Dover Sidewalk and Hand Railing

"The State shall not beheld liablefor any costs incurred by the vendor in the preparation of thair proposal or for\nwork performed prior to contract issuance.\n\nCERTIFICATE OF INSURANCE:\nPrior to perfonming any services for the State, vendors awarded a contract shall be required to:\n\ne Submit proof of comprehensive general Iiability insurance in accordance with Section 14. of\nthe P-37 contract. The coverage shall have appropriate riders against all claims of bodily\ninjury, death or property damage, in amounts of not less than $1,000,000.00 per occurrence\nand $2,000,000.00 aggregate.\n\ne Certify compliance with, or exemption from, the requirements of NH RSA 281-A, Workers\u2019\nCompensation, in accordance with Section 15 of the P-37 cortract.\n\nCONTRACT TERMSAND CONDITIONS:\nTheform contract P-37 included herein shall be part of this bid and the basis for contract discussions. The\nsuccessful vendor and the State, following notification of award, shall promptiy

executethisformof\n\ncontract, whichis to be completed by incorporating the service requirements and price conditions established\nby the vendor\u2019s offer.\n\nBID INQUIRIES/CLARIFICATIONS:\n\nAll questions regarding thisRFB contact Annie Bullis, Department of Safety, Division of Administration,\na DOSPurchasing@dos.nh.gov\n\nAll questions regarding thescope of service contact] im Minery at 603-419-9451\nV endor Inquiry Period ends 04/15/2024 by 2:30 PM.\nFinal Agency Responses to Inquiries will be by 4/16/2024 at 2:30 PM\n\nV endor must include complete contact information including the vendor's name, telephone number and fax\nnumber and e-mail address.\n\nADDENDUM:\n\nInthe event it becomes necessary to add or revise any part of this bid prior to the scheduled Bid\nOpening/Due Date, the Division of Administration, Financial Management & Planning Bureau shall post\nany Addenda on the website. It isa vendor s responsibility to access the websiteto ensure no bidding\nopportunity or addenda are overlooked which may impact this bid. The web address is Tihe web address is\nhttps: //apps.das.nh.gov/bidscontracts/bids.aspx\n\nBID OPENING/DUE DATE:\n\nAll bid submissions must be received at'the Department of Safety, Division of Administration, Financial\nManagement & Planning Bureau no later than 2:30 PM EST on April 18,2024. Submissions received after\nthe date and time specified will be marked as Iate and will not be diigiblefor consideration inthe evaluation\nprocess. There will be no exceptions to this requirement.\n\nRFB DOS 2024-07 Page3of 11\n" "TheAgency will conduct an initial screening step to verify Vendor compliance with the submission requirements\nset forth intheRFB and the minimum substanti ve content and bid format set forth within this RFB. TheAgency\nmay waive or offer a limited opportunity to cure immeterial deviations from the RFB requirements if it is\ndetermined to be in the best interest of the State. A bid that falls to satisfy content, format or submission\nrequirements may bergected without further consideration.\n\nAll offers shall remain valid for a period of one hundred and twenty (120) days fromthe Bid Due Date. A\nvendor\u2019s disclosure or distribution of proposals other than to Department of Safety, Division of Administration,\nFinancial Management & Planning Bureau, will be grounds for disqualification. No morethan one (1) bid per\nrespondent should be submitted.\n\nBID RECEIPT AND OPENING:\n\nIn accordance with RSA 21-G:37 I and Il(a), to preservethe integrity of the bidding process, a public bid\nopening will be held at which it shall disclose the name of the bidders which submitted timely bids andtthe\nprices offered.\n\nAWARD CONSIDERATION:\n\nThe contract award shall be madeto a V endor meeting all terms and conditions of this RFB and providing the\nlowest total cost of the pricefor books only, books with CD\u2019s included and books with ebook option.\n\nThe State reserves therightto cancdl dl or any part of this RFB at any time. Cancallation of thisRFB, in\n\nwhole or in part, shall not bar the State fromissuing an RFB for the same services or from purchasing the\nsame services through other means. Any resulting contract(s) shall become effective on the date approved\nby Governor and her Executive Council for the State of New Hampshire.