AV Fuel for aircraft

State of Maine Procurement Justification Form PJF Page 1 of 3 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Agriculture, Conservation & Forestry Department Contract Administrator or Grant Coordinator: Jenny Stevens (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ variable over life of Master Agreement Advantage CT / RQS #: MA-18P150916*49 CONTRACT Proposed Start Date: 9/1/2020 Proposed End Date: 8/31/2022 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date:

GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Defense Finance & Accounting Service PO BOX 182317 Columbus, OH 43218-2317 Brief Description of Goods/Services/Grant: AV Fuel for aircraft PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an “X” before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed X C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. DocuSign Envelope ID: 81ACEA35-AE7E-458C-B605-D5C43B743AADDocuSign Envelope ID: A5A95983-8987-453C-8E6A-666CBBBEBC6B State of Maine Procurement Justification Form PJF Page 2 of 3 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION The Maine Forest Service operates 10 aircraft for fighting fires and the selected vendor, Defense Logistics Agency (Energy) provides fuel in bulk amounts at Federal GSA price. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. The Department of Agriculture, Conservation and Forestry has no resource of aviation jet fuel for aircraft. The Defense Logistics Agency (DLA) and the Maine Forest Service have an agreement for the Forest Service to purchase fuel in bulk from the federal government to support federal agencies and to fight fire, support law enforcement and provide logistical aid during emergencies. The vendor provides aviation jet fuel at Federal GSA pricing. The application process for the agreement happens every three years to ensure that the state is following the guidelines set by DLA. The current agreement authorization has been extended from August 2020 to October 2020 due to slow downs in the federal process to complete the authorizations. We are in the middle of the process now. Maine is the only state in the nation to have this agreement with DLA due to the logistic issues with getting large amounts of fuel for our needs in remote areas of the state. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The Maine Forest Service has no bulk storage facility except for our 8 fuel trucks spread around the state for use by Forest Service helicopters for fighting fire and other state missions. The agreement allows us to obtain fuel from the Air National Guard base in Bangor in one of our 2,500-gallon trucks to be delivered to any of those 8 locations by one of our drivers. This is the only efficient way to move the fuel to our other locations because a vendor would only be able to deliver a full tractor trailer load of 7,000 gallons at a time, and we can’t store that much in one place. Also, there are only 10 airports in the state that have jet fuel at their locations and most of those are east of I-95. None of those locations can guarantee that we could fill one of our 2,500-gallon trucks at one time during an emergency. The Air National Guard has always over 1 million gallons in storage, is centrally located in the state, and is available 7 days a week. As noted above in Section 2, combined with obtaining bulk GSA pricing, the Department of Agriculture, Conservation and Forestry has determined that DLA pricing is significantly lower, given the comparisons to the commercial market. 4. Describe the plan for future competition for the goods or services. The Department of Agriculture, Conservation and Forestry will continue to periodically monitor the Commercial market for bulk availability and while we aren’t offered this agreement from DLA because of the price, the cost is significantly lower and saves the state approximately $50,000 per year. PART IV: APPROVALS Signature of requesting Department’s Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Date: DocuSign Envelope ID: 81ACEA35-AE7E-458C-B605-D5C43B743AAD Amanda E. Beal 9/18/2020 DocuSign Envelope ID: A5A95983-8987-453C-8E6A-666CBBBEBC6B State of Maine Procurement Justification Form PJF Page 3 of 3 Rev. 1/29/2020 Signature of DAFS Procurement Official: Printed Name: Date: DocuSign Envelope ID: 81ACEA35-AE7E-458C-B605-D5C43B743AADDocuSign Envelope ID: A5A95983-8987-453C-8E6A-666CBBBEBC6B 9/22/2020Jaime C. Schorr 2020-09-22T10:40:16-0700 Digitally verifiable PDF exported from www.docusign.com