High Dosage Tutoring Service

Request for Proposal (RFP) for Outreach and Engagement RFP: 23-17 Minneapolis Public Schools - Special School District No. 1 1250 West Broadway Ave. Minneapolis, Minnesota 55411-2533 Issued: November 15, 2022 SECTION I: OVERVIEW A. Project Objective Minneapolis Public Schools (MPS) is seeking proposals from youth outreach and engagement organizations wishing to provide high quality support in and around the Minneapolis Public Schools (MPS). Through this RPF, MPS is seeking to develop a pool of applicants from which providers will be selected to serve current high schools with youth engagement services and also be eligible for future expansion. Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is coterminous with the City of Minneapolis, Minnesota. With authority granted by the state legislature, the school board makes policy, selects the superintendent, and oversees the district's budget, curriculum, personnel, and facilities. Students

speak ninety different languages at home and most school communications are printed in English, Hmong, Spanish, and Somali. The District covers over 70 school programs at 65 sites, with approximately 30,000 students and 3,200 teaching staff. The District intends to select organizations who reflect the students we serve and provide high quality youth outreach and engagement programs in MPS. To facilitate the submission and evaluation of proposals, this proposal provides additional background information regarding MPS that will be relevant to the proposal. Outline of Service Requirements The purpose of this RFP is to build partnerships with organizations made up of individuals who reflect our student populations’ lived experiences and to provide youth engagement and mentoring services to students while providing a layer of safety through relationship building and mutual respect. The partner organizations will seek to connect with students during the school day and in out-of- school-time events and activities in the community. connecting the school day to the out of school events and activities in the community. Proposals should address how agencies will partner with school staff in the development of a plan that provides first for opportunities to build positive relationships with MPS students, then utilizing those relationships to help students remain safer as they leave each day or attend school events. Proposals should describe how groups will be chosen, trained, monitored, and how program success will be evaluated. B. Schedule of Proposal • Issue RFP: November 15, 2022 • Written Questions Due: November 30, 2022 • Responses to Questions: December 01, 2022 • Proposals Due: December 5th , 2022 at 2PM CST – Davis Center • Notification if in pool: December 14th, 2022 Estimated Timeline Once the pool of Outreach & Engagement providers have been determined, schools selected for participation will be able to select if they would like to continue with their current provider or select a new provider. Supports should be in place January 2023 C. Submission of Written Questions All questions about the RFP shall be submitted by e-mail on or before November 30th, 2022 to Procurement at Rfx@mpls.k12.mn.us . The District will provide written responses to questions from prospective Proposers no later than December 1st, 2022 EOD. D. Changes to the RFP Vendors who are registered with MPS for this RFP will be notified by email of any changes in the specifications contained in this RFP. If any changes are issued to this RFP, a good faith attempt will be made to deliver the additional information to those persons or firms who, according to the records of MPS, have previously received a copy of and are registered (on the Intent to Submit form) with the District for this RFP. E. Preparation of Proposal 1. Complete the proposal completely. and align to the formatting explained below to allow for a fair comparison between vendors a. Number each page along with the organization’s name. mailto:Rfx@mpls.k12.mn.us mailto:Vivian.Blini@mpls.k12.mn.us b. Indicate in each section which question you’re responding to. Provide answers in the order listed in the RFP. c. RFP must be double-spaced, with at least than one-inch margins. Font must be at least 12-point d. There is a maximum of 10 pages in sections III-IV. e. Each response to questions in Section III and IV of the RFP must be appropriately labeled (e.g., Section III: General Business Questions, A. General Business Requirements, Question #1; etc.). f. The RFP narrative for Section III-IV may not exceed 10 pages total, not including appendices. g. RFPs exceeding the 10-page limit in Section III-IV will not be reviewed. h. Some questions in this RFP will require organizations to submit documents as an Appendix. All appendix materials must be labeled with the name of the organization and reference the appropriate section and question. The appendix should not be excessive in length. Applicants should also ensure the appendix items are appropriately described and referenced in the narrative section of the RFP. 2. Proposal should include: a. Organization Information Cover Page (Provided in attached Appendix 2) b. Table of Contents c. Section III- General Business Information d. Section IV- Project Scope e. Appendix Materials 3. Additional circumstances that may lead to RFP not being reviewed and/or selected: a. RFP was received after the deadline, which includes not on the deadline date but also after the deadline time. b. Applicant does not intend to complete criminal history checks on employees. c. Applicant’s previous clients have significant complaints regarding the quality of the Title services, communication issues, or other problems. d. Any section of the RFP is missing or incomplete. e. The RFP does not meet length, font, or other formatting requirements. F. Submission of Proposals In order to be considered for selection, organizations must submit a signed physical, one electronic (.pdf) in a flash drive response to this solicitation no later than 2:00 p.m. on Monday, December 5th, 2022. Late proposals shall not be accepted Procurement Department at Rfx@mpls.k12.mn.us and Jason.Matlock@mpls.k12.mn.us 1250 West Broadway Ave. Minneapolis, MN 55411 No other distribution of the proposal shall be made by the organization. It is the sole responsibility of the organization to assure that the proposal is delivered to the designated district office in Item F, above, prior to the deadline. No proposal received after the deadline will be considered. No unsolicited corrected or resubmitted proposals will be accepted after the proposal submission