Filemaker Licensing and Services for Courts

Department Office/Division/Program: Maine Judicial Branch - OIT Department Contract Administrator or Grant Coordinator: David Plourde (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 15,840.00 Advantage CT / RQS #: 20231206*0838 CONTRACT Proposed Start Date: 3/31/2023 Proposed End Date: 3/31/2024 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Moore & Moore Enterprises INC. 14 Birchmere Ln, Harpswell ME 04079 Brief Description of Goods/Services/Grant: Filemaker Licensing and services for Courts PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J.

Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: D6B8F65B-FBE6-4730-BB61-E06AB1059F10DocuSign Envelope ID: 598AB207-A24E-4161-A95E-990A401F2FA2 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES e) Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 4/4/2023 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Moore & Moore coding and upkeep for the systems utilized by the MJB in Filemaker (JIST) in the criminal justice department. The coding needs to be updated whenever significant changes are made to any aspect of our jury system (ie. Mileage costs updated) 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Moore & Moore helped with the initial installation of the software and completed the design and coding for our specific use of Filemaker ie. JIST. Pre-existing knowledge of the system make them significantly cheaper for the short term. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Costs needed to get another programmer up to speed on our specific use and needs related to the Filemaker system are significantly higher then re-utilization of the initial vendor. Expectations regarding the eventual move away from Filemaker make further investment undesirable. 4. Describe the plan for future competition for the goods or services. The filemaker software is being phased out with the implementation of Odyssey. There is no firm deadline as to when this software will be replaced as the Odyssey implementation has more pressing priorities. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Date: DocuSign Envelope ID: D6B8F65B-FBE6-4730-BB61-E06AB1059F10 Connor Smith 3/21/2024 DocuSign Envelope ID: 598AB207-A24E-4161-A95E-990A401F2FA2 DocuSigned by: Connor Smtth 755FO66F9C634D0... Procurement Justification Form (PJF) REV 4/4/2023 Page 3 of 3 Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: D6B8F65B-FBE6-4730-BB61-E06AB1059F10DocuSign Envelope ID: 598AB207-A24E-4161-A95E-990A401F2FA2 Joseph Zrioka Director of IT Procurement 3/25/2024 DocuSigned by: E Noseple Arriola EA813178102243C... 2024-03-25T10:45:06-0700 Digitally verifiable PDF exported from www.docusign.com