FY23 RFP 58823026 for Child and Adolescent Health and Oral Health Programs

Funding Opportunity Details For Additional Information and to Apply - Login | Register to iowagrants.gov -478695-FY23 RFP 58823026 for Child and Adolescent Health and Oral Health Programs Title V Services Application Deadline: 10/17/2022 4:00 PM Award Amount Range:Not ApplicableProject Start Date:01/01/2023Project End Date:09/30/2023Award Announcement Date:12/06/2022Eligible Applicant:See Section 1.03 of the RFP Document Program Officer:John McMullenPhone:515-380-2968 xEmail:john.mcmullen@idph.iowa.govCategorical Area:Child Health Description It is the responsibility of the Applicant to review all Attachments listed below for additional details regarding this Funding Opportunity. The issuance of this Funding Opportunity in no way constitutes a commitment by IDPH to award a contract. Excerpts from the RFP: Purpose The purpose of this Request for Proposal (RFP) # 58823026 is to solicit applications that will enable the

Iowa Department of Public Health (referred to as Department) to select the most qualified applicant to provide public health services at the community level for Child & Adolescent Health (CAH) services. CAH services include Hawki Outreach, Early ACCESS, Healthy Child Care Iowa (HCCI), and I-SmileTM. The I-SmileTM program also includes I-SmileTM@ School. Schedule of Important Dates The following dates are set forth for informational purposes. The Department reserves the right to change them. EVENT DATE RFP Issued September 01, 2022 Written Questions and Responses Round 1 Questions Due: Responses Posted By: September 14, 2022 September 21, 2022 Final Questions Due: Responses Posted By: October 5, 2022 October 12, 2022 Applications Due October 17, 2022 by 4:00 PM Local Iowa Time Post Notice of Intent to Award December 06, 2022 Attachments Click on the File Name to open attachment DescriptionFile NameFile SizeA. RFP 58823026 Child and Adolescent Health and Oral Health ProgramsA. RFP 58823026 Child and Adolescent Health and Oral Health Programs (1).pdf1.9 MBB. IowaGrants Registration Instructions Updated 2016B. IowaGrants Registration Instructions Updated 2016.pdf873 KBC. IDPH Application Instruction Guidance 2016C. IDPH Application Instruction Guidance 2016.pdf1.9 MBD. FY23 Child and Adolescent Health and Oral Health Programs RFP Draft ContractD. FY23 Child and Adolescent Health and Oral Health Programs RFP Draft Contract Tem.pdf311 KBE. Phase 1_ Child and Adolescent Health and Oral Health Programs Draft Tech and Budget Application Review ToolE. Phase 1_ Child and Adolescent Health and Oral Health Programs Draft Tech and Budget Application Review Tool.pdf69 KBF. Phase 2_ Child and Adolescent Health and Oral Health Programs RFP Draft Application Score ToolF. Phase 2_ Child and Adolescent Health and Oral Health Programs RFP Draft Application Score Tool.pdf300 KBG. Funding Allocation TableG. Funding Allocation Table.pdf34 KBH. CCNC FTE & Funding - CSA area-county providersH. CCNC FTE & Funding - CSA area-county providers.pdf262 KBI. SPM 3 CAH FY21 DataI. SPM 3 CAH FY21 Data.pdf59 KBJ. HCCI DHS Approved Trainings 03242022 finalJ. HCCI DHS Approved Trainings 03242022 final.pdf466 KBK. Lead DataK. Lead Data.pdf483 KBL. I-Smile Partnership Assessment Tool FFY23L. I-Smile Partnership Assessment Tool FFY23.pdf500 KBM. I-Smile @ School Minimum Screening RequirementsM. I-Smile @ School Minimum Screening Requirements.pdf97 KBN. Frequency of services for clients age 0-2N. Frequency of services for clients age 0-2.pdf549 KBO. Collaborative Service Area Census 2020 Race and Ethnicity DataO. Collaborative Service Area Census 2020 Race and Ethnicity Data.pdf149 KBP. Dental Care Coordination ProtocolsP. Dental Care Coordination Protocols.pdf114 KBQ. RFP 58823026 FY23 Child and Adolescent Health and Oral Health Programs Repost Amendment 1Q. RFP 58823026 FY23 Child and Adolescent Health and Oral Health Programs Repost Amendment 1.pdf126 KB Website Links Click on the URL to go to website URLDescriptionhttp://www.cdc.gov/vaccines/schedules/hcp/index.htmlA. ACIP Immunization Scheduleshttp://shop.aap.org/hpv-vaccine-when-why-and-how/B. American Academy of Pediatrics HPV Training: HPV: When, Why, and Howhttp://datacenter.kidscount.org/data/tables/9287-uninsured-children?loc=17&loct=5#ranking/5/any/true/1984/any/18370C. The Annie E. Casey Foundation - Kids Count Data Center - Uninsured Children in Iowahttp://idph.iowa.gov/Portals/1/userfiles/106/Screening_Tool_and_Guidelines_v09-2021.pdfD. Blood lead testing guidelineshttp://iowaccrr.org/data/2018_county_data_sheets/desert-data-2018/E. Child Care Desert