Fire & Rescue Department Staffing Study

REQUEST FOR PROPOSALS
RFP No. 2022-001
FIRE AND RESCUE DEPARTMENT STAFFING STUDY 
CITY OF DERBY, KANSASABOUT THIS DOCUMENTThe City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals from parties wishing to be considered for consulting services to provide a comprehensive study of current and future fire and rescue department staffing needs in the City of Derby, Kansas. Please carefully review this document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and specifications contained herein, submit five (5) hard copies and an electronic PDF copy of the
Response Form together with a comprehensive proposal in a sealed envelope no later than 12 p.m. Noon (Central) Thursday, February 10, 2022.This document is a Request for Proposals. It differs from a Request for Bids/Quotations in that the City is inviting proposals for professional services that are most advantageous to Derby, in Derby’s sole

discretion for a Fire and Rescue Staffing Survey. This is
not a bid/quotation meeting firm specifications for the lowest price, and as such,
the lowest price proposed will not guarantee an award recommendation. Competitive Sealed Proposals will be evaluated based upon criteria formulated around the most important features of the service, of which quality, references, availability or capability, may be overriding factors.Proposal evaluation criteria will be used as standards by which to measure how well a proposer’s approach addresses Derby’s objectives and needs. Criteria that will be considered in evaluating proposals are set forth in this RFP.   Derby will thoroughly review all proposals received and may conduct an interview process for top proposals and to further discuss services, methodology and pricing. A proposer’s initial offer should therefore be based on the most favorable terms available from a price and technical standpoint. Derby reserves the right to conduct discussion or negotiation with any proposer regarding any proposal Derby deems competitive. Derby may also request best and final offers from any proposers and make an award or conduct negotiations thereafter. Derby reserves the right to select and recommend for award the proposal which best meets its required objectives and needs, in the sole discretion of Derby.BACKGROUND and OBJECTIVESThe City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita. The City of Derby has a population of 25,625 and is a full-service city providing water, sewer, police, fire and other municipal services in the metropolitan area of south-central Kansas. The City of Derby is served by two major north/south traffic corridors. The City operates under a mayor/council/manager form of government. In 1952, the Derby Volunteer Fire Department formed with 13 members and provided the community with service through this model for more than five decades. Sustained community growth prompted the department to seek out fulltime staffing options, which began in July 2005. Continued staffing growth has been funded by a mix of grants, approval of new positions in the budget, and the Derby Difference Sales Tax, which was approved October 14, 2013, began collection in January 2015, and will sunset December 31, 2024.As of December 2021, the department operates with 26 fulltime staff operating out of two fire stations. Paid staff is augmented with 12 part-time firefighter/EMTs. The department also has 19 volunteer firefighters and a current minimum staffing level of 8 fulltime firefighters for each shift.Broadly stated, the City of Derby is seeking a Fire Department staffing study with specific, actionable, quantifiable, benchmarks, and recommendations specific for the City of Derby. Study topics will include response staffing, administrative staffing, and performance standards, with recommendations based on available analytics and benchmarks, along with decision-making triggers for establishing new positions.SCOPE OF SERVICESThe final scope of services will be the result of negotiations between the City and the successful respondent. A proposed scope of services and desired outcomes is available in the attached Exhibit A – Proposed Scope of Services. DOWNLOAD RFP INFORMATION