deadline. USB flash drives will not be returned. G. Withdrawal of Proposals A proposal may be withdrawn by the vendor prior to the date and time for submittal of proposals by means of a written request signed by the vendor or its properly authorized representative. Such written request must be delivered to Procurement at RFx@mpls.k12.mn.us This written mailto:Rfx@mpls.k12.mn.us mailto:Jason.Matlock@mpls.k12.mn.us mailto:RFx@mpls.k12.mn.us request can be either electronic or a hard copy format. H. Evaluation and Selection Process 1. The Minneapolis Public Schools Evaluation Committee members will include but is not be limited to multiple staff of the Emergency Management, Safety & Security Department (EMSS) and representatives of selected schools and other departments to be named by Jason Matlock, the Director of EMSS. Proposals, responses, presentations and references, and Proof of Concept if necessary, will be included as the Evaluation Committee recommends a solution for the District. Upon approval from the authorized District signer, the District will then proceed with contract discussions with the selected vendor(s). The District has no liability to any vendor participating in this RFP process prior to when the authorized District signer signs a contract to that vendor. 2. Consensus on proposal selection will be determined by the Evaluation Committee reaching consensus on the selections for the pool. 3. The Evaluation Committee shall evaluate all proposals to determine which meet the minimum service/product requirements, without regard to price. This evaluation may, at the Evaluation Committee’s discretion, be augmented by verbal or written requests for clarification, or additional information as necessary to determine whether the technical requirements can be met. The Evaluation Committee can contact references supplied in vendor proposals. Findings from these inquiries will be included in the assessment of products for selecting finalists. 4. The Evaluation Committee will then only consider those proposals that meet the minimum service requirements for further evaluation. The Evaluation Committee will evaluate and score the vendor with regard to the scoring rubric that will be provided at the Pre-Bid Conference or no later than when the Responses to Questions are due. I. Effective Period of Proposals Proposals must state the period for which the proposal shall remain in effect (i.e., how much time does the District have to accept or reject the proposal under the terms proposed). Such period shall not be less than 120 days from the proposal date. J. Bid Reservations Notwithstanding any other provisions of this RFP, the District reserves the right to award this contract to the organization(s) that best meet the requirements of the RFP, and not necessarily, to the lowest cost Proposer. Further, the District reserves the right to reject any or all bids, to award in whole or part, and to waive minor immaterial defects in bids. The District may consider, at its sole discretion, any alternative bid. K. Contract Negotiations Negotiations may include all aspects of services and fees. After a review of the proposals, and in- person presentations, the District intends to enter into contract negotiations with the selected organization(s). If a contract with the selected organization is not finalized within 30 days, the District reserves the right to open negotiations with the next ranked organization(s). L. Award of Contract The District reserves the right to award by Service Area or as a whole, whichever is deemed most advantageous to the District. The firm(s) from the pool selected by schools shall be required to enter into a written contract or contracts with the District in a form approved by legal counsel for the District. This RFP and the proposal, or any part thereof, may be incorporated into and made a part of the final contract(s). The District reserves the right to negotiate the terms and conditions of the contract(s) with the selected Proposer(s). M. Contract Term It is the intent to award the contract(s) through the 23-24 school year. The decision to renew the contract(s) will be at the sole discretion of the District and agreed upon by both parties. N. Disposition of Proposals All materials submitted in response to this RFP will become the property of the District. All information submitted is considered public and may be disclosed to third parties. O. Cost Incurred in Responding This solicitation does not commit the District to pay any costs incurred in the preparation and submission of proposals or in making necessary studies for the preparation thereof, nor to procure or contract for services. P. Assignment The successful proposer shall not assign, transfer, convey, or otherwise dispose of the contract, or right, title of interest, or power to execute such a contract to any person, firm, or corporation without the previous consent in writing by the District. Q. Causes for Termination Causes for termination of the agreement may include any of the following: Failure to promptly and faithfully provide the services required at the prices indicated in the Proposal; violation of any law governing services provided to the District; failure to cooperate upon receiving any reasonable request for information or service; or improper actions of the officers or employees, which in the opinion of the District, would adversely affect its interest, or endanger the structure of the proposing organization such as a spin off or merger which materially affects the terms of this agreement. The District may terminate the agreement without cause on 90-days notice. The District may terminate the agreement with cause on 30 days notice. SECTION II: SCOPE OF SERVICES A. Project Background The Minneapolis Public Schools is the third largest K-12 District in Minnesota. Minneapolis, located in Hennepin County, is the largest city in the state of Minnesota, and is the 48th largest in the United States. The District covers 70 school programs at 65 sites, with approximately 30,000 students and 3,200 teaching staff. 