Electric 12-14 Passenger Shuttle Van

Project Overview Minnesota State University, Mankato is requesting proposals to provide one electric 12-14 passenger shuttle van. The passenger van will replace an existing gas-powered “Daytime Maverick Shuttle” now used as part of the university’s transportation program targeting students and employees trying to get across campus. We intend to do a direct purchase for one, new electric vehicle. The vehicle will operate during business service hours and be recharged overnight. A long-term goal is to replace all three of the existing gas-powered shuttles with electric-powered units, thus lowering carbon emissions in line with the requirements of funds associated with the Federal Carbon Reduction Program of the Infrastructure Investment and Jobs Act. The shuttles serve customers along-side of much larger 40 ft. buses under a “U-Zone” contract with Mankato Transit System. Technical/Functional Requirements We recognize that supply chain and inventory limitations may exist. Clearly

document/list any variance or substitution in your proposal, if applicable, for consideration. 1. Year: 2022 or newer. 2. Type: New, Quantity 1, OEM (original equipment manufacturer) BEV (battery electric vehicle). 3. Capacity: 12-14 passenger shuttle van. 4. Fuel Type: Electric. 5. Color: White. 6. Wheels: Steel wheels with full wheel covers. 7. HVAC: A/C and BTU heat. 8. Alarm: OEM back-up alarm. 9. Running Boards: Driver side (short) and passenger side (full). 10. Charging: Permanent/wall mounted charger and portable/on-board charger. Level 2 charging station capability. Include cord. 120V/240V. 11. Audio: AM/FM, Bluetooth capability, preferred. 12. Seating Fabric: Vinyl, preferred. 13. Delivery Date: Within three (3) weeks after a signed agreement. No later than June 30, 2024 is preferred. 14. Warranty information. (Not needed is any GPS tracking devices or software as Minnesota State already has such tracking capability and software for its shuttles and Mankato Transit buses.) Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: No. Evaluation Factors Weight 1. Adherence to Minnesota State Terms and Conditions; Technical and Functional Requirements; Specifications 35% 2. Price [OR Price in relation to level of service to be provided] 45% 3. Qualifications of Vendor 10% 4. Completeness, thoroughness and detail of response as reflected by the proposal’s discussion and coverage of all elements of work listed above 10% Description Total 100% Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by dates identified. Selection Process The selection process includes the: Assistance Vice President for Facilities Management; Facilities Services Director; Vehicles Operations Coordinator. This group will evaluate the proposals and make the final decision. Contract Terms Minnesota State desires to enter into a contract/or issue Purchase Order (PO) with the successful Vendor(s) effective May 15, 2024 or on the date the last recognized signature is obtained, whichever occurs later. If Minnesota State and Vendor are unable to negotiate and sign a contract/or issue PO by May 15, 2024, then Minnesota State reserves the right to seek an alternative Vendor(s). Timeline Key Dates Timeline Friday, March 29, 2024 RFP notice is published. Thursday, April 11, 2024 2:00 PM CST Deadline for Vendors to submit clarifying questions. (Submit questions via the RFP’s portal website Q&A board.) Monday, April 15, 2024 Deadline to publish responses to RFP questions. (Answers will be posted on this RFP’s portal website Q&A board.) Monday, April 22, 2024 2:00 PM CST Deadline for RFP proposal submissions. (Submit proposals via the RFP portal website.) April, 2024 Vendor(s) selected and notified. Minnesota State reserves the right to not award a contract. The dates noted above are estimates, but are reasonable for the purposes of presenting deadlines. Required to View Event Prerequisites Required to Enter Bid 29 March 2024 1. Please review the background of Minnesota State 2. Please review the Notice and Authority 3. This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation. 4. Please review the Definitions to the RFx 5. Please review the Organizational Conflict of Interest policy 6. Please review and accept the Authorized Response Certification Statement. 7. Please review and agree to the Duration of Offer agreement 8. Please review the Terms of Payment 9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete, sign, notarize, and upload completed form with response. 10. Affirmative Action Requirements: Please review and download declaration page, complete, sign, and upload completed from with response. 11. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity must complete this form. Others can skip. 12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip. 29 March 202429 March 202429 March 202429 March 202429 March 202429 March 202429 March 2024 Buyer Attachments 1. 2024 Expense Reimbursement 2. Sample P/T Contract 29 March 202429 March 202429 March 202429 March 202429 March 202429 March 2024 https://www.minnstate.edu/system/templates/docs/CommissionersPlan.pdf https://www.minnstate.edu/system/templates/docs/4_PTServices-Template.docx Questions Required Questions Group 1: Adherence to Minnesota State Terms and Conditions Instructions: 1.1 Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder takes specific exceptions. The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type in "None" in the space provided. If exceptions exist, please include the Clause, Page Number, Suggested Change to the Clause and Explanation. 1.2 Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided. Group 2: Supplier Diversity Instructions: Suppliers must complete and upload Supplier Diversity Form and certifications as defined by Minnesota State in the Prerequisites Section. 2.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State in the Prerequisites section? 2.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section Group 3: Other Information Instructions: 3.1 Please provide contact information in case we have RFP questions. Name, Title, Email, Phone. 3.2 Technical/Functional Requirements; Specifications. Please upload a document that addresses the items listed in the RFP Technical/Functional Requirements section. Please only include pertinent information that demonstrates how your proposal meets our specific needs and keep the total pages submitted to a minimum. 3.3 Specifications. Please provide interior and exterior vehicle photos. We prefer photos of specific vehicle that you take yourself versus stock photos or sketches if the vehicle is currently onsite at your facility. 3.4 Cost/Value. Provide detailed pricing and terms of your proposal. Note any delivery fees (if applicable) as a separate line item. A Minnesota State University, Mankato representative will handle the completion and submission of state forms for licensing fees, registration, and excise tax to the State of Minnesota, Department of Vehicle Services in St. Paul who will process the Tax-Exempt/Non-Renewal license plates for the awarded electric shuttle. Dealership will not charge Minnesota State University, Mankato for this process within the cost of the RFP for this vehicle. 3.5 Other Documents. Will your firm requires our university to sign any documents in order to complete this direct purchase? 3.6 Other Documents. If your firm requires our university to sign any documents in order to complete this direct purchase, please submit those documents (or document templates) along with your proposal. Please note that as a state university we are bound to terms and conditions, and policies we must adhere to and any document you’d like us to sign will need our Legal department review and acceptance. 3.7 Attachment A. Complete and submit Attachment A. 29 March 202429 March 202429 March 202429 March 202429 March 2024 Product Line Items Product Line Items There are no Items added to this event. 29 March 202429 March 202429 March 202429 March 2024 Service Line Items Service Line Items There are no Items added to this event. 29 March 202429 March 202429 March 2024