Print Shop Services

Print Shop Services

Purchase Orders
Print Service projects expected to cost $2,500 or more, submit a request for bid to the state print shops through State Print Shop Web Portal . Print Service projects less than $2,500 may be sourced directly from any of the contracted state print shops or by soliciting bids through the State Print Shop Web Portal . State print shops should respond to a bid within the requested time frame and the purchasing agency is required to tabulate the bids using the SPD Print Bid Tabulation Template to identify the lowest bid that meets the specifications. Note that when TCI bids on a print job and is not the lowest bidder, statute requires than TCI be given the opportunity to lower its bid. Upon award, the completed bid tabulation noting the awarded bidder should be sent to all state print shops and the State Print Services. If state print shops do not provide a bid, agencies may seek a commercial vendor following standard state agency purchasing

rules. Effective Sept. 1, 2017, the state does not contract with a prequalified pool of commercial print shops that agencies are required to use. For information on this procurement process and associated purchasing requirements please reference pages 22-24 of the Texas Procurement and Contract Management Guide and visit the State Print Services web page.




Contractor Performance
The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the 
CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

NIGP Code(s)
966-00