70 school programs include: ✔ K-5 Schools: 19 ✔ K-8 Schools: 17 ✔ Middle Schools (6-8): 5 ✔ High Schools (9-12): 7 ✔ Special Education Schools: 2 ✔ Specialty Schools: 1 ✔ District Alternative Schools: 4 ✔ Contract Alternative Schools: 12 Growth projection: stable Superintendent: Rochelle Cox Chief Financial Officer: Ibrahima Diop Director, Procurement & Supply Chain Development: Nevonia Rainwater Director of Emergency Management, Safety & Security: Jason Matlock Overview of Existing MPS partnerships with Outreach and Engagement partners. Since 2013 MPS has had some form of partnership with organizations who work with youth to build relationships, reduce conflict, and enhance safety. This proposal should provide for partnership at least through the 23-24 school year Successful applicants would agree to: • Completing required training before starting; • Attend Monthly Administrator meetings; • Provide itemized deployment information; • Submit detail reports of activity upon request; • Adhere to district policies while on property; • Participate in ongoing program evaluation as requested by the district. B. Service Goals One of the core principles of the office of Emergency Management, Safety & Security is the Relationships equal Security. During the school day that responsibility falls to the school staff, but MPS staff also have limits to how far outside the school day they can be engaged with our students. In order to extend that level of support for our students MPS must partner with community groups who share our core values around student safety and equity. C. Department Organization – Emergency Management, Safety & Security Jason Matlock, Director EMSS Ann Williams, Manager Ernest North, Manager Moises Delatorre, Manager Dr. Jackie Vertigan, DPF for Prevention and Recovery D. Description of Expected Services ✔ The organization will provide a team of 4 trusted adults to provide support to the selected schools ✔ That team will operate every student contact day • A portion of the time will be spent in school developing positive relationships with students and staff • Regular coverage should extend 1 hour past school dismissal with the ability to extend out from the school grounds including onto Metro Transit if needed • The team will also be expected to support out of school activities at the discretion of the school administration • The teams will not exceed 25 hours per week unless given express permission by the Office of Emergency Management, Safety & Security ✔ The primary focus of the team is the wellbeing of the students, that may include verbal intervention and de-escalation of student interactions or guiding students away from dangerous situations ✔ The team will abide by all district policies especially in terms of the treatment and protection of students, weapons, emergency response, and professional ethics ✔ All team members assigned to a school assignment must complete 3 days of training prior to deployment, this includes Outreach Worker Training provided by the MPS partner Minneapolis Youth Coordinating Board ✔ MPS expects the highest level of quality, professionalism, and results from the vendor and product and the development and implementation of services provided by them, including, but not limited to the following: a. Consultant shall comply with all applicable federal, state, and local statutes, laws, ordinances, rules and regulations, including securing and maintaining in force such permits, and licenses as are required by law in connection with the furnishing of services pursuant to this agreement. ✔ MPS expects that success of the vendors’ performance and product will be determined at the sole discretion of MPS. ✔ MPS expects that success of the consultant’s performance and product will be determined by both qualitative and quantitative means of data collection and analysis. SECTION III: GENERAL BUSINESS INFORMATION A. General Business Requirements 1. Provide a general overview and brief history of your organization, including parent and/or subsidiary organizations, number of employees, and number of years of experience in the field related to this RFP. 2. Do you have any existing or potential conflict of interest, direct or indirect, with MPS? If yes, please state the potential conflict of interest. 3. Within the past seven years, has your organization been and/or is involved as a defendant in any lawsuits or administrative charges/complaints? Include those filed by or for customers or employees of customer companies. If yes, provide a brief summary of the case and its current status. 4. In the past seven years, has your organization experienced any major debt restructure or bankruptcy proceedings? If yes, provide a brief summary. B. Qualifications and Experience 1. Describe the experience of your organization in providing school mental health programs for other school districts. If unable to provide for a school district, describe the experience for another company. 2. Describe the most significant challenge your organization faced in the past two years pertaining to the services in this RFP and the actions/steps your organization took to address the challenge. 3. Describe your organization's most important success in the past 2 years pertaining to the services in this RFP. C. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement 1. One of the District's values is equity and diversity for employees, suppliers, and the products that are purchased. We support organizations who support and exhibit equity and diversity in many different areas. Please explain, be specific, how your organization supports and demonstrates this MPS value in regard to Supplier Diversity and Employee Diversity. 2. Is your organization a certified, through a formal certification process from a Diverse Supplier organization i.e. MMSDC, WBENC, Quorum etc. or 51% owned or controlled by an individual who represents a diversity category? If yes, please state which one. 3. If yes, please provide a copy of your certification documentation. If yes, but you do not have a certification document please state that here; MPS will also accept a notarized letter of affidavit. D. Business Ethics 1. How does your organization protect confidential employee and customer information in compliance with applicable privacy legislation? 2. Provide details of where all system processing will be performed, and data stored, including information regarding your organization’s data practices and procedures for ensuring confidentiality. 3. Describe your process for conducting background and reference checks on new hires including criminal checks and providing that information to School Districts. E. Billing and Payment 1. MPS pays its organizations on a net 30-day term. Is this acceptable? If not, what are your standard payment terms? 2. To manage our Vendor Master profile in our procurement system, we prefer to remit payments to one central location only. If you have several offices, can we remit to one central location? If no, provide an explanation as to why this is not possible. SECTION IV: PROJECT SCOPE A. Additional Information about Project In addition to service requirements and administrative responsibilities outlined on this proposal should also address the specific items below. 