Bid #FMD1215220905 - GCE Furniture for Private Office Suite

Bid #FMD1215220905 - GCE Furniture for Private Office Suite Bid contact: Please log in to view Bid contact information Issuing agency: Broward County Board of County Commissioners, FL See other Bids by this agency Bid Comments: SCOPE: This project is for the purchase, delivery, assembly and installation of furniture for a Private Office Suite in accordance with the Specifications and Requirements. Vendors are invited to respond for a fixed contract to provide furniture for one (1) private office, two (2) conference room tables and eighteen (18) chairs, and nesting guest seats for six (6). Verification of the existing conditions and assessment of the space is the responsibility of the vendor. Access to this suite is limited. Therefore all installations for this scope of work must take place afterhours; after 4pm on week days or on weekends. All access to the building MUST be scheduled and coordinated through the Project Manager in advance. FMD NOTE: Attendance at the pre-bid conference

is Optional. This information session presents an opportunity for vendors to clarify any concerns regarding the solicitation requirements. Vendors to meet in GCE Ground Floor Main Lobby prior to proceeding to the Office Suite. Due to the importance of all Vendors to having a clear understanding of the specifications and requirements of this solicitation, the Vendor is cautioned that although the Pre-Bid conference is Optional no modification or changes will be allowed because of the failure of the Vendor(s) to attend the conference. Submission of a Bid will be construed that the bidder is acquainted with the work to be performed. REQUEST FOR APPROVED EQUALS: Vendors may submit for Broward County’s consideration, a request to approve an equal product for a product/specification of this solicitation. The Request for Approved Equals form must be submitted to Cindy Bustamante (by email cbustamante@broward.org) no later than (Friday, January 20, 2023 at 2pm). Late or incomplete requests will not be considered. The County’s response to Requests for Approved Equals will be issued by Addendum. Please refer to the Request for Approved Equals form and submit as instructed. NOTE: Approved Equals are to provide the specific product Brochure indicating the Product Name, Number, Dimensions and Finishes of the product substitution. Literature should be clearly marked as to each item number. The approved Request for Approved Equals form should be submitted with the solicitation response. If not submitted with the solicitation response, it MUST be submitted within three (3) business days of the County’s written request. Failure on the part of the Vendor to timely submit the form and the requested literature and/or documentation, may result in the Vendor being deemed non-responsive. BASIS OF AWARD: Award of this Contract will be made to the lowest responsive, responsible Bidder submitting a complete bid package consisting of all items listed in the Required Documentation section and total bid price (sum of all items). Vendor MUST bid all line items to be considered responsive. A Vendor desiring to offer “No Charge” on an item Must indicate so by placing a $0.00 in the offer filed and “No Charge” in the “Notes for Buyer” section; otherwise, the item will be construed as incomplete and may be rejected. The County reserves the right to award in the best interest of the County. Vendor shall provide the following services: 1. Vendor is to be a locally certified Manufacturer’s Dealer and Installer to ensure product warranty is maintained. 2. All furniture proposed must be available on the State of Florida Contract - Furniture 56120000-19-ACS for pricing. a. Comparison information between the list prices and the discounted State of Florida Contract price must be clearly indicated on the pricing proposal.. b. Occasionally items not offered on the State of Florida Contract may be part of the bid. In that case, trade discounts vs. list price shall be clearly indicated . 3. Items on this advertisement that are not offered through State of Florida Contract are offered through the National Cooperative Purchasing Alliance (NCPA) and GSA. Discount pricing should be reflected. 4. A formal on-site kick-off meeting shall be scheduled by the Project Manager upon receipt of a Purchase Order. At this meeting, Vendor shall present all finish and color selections for review and approval by the owner Agency prior to order being placed. 5.Vendor is responsible for verifying the accuracy, applicability and all product quantities needed to fully complete the installation as per the Proposed Furniture Plan (Attachment A). All Vendors shall review the order and notify the Project Manager no less than three (3) business days (72hours) PRIOR to delivery/installation the Order of the following: a. Vendor has verified the space dimensions of Proposed Furniture Plan (Attachment A) b. Product received has been verified to be the accurate item ordered c. Product received has been inspected to have the item specifications ordered according to Proposed Furniture Plan (Attachment A) d. Inspect the product(s) is/are not damaged and able to be installed 6. Assemble furniture based on the Proposed Furniture Plan (Attachment A). Any deviation from the Proposed Furniture Plan (Attachment A) should be highlighted in the bid submission. 