Datahttp://www.idph.iowa.gov/hcci/consultantsF. Child Care Nurse Consultant (CCNC) Role Guidancehttp://www.iafamilysupportnetwork.org/families/child-development/G. Child development pagehttp://www.cdc.gov/vaccines/schedules/hcp/index.htmlH: Childhood Immunization Schedules for birth through 18 yearshttp://idph.iowa.gov/Environmental-Health-Services/Childhood-Lead-Poisoning-PreventionI. Childhood Lead Poisoning Prevention Programhttp://idph.iowa.gov/Portals/1/userfiles/106/FY21-CLPPP-Service-Area-Map.pdfJ. CLPPP Service Area Map/Childhood Lead Poisoning Prevention Programs (CLPPP) in the CSAhttp://idph.iowa.gov/family-health/CSAK. Collaborative Service Areas (CSAs) Maphttp://dhs.iowa.gov/contract-termsL. DHS Terns for Service Contractshttp://www.iafamilysupportnetwork.org/families/early-access/M. Early ACCESS webpagehttp://www.minorityhealth.hhs.gov/assets/pdf/hhs/HHS_Plan_complete.pdf?utm_campaign=fyi_newsletter&utm_medium=email&utm_source=govdeliveryN. HHS Action Plan to Reduce Racial and Ethnic Health Disparitieshttp://idph.iowa.gov/finance/funding-opportunities/general-conditionsO. IDPH General Conditionshttp://idph.iowa.gov/immtb/immunization/data-and-reportsP. IDPH Immunization Annual Reporthttp://idph.iowa.gov/immtb/immunization/irisQ. Immunization Program?s IRIS Websitehttp://www.insurekidsnow.gov/R. Insure Kids Nowhttp://www.legis.iowa.gov/DOCS/ACO/IAC/LINC/4-6-2011.Rule.441.79.3.pdfS. Iowa Administrative Code 441 Chapter 79.3http://www.legis.iowa.gov/law/administrativeRules/rules?agency=641&chapter=76&pubDate=12-01-2021T. Iowa Administrative Code 641 Chapter 76http://www.legis.iowa.gov/docs/iac/rule/641.77.3.pdfU. Iowa Administrative Code 641 Chapter 77.3(137)http://www.legis.iowa.gov/docs/code/2016/135.157.pdfV. Iowa Code Section 135.157http://das.iowa.gov/state-accounting/travel-relocation/state-travelW. Iowa Department of Administrative Services In-State Travelhttp://www.iowaepsdt.org/iowa-epsdt/periodicity-schedule/X. Iowa EPSDT Dental Periodicity Schedulehttp://www.iowaepsdt.org/Y. Iowa EPSDT Websitehttp://www.iafamilysupportnetwork.org/Z. Iowa Family Support Network websitehttp://www.iafamilysupportnetwork.org/families/printed-materials/Z1. Iowa Family Support Network Printed Materialshttp://www.iowagrants.gov/index.doZ2. IowaGrants.gov Electronic Grant Management Systemhttps://stophtiowa.org/certified-locationsZ3. Iowa Office to Combat Human Trafficking (certified lodging)http://tracking.idph.iowa.gov/Health/Immunization/Childhood-Immunizations/Childhood-Immunization-DataZ4. Iowa Public Health Tracking Portalhttp://www.cdc.gov/ncbddd/actearly/index.htmlZ5. Learn the Signs. Act Earlyhttp://idph.iowa.gov/Environmental-Health-Services/Childhood-Lead-Poisoning-Prevention/Providers-Labs-and-Schools/School-Lead-ScreeningZ6. Mandatory Blood Lead Testinghttp://idph.iowa.gov/Environmental-Health-Services/Childhood-Lead-Poisoning-Prevention/Providers-Labs-and-Schools/Mandatory-ReportingZ7. Mandatory Reporting of Blood Lead Test Resultshttp://drive.google.com/file/d/10CD9vUhSeC9SnZOAnHNFe8b-PhFbP6D4/viewZ8. MCAH Data System User Manual - General Informationhttp://drive.google.com/file/d/1YbNcLhGxpdd-WESLStD2urwAddB6cQhT/viewZ9. MCAH Data System User Manual - Child and Adolescent Healthhttp://www.cdc.gov/ncbddd/actearly/milestones-app.htmlZZ1. Milestone Tracker Apphttp://www.nashp.org/wp-content/uploads/sites/default/files/Engaging_Parents_as_Partners_0.pdfZZ2. National Academy for State Health Policy Tiered Approach to Family Engagementhttp://dhs.iowa.gov/ime/providers/tools-trainings-and-services/medicaid-initiatives/peZZ3. Presumptive Eligibilityhttp://dhs.iowa.gov/sites/default/files/470-5200%20Application%20for%20Certification%20to%20Become%20a%20Qualified%20Entity_0.pdfZZ4. Qualified Entityhttp://dhs.iowa.gov/sites/default/files/Scenter.pdf?111620212124ZZ5. Screening Centers Providers Manualhttp://idph.iowa.gov/Portals/1/userfiles/88/2023%20Title%20V%20Administrative%20Manual.pdfZZ6. Title V Administrative Manual - drafthttp://data.census.gov/cedsci/table?q=United%20States&t=Disability&g=0100000US_0400000US19%240500000&tid=ACSST5Y2019.S1810ZZ7. US Census ACS 2019 5 Year Estimates Tablehttp://idph.iowa.gov/immtb/immunization/vfcZZ8. Vaccine for Children (VFC) programhttp://www.iowadatacenter.org/data/decennial/2020-race-ethnictyZZ9. 2020 Census Datahttp://www.hhs.gov/sites/default/files/ocr/privacy/hipaa/administrative/combined/hipaa-simplification-201303.pdfZZZ1. 