1. Proposal should include details of past experience in providing youth engagement and support (including the names of the organizations, schools, school districts, and references at the schools as well as the type and extensiveness of the services) and unique qualifications of the agency to work in a proactive, positive, and affirming manner with students and their families in a large, ethnically diverse, urban school district. 2. Proposals should include information about how the youth engagement services provided will be designed and delivered so that they are culturally sensitive and developmentally appropriate for the students and their families. Additionally, proposals should identify specific plans to provide cultural and linguistic diversity in service providers. 3. Proposal should include a description of any current offerings responding agencies provide students and their families during the summer and school breaks when school buildings are not available and/or students are not attending school. This should include detailed examples of engagement activities and events that will continue to build relationships with students and their families if any. SECTION V: Appendix Requirements- ENSURE THAT ALL PAGES/SECTIONS AND INFORMATION IS CORRECTLY REFERENCED. A. Financial Records: MPS wants to ensure that organizations have sufficient cash flow to serve as Title providers in our nonpublic school programs. Please provide the following financial information in totality for the last 3 years: Total Assets, Earnings before Interest & Tax, Net Sales, Market Value of Equity, and Total Liabilities. In the absence of audited financial records, the applicant may attach federal income tax returns, balance sheets, and/or budget accounting for revenues, expenses, and cash flows. B. Additional Documents: Attach any additional documents needed that pertain to this RFP. SECTION VI: MPS Appendix Documents 1. Business Information 2. Organization Information Cover Sheet 3. MPS Sample Contract 4. APPENDIX 1 Business Name: RFP Point of Contact: RFP Contact Email: Physical Address: Mailing Address: Phone # Fax #: Diverse Organization?: If no, please select “None of the Above”. If yes, please select which classification: − Disadvantage Business Enterprise − GLBT − Veteran Owned − Woman Owned and Controlled − Minority Owned and Controlled − Service Disabled Veteran − Non-Profit − None of the Above APPENDIX 2 Organization Information Cover Page Organization Information Name of Organization: RFP Contact Person’s Full Name and Title: RFP Contact Person’s Email Address: RFP Contact Person’s Phone Number: Main Office Address: Date (Month/Year) the organization was formed: APPENDIX 3 MINNEAPOLIS PUBLIC SCHOOLS CONTRACT CONTRACT FOR SERVICES ($25,000+) This Contract is entered into between Special School District No. 1, “District”, a special school district created and existing under the laws of Minnesota, and «CompanyName», “Contractor” (collectively “parties”) to provide «ContractPurpose» to «ContractGroup». 1 TERM OF CONTRACT 1.1 This Contract is effective on «EffectiveDate» or the date of the last signature of the parties, whichever is later, and shall remain in effect until «OriginalExpirationDate», or until all obligations set forth in this Contract have been satisfactorily fulfilled, or the Contract has been terminated, whichever occurs first. Contractor shall have a continuing obligation, after said Contract period, to comply with any provision of this Contract intended for District’s protection or benefit, or that by its sense and context, is intended to survive the completion, expiration or termination of this Contract. 1.2 Contractor understands that NO WORK SHOULD BEGIN UNDER THIS CONTRACT until all required signatures on this Contract have been obtained and the Contract has been authorized and/or approved by the District’s Board. Any work performed by Contractor prior to such time shall be considered as having been performed at Contractor’s OWN RISK and as a volunteer. 2 SCOPE OF WORK 2.1 Contractor shall perform all of the services set forth herein and any exhibits attached hereto as Exhibit A (“Scope of Work”). Contractor understands that time is of the essence in this Contract and agrees to meet all milestones indicated in this section, in the Contract herein and any exhibits attached hereto. 3 CONSIDERATION AND TERMS OF PAYMENT The consideration for all services (and goods if any) performed or supplied by Contractor under this Contract shall be paid by District as described below. 3.1 Total Obligation. District’s total obligation to Contractor under this Contract, including compensation for goods, services, and reimbursable expenses, shall not exceed $«ContractValue». Contractor shall not receive any additional reimbursement for materials or subsistence expenses incurred in the performance of this Contract. 3.2 Frequency of Invoicing and Terms of Payment. Subject to the conditions herein, payment shall be made by District within thirty (30) days upon receipt of Contractor’s invoice for goods delivered or services rendered pursuant to this Contract. The Contractor’s standard invoice shall be submitted after satisfactory completion of services on a monthly basis. District has no obligation to pay for services that are not satisfactorily performed or performed in violation of federal, state or local law, ordinance, rule or regulation. In the case of a dispute about satisfactory performance of services, the parties agree to work in good faith to resolve any disputes. If either party does not dispute an invoice in writing within 180 days of receipt of the invoice, no action challenging the invoice may be taken. As applicable, for all agreed upon work performed by Contractor or Contractor’s personnel in the provision of goods and/or services stipulated herein, District shall pay Contractor at the hourly or per diem rates as set forth in the applicable Exhibit B. Payment shall be made to Contractor based on the hours recorded provided such hours are in accordance with the terms of this Contract. Notwithstanding anything to the contrary, and without limitation, District has not promised or guaranteed any minimum amount of work, and Contractor understands and acknowledges same. District has no obligation to pay for overtime or holiday work, nor will it pay premiums for overtime and holidays. 