7. All pedestal files, file cabinets and storage cabinets are to include locks keyed to match within individual workstations. Vendor will provide owner with one (1) key per lock. 8. Upon completion of the installation and at the time of occupancy, Vendor shall provide on-site training on the proper use and operation of all new equipment. Training shall be inclusive in the price offered, at no additional charge to the County. An on-site training date and time is to be coordinated with the Project Manager upon completion of the project. 9. Provide any or all product literature from manufacturer, i.e., information packets, assembly instructions, operation, and maintenance manuals, etc., to the Project Manager upon completion of the project for distribution as needed. REQUIRED DOCUMENTATION: All Vendors are to submit a complete bid packet consisting of all items as listed in this section including the Approved Equals forms. NO prior documentation or specifications previously submitted to the County for review or approval shall be applied to this bid. In order to comply with submittal of a complete Bid package, all documentation must be re-submitted Vendor should submit the following documentation at the time of Bid due date. If not submitted with the Bid response, it MUST be submitted within three (3) business days of the County’s written request. Failure to timely submit the documentation may result in Vendor being deemed non-responsive. 1. Quote from Manufacturer for all products listed in the Bid advertisement. 2. Product Brochure indicating the Product Name, Number, Dimensions and Finishes for all furniture including Approved Equal. 3. Plan layout that illustrates the Vendor’s proposed furniture products as installed (see Attachment A). 3D image of proposed installation is not required but is recommended. A DWG file is included in the Bid packet for Vendors to create their own layout to submit with Bid for furniture and space verification. a. Show locations of electrical devices, horizontal and vertical wire management and grommets. b. For furniture supporting equipment, show required equipment service clearances, locations of power and data outlets, and conditions requiring furniture accessories. c. Indicate anchorage type and location for all wall mounted/gypsum wallboard supported product. 4. Product specification sheet that clearly identifies the minimum product requirements are met as per the Basis or Design (Attachment B), including all Environmental documentation and Certificates with the submittal. 5. Specific finish selection information is met as per the Basis of Design or Approved Equal. 6. Vendor shall certify that they can meet the Project Schedule for all shipments, delivery dates, and times. 7. To Be Submitted As Requested: Letter guaranteeing non-obsolescence of proposed product. The letter shall clearly state that all future product upgrades and enhancements shall be completely compatible with the product installed under this Contract. QUESTIONS AND ANSWERS: The County provides a specific time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions and clarification inquiries must be submitted through Periscope S2G by the date and time referenced in the solicitation document (including any Addenda) . The County will respond to all questions via Periscope S2G. SUBMITTALS: Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in order for the County to receive a valid response through Periscope S2G. Refer to the Purchasing Division website or contact Periscope S2G for submittal instructions. It is the Vendor’s sole responsibility to assure its response is submitted and received through Periscope S2G by the date and time specified in the solicitation. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit their responses in advance of the due date and time specified in the solicitation documentation. In the event that the Vendor is having difficulty submitting the document through Periscope S2G, immediately notify the Bid Contact and then contact Periscope S2G for technical assistance. Added on Jan 19, 2023: PLEASE SEE ADDENDUM 01-FMD1215220930 AND ADDENDUM 02-FMD1215220930 ATTACHED. Added on Jan 20, 2023: AADENDUM REMOVED Added on Jan 20, 2023: ADDENDUM 01 FMD1215220905 ATTACHED. Added on Jan 23, 2023: ADDENDUM 02 FMD1215220905 ATTACHED Classification codes: View classification codes Contract duration: Not Applicable Contract renewal: Not Applicable Prices good for: 120 days Regions: View regions Please log in to see Bid details or to add this to My Bids. If you are not registered, please register for free. Login