2024 Quad Axle Chassis Specifications

Vilas County Highway Department PO Box 1568 • 2104 N. Railroad St. (physical address) • Eagle River, WI 54521 715-479-4641 • Fax: 715-479-9162 • vchwy@vilascountywi.gov • www.vilascountywi.gov Tandem Axle Truck Chassis RFP November 27, 2023 Sealed proposals will be accepted by the Vilas County Highway Department up to 9:00 a.m. Tuesday, December 19, 2023 at the office of the Vilas County Highway Commissioner, 2104 North Railroad Street, Eagle River, WI 54521 for purchase and delivery of one (1) Tandem Axle Truck Chassis. Chassis will be upfitted with snowplow and deicing equipment. Sealed proposals will be opened publicly and read aloud at the Highway Committee Meeting on Tuesday, December 19, 2023 at 9:00 AM at the Vilas County Highway Department. “Minimum Specifications/Questionnaire Proposal Form” is enclosed. All exceptions to the specifications

must be noted in the areas provided. Base equipment and all option prices must be written in the spaces provided. Descriptive literature and comprehensive warranty statements shall be included and shall be considered part of the quotation. More than one proposal may be submitted. Separate proposal forms shall be used for each model proposed. These specifications are meant to provide a minimum performance and quality standard acceptable to the County. The Highway Commissioner reserves the right to reject any or all proposals, or to accept any proposal, which may be most advantageous to Vilas County. Most advantageous includes a performance comparison of the equipment with any like or similar type of equipment; a comparison of the manufacturer’s and/or dealer’s ability and reputation to promptly deliver repair parts, service, and/or equipment in the event of an equipment failure. Proposal envelopes must be sealed and marked “Tandem Axle Truck Chassis” and include the “Minimum Specifications/Questionnaire Proposal Form”. Questions on the above equipment should be addressed to Rich Halvorsen, Shop Supervisor, rihalv@vilascountywi.gov or Troy Schalinske, Hwy Commissioner, trscha@vilascountywi.gov, Vilas County Highway Department, 2104 North Railroad Street, Eagle River, WI 54521 Page | 2 SPECIFICATIONS AND PROPOSAL FORM FOR FURNISHING CHASSIS INSTRUCTIONS TO QUOTERS Proposals will be received by the Vilas County Highway Department for the furnishing and installation of the following pieces of equipment: One (1) Tandem Axle Chassis CHASSIS DELIVERY - Delivery of the Chassis shall be FOB to the Vilas County Highway Garage, Eagle River, WI. Delivery charges if any shall be included in the price shown on the quotation form. A delivery date shall be given in the appropriate blank in the quotation form. GENERAL - Quoters are encouraged to submit multiple proposals on an item, if they have more than one model, which will satisfy the specification. The Department will consider any proposal entered. Proposals may be awarded individually or lot total. The selection process will include consideration of price and valuation of trade, adherence to specifications, warranty package, references, inspection of pieces of equipment, maintenance and service prospects, meeting requirements for intended use and delivery time. Low proposal price will not be the limiting factor to award. FORM OF QUOTE - The quoter must submit his proposal on the form furnished and here unto attached. All writing shall be done in ink. REQUIREMENTS FOR SIGNING PROPOSAL - The full name and business address of each quoter must be entered in any and all proposals submitted. Each proposal shall be signed in the space provided therefore by written signature of the person or persons properly authorized to sign it. SUBMISSION OF PROPOSAL - The proposal shall be placed in an envelope or separate envelopes, which shall be sealed. On the envelope or envelopes shall be plainly written "Tandem Axle Truck Chassis” Such envelopes shall be addressed and delivered to the Office of the Vilas County Highway Commissioner, P. O. Box 1568, 2104 North Railroad Street Eagle River, WI 54521, before the time specified in the official notice for opening proposals. WITHDRAWAL OF PROPOSALS - Any quoter may withdraw his proposal at any time prior to the scheduled time for the receipt of proposals provided the request is communicated to the Highway Commissioners Office before the time set for opening proposals. REJECTION OF PROPOSALS - The Vilas County Highway Department reserves the right to reject any and all proposals or to accept any proposal deemed for the best interest of the Highway Department and waive any formalities or irregularities in the proposal. TIME - All proposals must be submitted to the Office of the Highway Commissioner by 9:00 AM, December 19, 2023. The Department will consider and award proposals in a timely manner, not to exceed 30 days from date of opening. TRADE-IN INSPECTIONS - Inspection of the trade-in equipment (if any) can be made by appointment