3.3 Taxes. District is exempt from paying Minnesota sales and use taxes on certain purchases, as provided in Minnesota Statute, Section 297A.70. Contractor shall not charge District for such sales and use taxes. Alternatively, Contractor shall be responsible for the payment of any and all sales taxes to the Minnesota Department of Revenue relating to the following taxable items sold pursuant to this Contract; construction materials, leasing of motor vehicles, food and lodging, [See Minnesota Statute 297A.70]. Contractor shall promptly reimburse District for any and all such sales and use taxes paid by District to any governmental authority on behalf of Contractor including penalties and interest with respect thereto, and including any and all expenses (including attorneys’ fees) or damages that result from a failure by Contractor to properly remit or reimburse District for any and all such sales and use taxes provided above. District may be obligated by state and federal law to withhold state and federal taxes from the consideration stated herein. These taxes may consist of, but are not limited to, the Minnesota state entertainer tax, Minnesota state nonresident withholding tax, federal withholding on payments to foreign nonresident aliens, and federal backup withholding. 3.4 Fund Availability; Federal Funds Contingency. Financial obligations of District payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Contract is funded in whole or in part with federal funds, District’s payment obligations are subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 4 GENERAL TERMS AND CONDITIONS 4.1 The terms and conditions contained in this Contract shall govern and shall take precedence over any different or additional terms and conditions which Contractor may have included in any documents attached to or accompanying this Contract. Any handwritten changes on the face of this document shall be ignored and have no legal effect unless initialed by all parties. If this Agreement was made pursuant to a Request for Proposal (RFP) or Request for Information (RFI), the following order of precedence shall apply: (1) this Contract and its Exhibits, (2) District’s RFP or RFI, and (3) Contractor’s Response to District’s RFP or RFI. 5 AFFIRMATIVE ACTION, EQUAL EMPLOYMENT OPPORTUNITY 5.1 The District is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, sex, national origin, age, marital status, disability, public assistance status, veteran status, or sexual orientation and is committed to transacting business only with firms who follow these practices. Contractor must apply every good faith effort to ensure implementation of this policy in their practices of employment, upgrade, demotion or transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. As applicable, Contractor shall also develop and have on file for each of its establishments, written Affirmative Action Plans, as may be required by the rules and regulations of the Secretary of Labor. If applicable, Contractor certifies that it has received a certificate of compliance from the Minnesota Commissioner of Human Rights for its affirmative action plan. By accepting this Contract, Contractor certifies that it complies with all applicable federal and state laws as well as District policies related to non-discrimination, equal employment opportunity, and affirmative action. 6 BACKGROUND CHECKS 6.1 Contractor shall screen Contractor and all paid and volunteer employees and agents, including interviews, reference checks, credit history (if handling district funds), driving history and insurance coverage (if transporting district staff, students or families). And, Contractor shall conduct criminal background checks in accordance with state and federal law and District policy for Contractor and all paid and volunteer employees and agents who will have direct contact with children under this Contract. Background checks will be done prior to any contact with children, and shall be done in accordance with applicable state and federal laws, including but not limited to Minn. Stat. Sections 299C.61-.64; Minn. Stat. Section 123B.03; 42 U.S.C. Section 5119a and 42 U.S.C. Section 14501-05. 6.2 Contractor is responsible for ensuring that all paid and volunteer employees and agents who will be in contact with District staff and students are appropriate persons to conduct suchwork. 7 DATA PRIVACY 7.1 Contractor agrees that any information it creates, collects, receives, stores, uses, or disseminates during the course of its performance, which concerns the personal, financial, or other affairs of the District, its Board, officers, employees or students shall be kept confidential and in conformance with all state and federal laws relating to data privacy, including, without limitation, the Minnesota Government Data Practices Act, Minnesota Statute, Chapter 13. Contractor must comply with any applicable requirements as if it were a governmental entity. The remedies in Minn. Stat. § 13.08 apply to the Contractor. The Contractor will report immediately to the District any requests from third parties for information related to this Contract. The District will respond to such data requests. All subcontracts, if allowed, shall contain the same or similar data practices compliance requirements. 8 OWNERSHIP OF MATERIAL 8.1 The Contractor expressly waives to the District any claim to copyright pertaining to all new materials, publications, and documents produced as a result of this Contract and agrees that the District shall have exclusive right to and responsibility for their distribution, publication, copyrighting (when applicable) and all other matters relating to dissemination of the materials. Contractor shall not use, willingly allow or cause to have such materials used for any purpose other than performance of Contractor’s obligations under this Contract without prior written consent of the District. 9 USE OF DISTRICT NAME OR LOGO 9.1 Contractor agrees not to use the name, logo, or any other marks (including, but not limited to, colors and music) owned by or associated with the District or the name of any representative of the District in any sales promotion work or advertising, or any form of publicity, without the written permission of the District. 10 INDEPENDENT CONTRACTOR 10.1 Contractor shall perform its duties hereunder as an independent contractor and not as an employee of the District. Neither Contractor nor any agent or employee of Contractor shall be or shall be deemed to be an agent or employee of the District. Contractor shall pay when due all required employment taxes and income tax withholding, including all federal and state income tax on any monies paid pursuant to this Contract. Contractor acknowledges that Contractor and its employees are not entitled to tax withholding, worker’s compensation, unemployment compensation, or any employee benefits, statutory or otherwise. Contractor shall have no authorization, express or implied, to bind District to any agreements, liability, or understanding except as expressly set forth herein. Contractor shall be solely responsible for the acts of Contractor, its employees and agents. 