. • The attached rendering provides general locations of proposed work. Contractor to verify measurements in field. • See attached standard detail(s) specifying construction requirements. Site-specific means, methods, and materials should be determined by the contractor and homeowner prior to the start of construction. • The work must not cause adverse drainage impacts to the site or neighboring properties. • Any unused material must be properly removed and disposed. • Prior to any digging of dry wells, J.U.L.I. E. should be called. • All plant materials must be true to the specified botanic name and shall be the straight species; do not use cultivars, nativars, or varieties. All plant materials shall be supplied in #1 containers, quarts, small containers or plugs, but not bare root. All plant materials shall be thoroughly rooted within the container in which they are grown so that the root mass holds the soil in place when the plant is removed from the container. Plants shall not be overly rootbound. All plant materials must exhibit healthy, vigorous growth at the time of planting. If mulch is used, mulch must be double- or triple-processed shredded hardwood bark. Mulch must be free of foreign materials, weed seeds, mold, pesticides, insects and plant pathogens. wood chips. Mulch must be naturally dark brown in color; mulch must not be artificially colored. • Conduct a soil infiltration test prior to installation. If the infiltration rate is less than one inch per hour, the contractor must amend the soil to improve infiltration to at least 1 inch per hour. Contractor must document the soil infiltration rate on the Grant Reimbursement Forms. • To obtain the grant, the contractor must complete and submit the grant reimbursement forms to the homeowner. The homeowner must provide the completed forms to the Village and RainReady. https://www.cnt.org/sites/default/files/pdf/02%20Wilmette_RainReady_GrantReimbursementForms_v1.1_0.pdf RainReady Assessment Report: 12 Task 1: Depave a portion of the existing concrete/brick patio See attached rendering for recommended location. Verify measurements in field. See attached details for construction requirements. • The concrete/brick patio in the backyard covers approximately 625 square feet. This area does not allow for infiltration of rain runoff. By depaving this area and replacing it with green space, topsoil with a depth of 2” could accommodate approximately 700 gallons of runoff. • Remove and properly dispose of 625 square feet of brick and concrete and all base material. The excavation will generate topsoil, which can be reused to properly grade the backyard. Finish depaved area with Bluegrass sod. Task 2: Disconnect the northeast downspout from the municipal system, bury and extend it to the proposed depaved area in the backyard See attached rendering for recommended location. Verify measurements in field. See attached details for construction requirements. • The downspout at the northeast corner of the house is currently connected to the municipal system. This downspout services about 390 square feet of roof, which discharges about 240 gallons during a 1” rain event. • Disconnect the existing downspout from the municipal system. Cut or disconnect the existing downspout from the clay pipe at the ground level. Cap or plug clay pipe. • Install 25 linear feet of buried four-inch PVC pipe with downspout adapter at the downspout and a slotted grate at the outlet. Task 3: Bury and extend the downspout at the east corner of the home to the proposed depaved area in the backyard See attached rendering for recommended location. Verify measurements in field. See attached details for construction requirements. • The downspout at the east side of the house is currently discharging onto the brick patio, with overflows potentially causing basement seepage. This downspout services the small roof at the east side of the house, which is around 995 square feet. During a 1” rain event, this downspout discharges about 60 gallons of runoff. • Install 25 linear feet of buried 4” PVC pipe with downspout adapter at the downspout and a slotted grate at the outlet, discharging at the northeast corner of the backyard. Task 4: Bury and extend the northwest downspout to the front yard See attached rendering for recommended location. Verify measurements in field. See attached details for construction requirements. • The downspout at the northwest corner of the house is currently discharging onto the concrete RainReady Assessment Report: 13 walkway, posing a tripping and icing hazard. This downspout services the small roof over the west side porch, which is around 135 square feet. During a 1” rain event, this downspout discharges about 85 gallons of runoff. • Install 10 linear feet of buried four-inch PE pipe with downspout adapter at the downspout and a slotted grate at the outlet, discharging into the front yard. Task 5: Disconnect the west downspout from the municipal system See attached rendering for recommended location. Verify measurements in field. See attached details for construction requirements. • The west side downspout services the small roof over the front porch, which is around 140 square feet. This downspout plus the downspout at the northwest corner of the house service this roof, which is around 140 square feet. Therefore, during a 1” rain event, this downspout discharges about 45 gallons of stormwater runoff. • If this downspout is found to be connected to the municipal system, disconnect the existing downspout. Cut or disconnect the existing downspout from the clay pipe at the ground level. Cap or plug clay pipe. • Install 20 linear feet of buried 4” PVC pipe with downspout adapter at the downspout and a slotted grate at the outlet, discharging into the front yard. Task 6: Disconnect the downspouts on the garage from the municipal system Note for CNT and Village: its not common to see downspouts on a detached garage connected to the sewer system. This is a new recommendation and wanted to flag. • The garage roof measures approximately 420 square feet. This generates about 260 gallons of runoff during a 1” rainfall event. • Currently the downspouts are connected to the sewer system at the northwest and southwest corners of the garage. Downspouts should be disconnected from the municipal system. • Cut or disconnect the existing downspout from the clay pipe at the ground level. Cap or plug clay pipe. • Remove the existing downspouts and install 4-inch downspouts to the southeast and northeast corners to discharge to the alley.