anytime at the County Highway Department's Eagle River Shop located at 2104 North Railroad Street in Eagle River, WI 54521. MANUFACTURER'S SPECIFICATIONS - Each proposal shall be accompanied by manufacturer's specifications and literature on the model being proposed. PURCHASE PRICE - Each quoter shall give an outright purchase price and a trade-in allowance in the appropriate blanks (if applicable). The Vilas County Highway Department will be considering quotes with a trade-in and without, (if applicable) so the purchase price given should be an outright price with discounts calculated in. REPAIR MANUAL / DIAGRAMS – All equipment shall come with a repair / installation manual and parts diagram / list, both electronic and paper formats. PENALTY – Vilas County will impose a $100 per calendar day penalty for every day past the guaranteed delivery date. Any penalty amount will be subtracted from the final payment upon complete delivery. Delivery date will be a considered factor in the awarded proposal as well as price. Page | 3 Minimum Specifications/Questionnaire Proposal Form for One (1) Tandem Axle Truck Chassis This entire bid document must be returned, with all of the appropriate lines and spaces filled in with the required information. To comply with advertisement for bids, the following general specifications are to be adhered to: The equipment must be NEW, the latest type and model manufactured, and must equal or exceed the following specification requirements. Bidder should order truck from factory with placement; where possible; of exhaust, fuel tank, battery box, air tanks, air drier, etc. to accommodate the installation of the hydraulic reservoir, dump body, turnable underbody scraper, front plow, and rear wing. Any additional alterations required on the truck to mount and/or relocate any of these items will be at Truck Dealer’s expense (unless the commissioner or shop supervisor deem otherwise). Clearance specifications for these items are listed in this bid form. If there are any questions concerning these clearances or the placement to best accommodate installation, contact Rich Halvorsen, Shop Supervisor, at 715-479-8969. It will be the responsibility of the Truck dealer to transport chassis to body company for installation of snow plow and ice prevention equipment. Meets Specifications Yes No Deviations Tandem Axle Truck Specify Chassis: Make______________ Model____________ Year_____ Wheelbase:  224” Wheelbase, 140” Cab to Trunnion. ___ ___ Specify________  Minimum 74” after frame/overhang (Measured from center trunnion to end of frame ___ ___ Specify________  Truck expected to fit A 15.5’ Asphalt tail dump box with 20” overhang.  66,000 lb. GVW minimum. ___ ___ Specify________ Axles:  46,000 lb. min rear tandem drive with locking power divider. 55” spread ___ ___Specify________  All axles to be equipped with cast iron hubs and synthetic gear lube  Front and rear drive axle differential locks with individual dash mounted switches & dash indicator lights & buzzers ___ ___ ______________  Rear axles to be geared as to have maximum power for plowing speeds of 25-35 MPH in one gear at maximum torque with high gear road speed of 70MPH  Steer axle 20,000 lb. min Set Forward ___ ___ Specify________  4.30 Gear Ratio ________ Page | 4 Brakes:  Full air, all wheel Meritor Q+ 16.5” Drum brakes with dust shields ___ ___Specify________  Rear brakes to be 16.5”x8.62” Front brakes to be 16.5”x6”  Stainless steel clevis pins ___ ___ ______________  4S4M ABS, no traction control ___ ___ ______________  ABS ECU mounted in cab with ABS blink code switch ___ ___ Specify________  All aluminum air valves to be painted black for corrosion resistance ___ ___ ______________  Heated air dryer, Bendix model ADIS ___ ___ ______________  Air compressor minimum capacity of 15.5 cfm. ___ ___ Specify________  Air tanks are to mounted inside frame rail flanges (Stainless Tank Option) ___ ___ ______________  Air tanks to have drain valves with pull cables ___ ___ ______________  Front mounted 30/30 brake chambers on drive axle’s ___ ___ ______________  Trailer package at rear of frame with 7 prong trailer socket and push/pull valve in cab, glad hands with dust covers Bumper:  Omit Front Bumper ___ ___ ______________ Engine: Diesel with minimum 470 HP 1650 Ft Lbs. Torque  13-liter minimum Specify Peak HP_______@_____RPM ______ Ft Lbs. Torque Make_____________ Model_________  Engine block heater ___ ___ ______________  Heavy-duty air cleaner ___ ___ ______________  Heavy-duty cooling system ___ ___ _____________  Under cab DPF with vertical tailpipe not to extend beyond rear of cab ___ ___ ______________ or interfere with any underbody or wing plow mounting  Engine retarder with switches to control all three stages ___ ___ ______________  DEF tank mounted LH side. Minimum 6-gallon capacity. ___ ___ Specify________  Exhaust after treatment mounted under cab providing maximum ground clearance ___ ___ ______________  D-Style 80-gallon fuel tank mounted to frame rails under driver’s door and mounted at a height to accommodate Underbody Scraper with 20” moldboard ___ ___ ______________  Fuel tank not to extend beyond back of cab ___ ___ ______________  Fuel tank straps to be stainless steel ___ ___ ______________  Fuel lines to be insulated ___ ___ ______________  Step arrangement under cab on driver’s side providing maximum obtainable ground clearance ___ ___ ______________  12 Volt electric fuel priming pump ___ ___ ______________  Stainless Steel oil pan ___ ___ ______________  Engine remote interface with preset fast idle ___ ___ ______________ Transmission: Allison 4500RDS 6-speed with external cooler and snowplow mode ___ ___ ______________  Dash mounted push button shift control ___ ___ ______________  LH PTO provision to provide unobstructed area for body builder to mount hydraulic pump with PTO ___ ___ ______________  Dash mounted work mode switch with indicator and customer installed pre-wire package with outputs between the seats ___ ___ ______________  Transmission temperature gauge ___ ___ ______________  Top gear speed 70 MPH ___ ___ Specify MPH___  Transmission ECU mounted in cab ___ ___ ______________  Meritor RPL25 driveline ___ ___ ______________ Page | 5 Meets Specifications Yes No Deviations Cab:  Conventional day cab style with tinted glass ___ ___ ______________  Stainless sill plates and cab skirting ___ ___ ______________  5lb Fire extinguisher and triangle kit  Three keys to match customer specified key code  Heavy duty cab air ride ___ ___ ______________  Tilting hood with stationary chrome grill and bug screen ___ ___ ______________  Air ride, high back, lumbar adjustable, heated, dual armrest, dark cloth driver’s seat ___ ___ ______________  Cloth companion passenger seat ___ ___ ______________  Heavy-duty heater, air conditioner, and defroster with shutoff valves ___ ___ _____________  Electric intermittent wipers ___ ___ _____________  Largest washer tank available ___ ___ ______________  Dual air horns with covers mounted on cab roof ___ ___ ______________  Dual electric horns  cab roof mounted led clearance lights ___ ___ ______________  Dome, courtesy and reading lights ___ ___ ______________  AM/FM radio with weather-band, Bluetooth, and Aux functions ___ ___ ______________  Multi-band dual mirror mounted antennas ___ ___ ______________  Dual stainless 7” heated west coast style mirror with lights & stainless door mounted brackets ___ ___ ______________  Power driver & passenger mirror ___ ___ ______________  Dual stainless 8” heated round convex mirrors mounted below regular mirrors on stainless brackets  Heated spot mirrors on front fenders ___ ___ ______________  Power driver & passenger window ___ ___ ______________  Lower RH door window with fresnal lense ___ ___ ______________  Storage pouch in each door and at back wall of cab ___ ___ ______________  Left- and right-hand side grab handles mounted on outside of cab ___ ___ ______________  Adjustable telescoping tilt steering column ___ ___ ______________  Heated windshield ___ ___ ______________  Sound deadening cab provision with added insulation for heat and noise ___ ___ ______________  External chrome sun visor ___ ___ ______________  Clear bug deflector mounted at front of hood ___ ___ ______________  Suspended brake and throttle pedals ___ ___ ______________  Factory installed stainless warning light mounts above cab with switch ___ ___ ______________  One (1) rear stationary window, tinted with safety glass ___ ___ ______________  Heavy-duty floor mats with double insulation and rubber mud flaps ___ ___ ______________ Power Steering:  Heavy duty, dual steering gear, compatible with steer axle rating ___ ___ ______________  Power steering cooler ___ ___ ______________ Page | 6 Meets Specifications Yes No Deviations Electrical:  All exterior lights except headlamps are to be LED ___ ___ ______________  Factory Backup alarm  160-amp Bosch alternator. ___ ___ Specify________  Three (3) Group 31 AGM 725 CCA threaded post batteries located in cab ___ ___ ______________  Battery disconnect switch located in cab easily accessible to driver ___ ___ ______________  External jump-start provision to be mounted in a location protected from ___ ___ ______________ the elements  Individual gauge type instruments including speedometer, turbo PSI, Brake application, fuel filter restriction, oil temp, tachometer, oil pressure, coolant temperature, air pressure, voltmeter, ___ ___ ______________ fuel level, hour meter, transmission temperature and DEF level ___ ___ ______________  Plow light switch and wiring for body builder installed plow lights ___ ___ ______________  Additional speed sensor wire provided in cab for spreader control ___ ___ ______________  Customer harness with blunt cut wires in cab for body builder ___ ___ _____________  Cruise Control, set to 25 MPH minimum ___ ___ ______________  Engine