10.2 Contractor shall hold District completely harmless from and against any such contributions, premiums and taxes described above and from all claims and liability pertaining to those or any other item for which Contractor is responsible under this Contract, and from all attorney’s fees and other costs incurred by District in contesting or defending against any responsibility therefore which is asserted against District. 11 WORKER HEALTH, SAFETY AND TRAINING 11.1 Contractor shall be solely responsible for the health and safety of its employees and/or self in connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subagents and other persons who may perform work in connection to this Contract. Contractor shall ensure all personnel, subagents and/or self are properly trained and supervised and, when applicable, duly licensed or certified appropriate to the tasks performed under this Contract. Contractor shall comply with federal, state and local occupational safety and health standards, regulations, and rules promulgated pursuant to the Occupational Health and Safety Act that are applicable to the work performed by Contractor. Contractor shall develop and implement an emergency plan and procedures to follow in emergencies. 12 BUREAU OF CITIZENSHIP & IMMIGRATION SERVICES REQUIREMENTS 12.1 Contractor shall comply with all applicable requirements of the BCIS relating to employment including but not limited to confirming nationality for all employees and complying with requirements for employing aliens if appropriate. 13 INSURANCE 13.1 At all times during its performance under this Contract, Contractor shall obtain and keep in force comprehensive general liability insurance, including coverage for death, bodily or personal injury, property damage, liability and automobile coverages, with limits of not less than $1,500,000 each claim and $1,500,000 each occurrence covering claims that arise out of its acts and operations in providing services to the District or at limits established for a municipal corporation by Minnesota Statute Section 466.04. All such certificates evidencing such insurance shall name District as additional insured. Contractor may meet the limits above $1,000,000 per occurrence through umbrella or excess coverage. 13.2 Contractor represents that it has worker’s compensation insurance to the extent required by law and agrees to furnish proof of such insurance for worker’s compensation and the liability insurance, upon request. Contractor also represents that it has professional liability insurance with limits of not less than $1,500,000 each claim and $1,500,000 each occurrence covering claims that arise out of its acts and operations in providing services to the District, but shall not name the District as an additional insured to the coverage. 13.3 Contractor or its members shall also maintain property insurance coverage for the facility in which the program is located if it is not in a district building. Contractor and its members shall obtain and maintain insurance covering claims for the loss of or damage to its personal property that may be caused by students attending its programs. 13.4 Contractor shall provide all such certificates to the District. Contractor shall not cancel or revise any insurance coverage required by this section during the term of this Contract, and shall require its insurer to mail the District a notice if the coverage is canceled or revised. 14 INDEMNIFICATION 14.1 Contractor agrees to release, defend, indemnify, and hold harmless District, its board, officers, students, employees, and agents from all liability, injuries, claims, damages (including claims of bodily injury, property damage, or negligence), or loss, including costs, expenses, and attorneys’ fees, which arise in connection with, in relation to, or as a result of Contractor’s negligent acts or omissions or in connection with Contractor’s breach of warranties. The foregoing agreement to release, defend, indemnify and hold harmless shall not apply to the extent such liability, injuries, claims, damages, or loss was caused by the intentional, willful, or wanton acts of District. Contractor shall not settle or compromise any claim in which the District has been named a party and for which Contractor must indemnify the District without a signed agreement approved by the District. 15 LIMITATION ON LIABILITY 15.1 In no event shall the District be liable for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of the Contract. District’s maximum obligation under this Contract shall not exceed the amount set forth herein. 16 CONFLICT OF INTEREST/CODE OF ETHICS 16.1 Contractor agrees that it will not represent any other party or client which may create a conflict of interest in its representation with the District. Contractor agrees to be bound by the District’s Code of Ethics. In particular, Contractor: (i) certifies that it has not paid kickbacks directly or indirectly to any District employee for the purpose of obtaining this or any other District Contract; (ii) agrees to cooperate fully with any investigation involving a possible violation; and (iii) agrees to report any suspected violations to the District. Contractor certifies that it has provided no fees, gifts, gratuities, compensation, or anything of value in violation of any applicable laws or District policies. 17 COMPLIANCE WITH LAWS AND DEBARMENT 17.1 Contractor certifies that all goods or services furnished under this Contract shall comply with all applicable federal, state, and local laws and regulations, as well as District policies and procedures, regardless of whether such laws and regulations are specifically set forth in this Contract. Contractor represents that it is not currently debarred or suspended by any federal agency from doing business with the federal or state government. Contractor shall notify District if it becomes debarred or suspended during the term of this Contract. District may immediately terminate this Contract in the event of such termination or suspension and Contractor shall be responsible for any costs incurred by District in connection therewith. 