\n\nIf necessary, the vendor agrees to submit a properly executed State agreement form P37 and provide\nrequired supporting documentation/certifications within ten (10) business days of being notified th\n\nwere the lowest bidder. Any agreement:!s) that may result from this RFB shall not be binding on either\nparty until final approval.\n\nNOTIFICATION AND AWARD OF CONTRACTS:\n\nDepartment of Safety, Division of Administration, Financial Management & Planning Bureau, shall provide\nwritten notification to a vendor who is awvarded a contract rdativeto this RFB. Public announcements or\nnews rdesses pertaining to any contract avvarded shall not be made without the written permission of the\nDepartment.\n\nBid results will not begiven by telephone. Bid results will be made public atthetime of bid award which\noccurs upon the approval of theGovernor & Council. Bid results may be viewed on our website at\n\nwww.nh.gov/safety/commissioner/procurement/index.htm\n\nINVOICING AND PAYMENT:\n\nInvoices shall besubmitted via email to the Department of Safety upon completion of servicestothe\nequipment. Payment of said invoices shall be paid in full within thirty (30) days after recaipt of properly\ndocumented invoices and acceptance of the work to the State\u2019 s satisfaction.\n\nInvoice Remit Email Address: accountspayable@ dos.nh.gov\n\nRFB DOS 2024-07 Page4of 11\n" "SECTION 3: BID SUBM ISSION INSTRUCTIONS\n\nINSTRUCTIONS:\nAll vendors must summarizetheir prices in Section 4 and complete Attachment 1\n\nAll vendors must have a certificate of good standing from NH Secretary of State, a certificate of\nauthority/vote and a certificate of lability insurance.\n\nAll vendors must be registered as aNH vendor with a NH vendor identification number.\n\nOncethe bidder is sdiected, the contract will go to the Govemor and Council for final approval to award the\ncontract.\n\nBID SUBMISSION:\n\nV endors shall submit their sample product and bid in its entirety via hand-delivery, mail (address below), or\ndectronically to DOSPurchasing@dos.nh.gov\n\nMailing Address:\nAnnieBullis\nNH Department of Safety\nDivision of Administration, Financial Management & Planning Bureau\n33 Hazan Drive\nConcord, NH 03305\n\nHand-Delivered:\nAnnieBullis\nNH Department of Safety\nDivision of Administration, Financial Management & Planning Bureau\n33 Hazean Drive\nConcord, NH 03305\n\nResponses shall be marked as:\n\nState of New HampshireRFB DOS 2024-07\nDue Date: 04/18/2024_ @ 2:30 PM\n\nRFB DOS 2024-07 Page5of 11\n" "SECTION 4: BID RESPONSE DOCUMENTS\nOFFER:\n\nThe bidder hereby offers to provide services to replacethe concrete sidewalk with a new asphalt sidewalk to\nthe State of New Hampshire in accordance with all the requirements of this bid for the entire contractterm.\n\nQUALIFICATION OF CONTRACTORS:\n\nThe contractor shall provide, at least 2 clients currently being serviced and that the clients listed demonstrate\nsuccessful services for the makes and types of services listed within this bid.\n\nClient Name \u201a Contact Person Phone #\nClient Name \u201a Contact Person Phone #\nClient Name \u201a Contact Person Phone #\n\nBIDDER CONTACT INFORMATION:\n\nVENDOR NAME:\n\nVENDOR ADDRESS:\n\nCONTACT NAME:\n\nCONTACT EMAIL:\n\nTEL. # FAX#\n\nEMERGENCY RESPONSE #\n\nREMIT ADDRESS:\n\nREMIT CITY, STATE ZIP:\n\nRFB DOS 2024-07 Page6of 11\n" "QUOTE FORM\n\nThe bidder hereby offersto provide services to replacethe concrete sidewalk with a new asphalt sidewalk to\nthe State of New Hampshire in accordance with all the requirements of this bid for the entire contractterm.\n\nCOMPANY:\nCONTACT:\nADDRESS:\nCITY/STATE/ZIP:\nItemized G oods / Services Description Qty Price\n$\n$\n$\n$\n$\n$\n$\n$\n$\n$\nTotal Bid $\nSigned: Date:\nPrinted Name: Tite\n\nSubmit with other forms to: NH Department of Safety, Division of Administration, Financial Management & Planning\nBureau\n33 HzzenDrive\nConcord, NH 03305\n\nAttention: Annie Bullis\n\nRFB DOS 2024-07 Page7of11\n"