Commercial 4 Wheel Drive Tractor with Cab & Snowblower

1 | P a g e REQUEST FOR PROPOSALS Commercial 4 Wheel Drive Tractor with Cab & Snowblower ISSUED BY: Emmet County 200 Division Street Petoskey, MI 49770 RFP # EC-12-2022#21 Release Date: December 2, 2022 2 | P a g e Emmet County Finance Department Suite G74 200 Division Street Petoskey, Michigan 49770 A. PROPOSAL REQUESTED Emmet County is soliciting proposals from qualified vendors of heavy equipment to provide the County with a commercial 4-wheel drive tractor with cab and snowblower attachment. B. PROJECT BACKGROUND The current snowblower tractor at the county needs replacement. ESTIMATED TIMELINE – RFP Released December 2, 2022 Deadline to Submit Written Questions December 13, 2022 @ 3:00 PM EST Response to Questions December 19, 2022 @ 3:00 PM EST Proposal Due Date & Public Bid Opening – Admin Conference Room January 5, 2023 @ 3:00 PM EST Project Review and Award Date Pending BOC Approval January 19, 2023 (tentative) *BOC = Board of Commissioners C. SCOPE OF WORK The purpose of

this request for proposal is to invite prospective vendors to submit a proposal to supply a commercial 4-wheel drive tractor with cab and snow blower attachment to Emmet County. The Vendor shall provide the following related to this particular RFP: A. All-wheel drive tractor comparable or equivalent to a Ventrac 4520Y B. Cab with heater C. Front-mounted attachments D. 50-60” snowblower or snowthrower E. 12V chute actuator F. Minimum 60” mower deck G. Standard accessories (bidder must list all accessories included and/or optional) H. Diesel engine preferred The Vendor shall also provide the following as requested for all County RFPs: A. If applicable, provide continual or annual costs such as warranties or service contracts. B. Description of its invoicing process. Invoices should itemize line items by building location. C. An opportunity for Emmet County to complete a final inspection before acceptance of the work/ product. The Vendor will arrange for the return of all damaged or miss-shipped items. There will be no restocking fee for the return of items damaged or shipped by the vendor in error. All items returned will be credited to invoice within 14 days of receipt. D. Available financing options and terms. E. If applicable, no less than three (3) days of training to ensure adequate education of all personnel at the expense of the company providing the equipment to Emmet County. 3 | P a g e D. SUBMITTALS In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Emmet County as necessary to gain such understanding. The County reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Emmet County reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Emmet County. All information provided by Emmet County in this RFP is offered in good faith. Individual items are subject to change at any time. Emmet County makes no certification that any item is without error. Emmet County is not responsible or liable for any use of the information or for any claims asserted there from. The County intends to select a vendor in January 2023. Submittals will be evaluated and ranked based on the following criteria: A. Quality of the item(s) to be supplied (40% of the evaluation); B. Pricing for the eligible goods (35% of the evaluation); C. Conformity with specifications and suitability to the requirements of Emmet County (10% of the evaluation); D. Warranty, service contracts, industry standards, references, and history of similar projects carried out and completed on-time with no cost over runs or increases incurred (10% of the evaluation); E. Past performance of vendor (5% of the evaluation). Bidders are required to submit their proposals in the format and order of the above listed evaluation criteria. Submittals should be on double-sided sheets with text no smaller than size 11 font on 8-1⁄2” x 11” paper. Proposals will be reviewed by an internal committee where quotes will be evaluated and ranked. The contract will be awarded to the responsible, responsive vendor whose proposal, conforming to this solicitation, will be most advantageous to Emmet County, price and any other factors considered. Emmet County reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of liability whatsoever, and to waive informalities and minor irregularities in bids received. The County shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in any archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. E. REPRESENTATIONS AND CERTIFICATIONS Full name and address of the business with a short description of the business. Include a description of the following: A. Business organization B. Year established C. Federal ID number D. Michigan tax ID number E. The business’ legal formation (e.g. corporation, sole proprietor, etc.) F. State of incorporation, if applicable. G. List the location and address of the business’ office that will provide the equipment requested. 4 | P a g e F. REFERENCES RFP reviewers may solicit references from some or all client contacts provided with previous experience examples above. Please include three (3) references. G. COMPENSATION / FEES Identify all costs including expenses to be charged for delivering and/or installing the equipment. H. CONFLICT OF INTEREST Disclose any conflicts or perceived conflicts of interest. Identify what procedures your firm utilizes to identify and resolve conflicts of interest. I. INSTRUCTIONS FOR FIRMS: For your bid to qualify, you must submit three (3) hard copies in your SEALED BID no later than 3:00 p.m. on January 5, 2023 to: EMMET COUNTY FINANCE DEPARTMENT ATTN: Priscilla Meyer, Civil Counsel Office 200 DIVISION STREET, SUITE G70 PETOSKEY, MI 49770 1. Response to this RFP MUST be clearly marked RFP# EC-12-2022#21 – COMMERCIAL 4 WHEEL DRIVE TRACTOR WITH CAB & SNOWBLOWER. 2. Questions shall be submitted in writing to Michele Murray at mmurray@emmetcounty.org no later than 3:00 p.m. on December 13, 2022: 3. This RFP, any addendums, and any potential questions and answers will be posted on the Emmet County website at https://www.emmetcounty.org/open-bids-rfps/. 4. The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any proposal, for any reason whatsoever and waive technicalities. 5. The County will only accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP. 6. Emmet County will not award any proposal to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses. No late submissions will be accepted. https://www.emmetcounty.org/open-bids-rfps/ 5 | P a g e IRAN LINKED BUSINESS CLAUSE The Respondent who is selected as Consultant shall certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Consultant, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. It is expressly understood and agreed that the Consultant shall not become an “Iran linked business” during the term of this Agreement. NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012. CERTIFICATION I hereby state that I have read, understand, and become thoroughly familiar with and understand the terms and scope of work contained in the RFP. I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this RFP which will become the basis for a binding contract if accepted by the Emmet County. I hereby state that this quote will remain valid for six (6) months from this certification date. Signature: _____________________________________________________________________________ Print Name: ___________________________________________________________________________ Title: _______________________________________________ Date: _____________________________ Company Name: _______________________________________________________________________ Address: ______________________________________________________________________________ ______________________________________________________________________________ Contact Name: _________________________________________________________________________ Office: ________________________________________ Cell: _____________________________