18 TERMINATION 18.1 The District and/or Contractor may terminate this Contract at any time without cause, upon thirty (30) days written notice to the other Party. In the event of such termination, Contractor shall be entitled to payment, calculated on a pro rata or other equitable basis, determined by District in its sole discretion, for work or services satisfactorily performed. In no event shall Contractor be paid for work performed or costs incurred after termination, or for costs incurred by suppliers or subcontractors which reasonably could have been avoided. 18.2 District may terminate this Contract in whole or in part for cause upon seven (7) days written notice if Contractor fails to comply with any material term or condition of this Contract, becomes insolvent or files for bankruptcy protection, or fails to comply in a material way with the requirements of this Contract. Late delivery of goods or services, or delivery of goods or services that are defective or do not conform to the Contract shall, without limitation, be causes allowing District to terminate for cause. If a determination is made that District improperly terminated this Contract for Cause, then such termination shall be deemed to have been for without cause. 18.3 Notwithstanding the above, Contractor shall not be relieved of liability to the District for damages sustained by the District as a result of any breach of this Contract by the contactor. The District, may, in such event, withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the District is determined. The rights or remedies provided here shall not limit the District, in case of any default, error or omissions, by the Contractor, from asserting any other right or remedy allowed by law. Nothing in this Contract shall be construed as a waiver of any right, remedy, liability limit or immunity of the District under law. 19 RETURN OF DATA 19.1 Within fifteen (15) days of the completion or earlier termination of this Contract, or upon earlier request of the District, Contractor shall return all documents, data and other information provided by the District to Contractor, or Contractor’s employees or agents in connection with this Contract. Additionally, Contractor, upon the request of the District, shall destroy all copies of such District provided data, documents, or information in Contractor’s possession or control, and provide District with proof of such destruction. 20 RECORDS MANAGEMENT AND MAINTENANCE 20.1 District shall have the right to inspect and copy such books, records, and documents (in whatever medium they exist) as well as all accounting procedures and practices of Contractor, its agents, and subcontractors to verify Contractor’s performance and all expenses submitted pursuant to the terms of this Contract. Contractor shall make such items available for inspection during normal business hours at Contractor’s place of business. Such records may be subject to copy, review and/or audit by District, State Auditor and/or the Comptroller General of the United States, or a duly authorized representative, if federal funds are used for any work under this Contract. All such items shall be retained by Contractor during the term of this Contract and for a period of six (6) years after the delivery of the goods and/or services. Any items relating to a claim arising out of the performance of this Contract shall be retained by Contractor, its agents and subcontractors, if any, until the claim has been resolved. 21 NOTICES/ADMINISTRATION Except as otherwise provided in this Contract, all notices, requests and other communications that a party is required or elects to deliver shall be in writing and shall be delivered personally, or by facsimile or electronic mail (provided such delivery is confirmed), or by a recognized overnight courier service or by United States mail, first-class, certified or registered, postage prepaid, return receipt requested, to the other parties at the address set forth below or to such other address as such party may designate by notice given pursuant to this section. Special School District No. 1 «ContractGroupCO» Attn: Contract Owner First and Last Name 807 NE Broadway Minneapolis, MN 55413 Email: Fax: «CompanyNameVC» Attn: Address: Email: Fax: 22 ACKNOWLEDGMENT 22.1 In signing, Contractor certifies under penalties of perjury (see Section 6109 of the IRS Code for further penalties) that: (1) the taxpayer ID number (TIN) provided to District is correct; (2) it is not subject to back up withholding because (a) it is exempt from such withholding, (b) it has not been notified by the IRS that it is subject to backup withholding as a failure to report all interest or dividends, or (c) the IRS has notified it that it is no longer subject to backup withholding; (3) it is a U.S. person (including a U.S. resident alien); and (4) it has full authority to execute this Contract and perform its obligation under this Contract. Contractor must cross out and initial item (2) and notify District in writing, if Contractor has been notified by the IRS that it is currently subject to backup withholding because of under reporting interest or dividends on its tax return. Contractor must cross out item (3) above if it is not a U.S person for tax purposes or U.S. resident alien. 22.2 Notwithstanding this certification, Contractor hereby acknowledges that District has the right to withhold amounts for federal backup withholding if such withholding is required by written notice from the Internal Revenue Service issued subsequent to the date this Contract is executed. 23 NON-WAIVER 23.1 No waiver by any party of any default or nonperformance shall be deemed a waiver of any subsequent default or nonperformance. 24 ASSIGNMENT 24.1 Contractor may not assign any obligations of this Contract without the prior written consent of District. In the event of any assignment, Contractor shall remain responsible for its performance and that of any assignee under this Contract. This Contract shall be binding upon Contractor, and its successors and assigns, if any. Any assignment attempted to be made in violation of this Contract shall be void. Notwithstanding any notice of assignment, District’s tender of payment to Contractor named herein, or to any person reasonably believed by District to be entitled to payment, shall satisfy District’s obligation to pay, and in no event shall District be obligated to pay twice or be liable for any damages due to failure to pay the correct party. 