high idle capability with cruise switches or separate high idle switch ___ ___ ______________  Engine fan switch ___ ___ ______________  Multi-function engine connector for body builder ___ ___ ______________  CB installation provision, center mounted below header ___ ___ ______________  Power outlets and USB outlets  Top of dash navigation prep with power and ground ___ ___ ______________  One (1) dash mounted on/off switch wired to power for strobes ___ ___ ______________  One (1) dash mounted on/off switch wired to power for HID’s/work lights ___ ___ ______________  One (1) dash mounted on/off switch wired to power for wing light ___ ___ ______________  One (1) dash mounted on/off switch wired to power for sander light ___ ___ ______________  Two (2) dash mounted on/off switches wired to power ___ ___ ______________  Four (4) blank dash switches ___ ___ ______________ Frame:  1/2” Heavy duty, single, full channel, 3,000,000 in lbs. RBM per rail. No liners. ___ ___ ______________ Specify rail thickness_____in height____in RBM________________in lbs. per rail  Ground clearance of 24” for underbody ___ ___ ______________  Allow frame clearance for underbody scraper mounting ___ ___ ______________  Provide OE installed front mounted frame rail extensions, min 24” for plow equipment, full parent rail ___ ___ ______________  Rear tow hooks ___ ___ ______________ Suspension:  20,000lb min taper leaf steer springs with HD tubular shock absorbers ___ ___ ______________  Front suspension to have greaseable threaded type pins  46,000lb min HD air suspension w/dual leveling valves & 1” U-Bolts, 4 shocks, dash mounted pressure gauge & manual dump switch w/ buzzers ___ ___ ______________ Wheels and Tires:  Steer wheels 22.5 x 12.25 Alcoa aluminum polished with Michelin XZY3 425/65R22.5 load range L 20 ply tires ___ ___ ______________  Rear wheels 22.5 x 8.25 7400 lb. Alcoa aluminum polished with Michelin XDN2 11R22.5 load range H 16 ply tires ___ ___ ______________  Accuride wheel protectors between wheels/drums & dual wheels ___ ___ ______________  Specify turning radius outside _____________ft. Page | 7 Meets Specifications Yes No Deviations Paint:  Omaha Orange ___ ___ Specify________  Top of hood to be painted flat black Software  Provide current engine and transmission diagnostic software subscriptions ___ ___ Specify________ Manuals  Provide parts manuals-printed or electronic ___ ___ Specify________  Provide complete diagnostic and maintenance manuals- printed or electronic ___ ___ Specify________  Provide operators manual ___ ___ ______________  Provide list of consumable parts-filters, lights, belts, fluids, airbags etc.  Min two (2) hours tech training provided to shop staff ___ ___ ______________  Min two (2) hours training provided to operators ___ ___ ______________ Standard Warranty  Must be furnished in writing or in printed material ___ ___ ______________ Extended Warranty  Must be furnished in writing or in printed material ___ ___ ______________  7-year 150,000-mile extended bumper to bumper truck warranty ___ ___ ______________  7-year 150,000-mile extended engine/after treatment only warranty ___ ___ ______________  5-year towing warranty  Dealer responsible for cost of pickup, delivery & towing ___ ___ ______________ Taxes  No Federal or State taxes are to be included in proposal ___ ___ ______________ Registration, Title, License  All registration, title, license fees are included ___ ___  Application for registration, title, and license (municipal) sent in by dealer ___ ___ Pre-Build Meeting  There will be a pre-build meeting after winning bidders are awarded between Vilas County staff, truck dealership and body builder. Delivery  Delivery date shall be determined by bidder and indicated later on this form. The County may make a decision based on cost, parts availability, service, and timeliness of delivery ___ ___ TOTAL COST (outright) FOB Eagle River, WI Total Cost for One (1) Tandem Axle Truck Chassis $______________________________________________________________________. Page | 8 Option For Virtual Technician $_________________ Vilas County has the following trades to consider, personal inspection is recommended, and Vilas County will continue to utilize the trades until the new unit has been delivered. Vilas County requires individual trade value of each unit & reserves the right to trade one, all, or none of the following trade options. Trade-In Vilas County does not have any trucks to trade this year $__________________ Delivery Date ________________________________________________________ Quoter Signature _____________________________________________________ Quoter Name ________________________________________________________ Address______________________________________________________________ Phone Number ________________________ Fax Number_______________________ Contact_______________________________ Email Address_____________________________________________