Printing of 2025 Maine Fuel Decals

\nSecretary of State, Bureau of Motor Vehicles\n\nDepartment Office/Division/Program:\n\nDepartment Contract Administrator or\nGrant Coordinator:\n\n(If applicable) Department Reference\n#:\nCONTRACT Bropesed Salt \u201e,1,2024 Proposed End. | 3730/2024\nDate: Date:\n\nOriginal Start Date: EffeetivieDte: | 0000]\n\nAMENDMENT Previous End Date: NewEndDte | |\nProetSatDte:\u2014D\u20142\u20142\u2014[\u2014nNA | GrntSatDtel \u2014\u2014\u2014 |\n\nSen Project End Date: Grant Edda: | |\n\nVeendor/Provider/Grantee Name, | Rydin\nCity, State: | PO Box 7233 Streamwood, Illinois 60197\nBrief Description of f\nGosdsiServicas/Grant: 18,500 of 2025 Maine Fuel Decals\n\nPART Il: JUSTIFICATION FOR VENDOR SELECTION\n\na] ACommaimermus [m] ccm \u2014\u20143\u2014__\n\u00a9 8. Amensmen || m SiiesiailkgeneyDreien\nx 1 \u00a9. Single Source/Unique Venor | 1 I. Federal Agency Directed\n5 | D, Popretr\u00f6nppigt\u00fcpetene | \u00a9 | 4. Mingandcaie\n(5 TE Emm m Keimen\n\"5 | OR. UnversyGooperaiveropei

| D | 1 Oihermuonzaien\n\nREV 01/23/2024 Page 1 0f3\n\nDave Lachance\n\n" "Procurement Justification Form (PJF)\n\nPlease respond to ALL of the questions in the following sections.\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, Services or grant to\nsupplement the response in Part |.\nThis RQS is for the production of 18,500 of the 2024-2025 Maine Only Fuel Decals for the Motor\nCarrier Section IFTA/Fuel Unit within the Bureau of Motor Vehicles. These decals are required\nunder IFTA Rule Chapter 165 for any qualifying vehicle not traveling in two or more jurisdictions\n(intrastate). Maine Only Decal carriers are required to file a once-a-year application and report\nmiles traveled and fuel gallons bought, which are then reported to Department of Transportation\nand Department of Environmental Protection. The revenue from these decals goes to the highway\nfund, these decals are proof of compliance with IFTA Rule Chapter 165.\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il.\nReference the RFP number, if applicable.\nThe specifications and design of the fuel decal decals are very precise and need to be ofan\nassured quality and durability; the printing needs to be clear and legible, and the adhesiveness\nneeds to be durable. Rydin has been producing Maine\u2019s decals since 2004 and has proven\nthemselves as a competent and reliable vendor for these important decals. Prior to Rydin, the\ndecals were produced in house. In 2021, another company was contracted and there were many\nissues identified - misnumbering, bad quality sticker stock, static issues, reflective issues, and\nadhesive issues. These problems were reported to BMV leadership by customers and staff. Due to\nthe importance of the decals, and Rydin\u2019s stellar track record, BMV is contracting with Rydin for this\norder of decals. The critical nature of these decals to the operations of BMV and other state\nagencies, along with the importance to the trucking industry, demands a high-quality product that\nmeets the specifications and needs as determined by the Bureau and federal regulations. Rydin\nhas proven over 10 years of production to be able to produce these important stickers, and there is\na risk of failure with going with another vendor - a failure that could negatively impact the Maine\nFuel Program and put the state out of compliance with Federal standards and requirements.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was\nallocated to grantee.\nCosts are consistent to past rates and are reasonable. A previous effort to solicit bids\nwith an inferior product that did not meet business or operational needs.\n\nended up\n\n4. Describe the plan for future competition for the goods or services.\n\nWill consider competitive bidding in balance with operational needs of the Bureau.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\nDoes this request utilize ARPA/MJRP funds?\n\nD Yes, MJRP funds (023) - If Yes, please attach the approved Business Case(s).\n\nOD Yes, ARPA funds (025) - If Yes, please be aware of the requirements from awarding federal\nagencies.\n\nREV 1/23/2024 Page 2 0f3\n" "Procurement Justification Form (PJF)\n\nNo - If No, proceed to Part V.\n\nPART V: CONFLICTS OF INTEREST (COl); PURCHASES BY THE STATE\n\nDoes the requesting Department signatory understand and acknowledge Maine\u2019s COI Statute?\n\nX Yes, the requesting Department signatory understands and acknowledges Title 17, Chapter 101\n83104.\n\nPART VI: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\nSignature of requesting\n\nDepartment's Commissioner\n\n(or designee): I The \u2014f _)\nTyped Name: | David Lachance \u2014=E\nee RER 7 27 EEE = \"> =) ER BE u Fr\n\nSignature of DAFS er bye\n\nProcurement Official: || Hatte Veruille\n\n891CE7A1493D45B\n\nTyped rg Ma