25 CHOICE OF LAW, FORUM SELECTION, ENTIRE CONTRACT AND AMENDMENT 25.1 This Contract shall be construed under Minnesota law (without regard for choice of law considerations). Any action arising out of this Contract shall be heard by a state court in Minnesota. For this purpose, Contractor specifically consents to jurisdiction in Minnesota. This Contract constitutes the entire Contract and understanding of the parties and replaces any prior or contemporaneous agreement, whether written or oral. Any amendments to this Contract shall be in writing and executed by same parties who executed the original Contract, or their successors in office. 26 WARRANTY 26.1 Contractor expressly warrants and guarantees that the services performed under this Contract will be of the highest professional standards and quality. Contractor further represents that all services and goods (if any and as applicable) provided under this Contract: (i) are free from defects in material and workmanship; (ii) are of the quality, size and dimensions ordered; (iii) are fit for the particular needs and purposes of District as may be communicated to Contractor; (iv) comply with the highest warranties and representations expressed by Contractor orally or in any written document provided to or in the possession of District; (v) comply with all applicable laws, codes and regulations (including any published by any national or statewide association or groups); and (vi) are not restricted in any way by patents, copyrights, trade secrets, or any other rights of third parties. If any of the foregoing warranties are breached, Contractor agrees to correct all defects and nonconformities at Contractor’s sole expense, to be liable for all direct damages suffered District and any other persons, and to defend, indemnify, and hold harmless District and its Board, officers, students, employees, and agents from any claim asserted by any person resulting in whole or in part from such breach. The foregoing warranties and guarantees shall not be deemed waived by reason of the acceptance of the goods or services or payment by District. 27 SEVERABILITY 27.1 If any provision of this Contract shall be invalid or unenforceable with respect to any party, the remainder of the Contract, or the application of such provision to persons other than those as to which it is held invalid or unenforceable, shall not be affected and each provision of the remainder of the Contract shall be valid and be enforceable to the fullest extent permitted by law. 28 SURVIVABILITY 28.1 The terms, provisions, representations, and warranties contained in this Contract that by their sense and context are intended to survive the performance thereof by any of the parties hereunder shall so survive the completion of performance and termination of this Contract, including the making of any and all payments hereunder. [The remainder of this page intentionally left blank.] SPECIAL SCHOOL DISTRICT NO. 1 By: Name: «DistrictSigner» «DistrictSignerLast» (Printed) Title: Date: «CompanyNameSigBlock» By: Name: (Printed) Title: Date: Description of Services and Service Delivery [Provider Name] to provide mental health services to [name of school] for the period of July 01, 2016 through June 30, 2017. Service Outcome Description of Services and Method of Service Delivery: 1. The District will at the request of a Parent or Guardian of a student, provide [Provider Name] sufficient information to initiate a contact with the Parent or Guardian including and limited to: student name, parent or guardian name, home address, telephone number(s), type of requested service and reason for the requested service. 2. Contractor will provide a licensed mental health professional XX hours per week on- site at the following site: [name school] during the XX School Year. If the Contractor wishes to provide services less than full time at a site, the Contractor will need to justify this reduction in services delivery and receive written approval from the District. If the Contractor is going to have an unlicensed Master’s degree practitioner providing services at the site, the Contractor will need to submit justification for using an unlicensed practitioner, submit a supervision plan and will need to receive written approval from the District. The expectation is to have a fully independently licensed mental health professional (LP, LICSW, LPC, LMFT, etc.) unless an exception is agreed to in writing by the District. 3. Contractor will provide mental health services, including: diagnostic assessment; clinical treatment; consultation to school staff; treatment-related care coordination; attending school meetings (such as IEP meetings), provide interagency coordination and collaboration; early identification; and providing mental health training to school staff. Expenses covered under this contract include costs for ancillary and supportive services which are not reimbursed through other payers, such as care coordination, consultation, providing training, school meeting, and staff time related to referrals, interagency coordination and collaboration, planning and program development. Contractor will provide a majority of their time as direct clinical services and a minimum 20% in consultation and care coordination services listed above. The Contractor will serve students regardless of their ability to pay. 4. Contractor will own all clinical records including testing results, reports and clinical notes generated as a result of client contact. School personnel shall not have access to the records or to information about clients without a signed release of information from the client or client's parent/guardian. 5. Contractor will attend the monthly Minneapolis Public Schools School Mental Health Administrators Meetings. 6. Contractor and their clinical staff working in schools will attend the quarterly Minneapolis Public Schools Clinicians’ Meetings. 7. Contractor will retain any income from commercial health insurance, Medical Assistance or other payers remitted for services of [Provider Name]. 8. Contractor will participate in program evaluation and research activities as requested by the District. 9. Contractor will complete Agency Staffing spreadsheet as requested by the district and will update continuously throughout the contract period if changes occur. Method of Evaluation Method of Evaluation: 1. Completion of satisfaction survey by school staff about school based mental health services (Responsible person: Rochelle Cox, Executive Director of Special Education and Health Services). 2. Report on the amount and type of mental health services (both clinical and ancillary) provided to students and families and amount and type of training for staff. (Responsible person: Rochelle Cox, Executive Director of Special Education and Health Services).