45 CFR part 160 and 164 Questions Submitted DateQuestionAnswer09/07/2022Please clarify the funding allocation for I-Smile @ School for CSA 3. The 12 month funding allocation was ~27K, but the current funding allocation is $3K.Amendment 1 was posted on 09/08/2022 correcting the I-Smile@School funding for CSA 3.09/22/2022The RFP states that IS@S provides preventive dental services for 2nd and 3rd grade children in ALL schools with 40% or higher free and reduced lunch rates... Does this include online and virtual schools?No, this does not include the online and virtual schools.09/26/2022Clarification on the I-Smile @ School Workbook: RFP has conflicting guidance (pg 102) which says that all schools with FRL rate of 40%+ AND has students with 2nd and 3rd grades must be served, but on page 103 first bullet point describing column E/also in commentary and scoring on previous round of RFP suggested all schools 40%+ FRL rate need to be served regardless of grade (ex: requirement to serve high school that is 42% FRL). Which is correct?All schools with 2nd and 3rd grade students AND 40% or higher free and reduced lunch rate must be served.09/27/2022I understand the State's contract with Signify will be discontinued. As we work through our processes with our partners in our CSA, I'm wondering if we can get a timeline for when Signify will no longer be available to us. Also, can we get assurance that we'll have a new system before we lose Signify? And what will be the processes for transferring clients and adding other users? Thanks!The Department is currently working on the timeline and will share it with Contractors as soon as it is available. Further guidance on the transition will be provided at a later date. The goal of the department is to have the new system in place and data transferred before signify is no longer available.09/30/2022On page 28 of the RFP, under the section 2.01-B Child & Adolescent Health and Oral Health Program Overarching Requirements, Service Documentation there is a link provided that is title General User Manual CAH User Manual. When you click on this link you are directed to a User Manual – General Information signifycommunity. In other communications, you have indicated that the MCAH data system will be changing from the signify platform. For planning purposes and to be prepared for this transition we have the following questions: What is the timeline for this transition? Will all current signify documentation/records be populated in the newly implemented database? What are the plans for implementation and training for the use of this newly implemented database?The Department is currently working on the timeline and will share it with Contractors as soon as it is available. Further guidance on the transition will be provided at a later date. The goal of the department is to have the new system in place and data transferred before signify is no longer available.10/04/2022Can a BS in Medical Laboratory Science qualify for a project director in anticipation of an RN being hired in the future? Can a person with a BS in Medical Laboratory Science qualify for performing lead screens as the policies say it must be an RN however this has been a portion of my role for 9years prior to now.The person doing lead screening must have an order from a physician (could be a standing order) and work within their scope of practice. It is not required to be an RN. Many agencies use an RN because they already have them for other services.10/05/2022On page 118 last paragraph the RFP states that "the timeframe ranging from January 1, 2022 through September 30, 2023". Clarify the start date. (The time frame should be January 1, 2023)Yes, you are correct, the time frame should be January 1, 2023 through September 30, 2023.10/05/2022Regarding Signify On page 28 of the RFP, under the section 2.01-B Child & Adolescent Health and Oral Health Program Overarching Requirements, Service Documentation there is a link provided that is title General User Manual CAH User Manual. When you click on this link you are directed to a User Manual – General Information signifycommunity. In other communications, you have indicated that the MCAH data system will be changing from the signify platform. For planning purposes and to be prepared for this transitionwe have the following questions: What is the timeline for this transition? Will all current signify documentation/records be populated in the newly implemented database? What are the plans for implementation and training for the use of this newly implementeddatabase?The Department is currently working on the timeline and will share it with Contractors as soon as it is available. Further guidance on the transition will be provided at a later date. The goal of the department is to have the new system in place and data transferred before signify is no longer available.