Youth Violence Website Design

From: Reading(City)

Basic Details

started - 19 Sep, 2022 (18 months ago)

Start Date

19 Sep, 2022 (18 months ago)
due -

Due Date

N/A
Bid Notification

Type

Bid Notification

Identifier

N/A
City of Reading

Customer / Agency

City of Reading
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REQUEST FOR PROPOSALS FOR YOUTH VIOLENCE PREVENTION WEBSITE DESIGN AND MANAGEMENT SERVICES 3 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA I. REQUEST FOR PROPOSAL The City of Reading (“City”) is soliciting proposals (each, a “Proposal”) from qualified firms (each, a “Proposer”) for the delivery of website design, development and maintenance, hereinafter referred to as the “Program,” as further described in the Scope of Services contained herein. The City reserves the right to award all, some or none of the Services set forth in this Request for Proposals (“RFP”) to any one Proposer based on the City’s review and assessment of the Proposals meeting the criteria set forth herein. The Proposals shall be submitted electronically via the Penn Bid Program (https://pennbid.procureware.com). Proposals shall be received until 3:00 p.m., prevailing time, on October 28,
2022. Proposals received via Penn Bid after the hour specified shall not be considered. II. INTRODUCTION PURPOSE The City of Reading is accepting currently accepting proposals to develop and design a website to house programming, events, and other related announcements from non-profits that service the City of Reading area. The idea is to create a centralized location of information for families to identify and access programs and opportunities for young children, teenagers, and families. In addition to designing and developing this platform, the successful bidder shall manage and maintain the website. This will include assurance of submission of 501(c)(3) documentation and liability waiver (a template of the waiver will be provided by the City) submission prior to allowing the addition of content (i.e., images, links, etc.) provided by the organization is added to the site. Content updates received from authorized organizations will need to be added/removed on the site throughout the life of the contract. SCOPE OF SERVICES Description The successful bidder shall create a flexible, informative, easy-to-navigate website with a clean and uniform template design that is easy to maintain and viewable by desktop and mobile devices. In addition to designing a user-friendly site with an intuitive interface, we seek a design partner that provides search engine optimization and social sharing tools. For pages and content that is not yet in existence, the preference is to have predefined templates that dictate the layout and color scheme. The City of Reading will consider other hosting options based on recommendations. To be effective, this website must be: • Easy and intuitive • Visually pleasing • Informative 4 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA • Safe and secure • Quick to load and operate • Responsive mobile device and desktop • Improve Net Promoter Scores and Google Rankings • Search Engine Optimized with proper Keyword Research This project's scope is to design, develop and manage a new Youth Violence Prevention hub/website, and provide uniformed templates for non-profit organization content incorporation. Verified non-profits that provide signed waivers will supply the successful candidate firm with the photography and content necessary to populate the new site. City’s Communications Coordinator can also provide supplemental content for the new site. Discovery Confirm audiences, objectives, graphic look and feel, navigation, technology issues and assumptions, required functionality, phasing, and budgetary constraints, resulting in a creative brief. Design Disclosure of website information architecture, graphic look and feel, user navigation, the home page, and main navigation templates. Development Guidelines Vision To meet our goals, this new website must: • Serve as a hub for non-profit organizations as part of Mayor Moran's work toward Youth Violence Prevention • Provide a modern, clean and relevant design • Showcase the mission, organizations, programs, and events • Improve access to information and engage site visitors • Strengthen relationships with community partners and youth • Provide a scalable, maintainable solution • Document efforts towards youth engagement and violence prevention Strategies • Utilize responsive design with the latest technologies to provide a consistent user interface across all devices • Establish a clear path for visitors to access relevant information • Present clear and concise information to end users • Integrates easily for social media sharing • Seamlessly directs traffic from outside non-profit organizations to a new website: www. "Youth Violence Prevention Platform Name" .com • Function as the "hub" for organizations, information, events, and programming. • Maximize search engine optimization through strategic mark-up language and content • Provide an archival system for City of Reading Youth Violence Prevention-related press releases, photos, and videos and move historical data to a searchable database. 5 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA The website designed by the successful candidate must meet the following criteria: • Include templates incorporated into the content management system that will permit technical and non-technical staff to update website content on specific pages. • Once the site has been completed and accepted by the City, the site will be maintained centrally by the selected candidate. Training of a non-professional editor identified by the City may be needed. This should be kept in mind when selecting the tools that are included. • Convert and revamp substantial amounts of existing content from non-profits to new website design. • The chosen candidate is responsible for working with the City and verified non-profit organizations to build the site. The City will be available to assist with connections to non-profit organizations. • The site must be clean and attractive, with a mix of text and graphics. Visually, the site should be modern, clean, and engaging. It should fit as close to a single displayed page on a typical-size monitor as possible. • Each section of the site should have a standard look and feel. The City logo should be prominently displayed on every page as a common header and will be provided by the City’s Communication Coordinator. • The use of photography and fonts should be consistent throughout the site, with the layout of each page having a great deal of consistency. Pictures on the front page should be a larger size than other subpages. The sitemap should provide for these photos to be easily changed. • The site should be easy to navigate, where information is grouped and presented logically, with minimal levels needed for the user to find the desired information. The navigation design should complement the capabilities of touch-enabled, mobile devices. • Development of templates that adhere to the proposed navigation scheme enabling a variety of content to adapt to design. • Provide search capabilities using keywords or phrasing that will identify content throughout the site and optimize Google Rankings. • Build connections to externally hosted resources. • An assigned project manager will be made available to present information and coordinate with City, including a reasonable number of meetings (either in person or via videoconference) to present design and development solutions. • Once the website has been completed and accepted by the City, the website design and all of its contents, software and architecture become the property of the City of Reading. Site Specifications The City encourages creativity in the proposals submitted, but there are specific requirements for the website project. Your proposal must account for all of these requirements. • The site must be compatible with current and one (1) previous version of Internet Explorer, Firefox, Chrome, and Safari browsers. • The website must not require plug-ins as a default. • The site should be developed to meet all current federally-mandated ADA access requirements. • The site must be built per the latest Web Content Accessibility Guidelines and should also be 6 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA easily accessible to novice and experienced Internet users. • The website must be designed with a mix of text and graphics so that each page loads in a way acceptable to the typical user having an average home Internet connection speed. III. PROPOSAL CONTENT While there is not a specific page limitation, the Proposals shall provide a straightforward, concise description of the Proposer’s ability to fulfill the requirements of the Program, as set forth in this RFP. In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that the Proposals include the information and be organized in the manner specified below. A. QUALIFICATIONS AND TECHNICAL PROPOSALS As a component of the Proposal, each Proposer shall submit a “Technical Proposal” which shall include, without limitation, the information outlined in this RFP. The response under this section shall include the following: 1. Company Overview: Provide an overview of the prime firm and any subconsultants. 2. Project Qualifications and Experience: a. The Proposer shall demonstrate its knowledge and understanding of the Project with specific examples of similar efforts. Include a summary of each such relevant project experience by the Proposer and any subconsultants. b. The Proposer shall submit at least three (3) of its clients (including names and phone numbers) as references and describe the relevant project (including dam size and type) for such clients. c. The Proposer shall indicate its local knowledge and understanding. 3. Approach: The Proposer shall describe its understanding and the approach to completing the Program. The approach shall be written as a standalone section describing the scope of work in manner that can be used as part of the Consultant Agreement. 4. Schedule: The Proposer shall provide preliminary Program and Project schedules showing the planned approach, key task activities and milestones necessary to meet the Program and Project schedules starting upon a Notice to Proceed. The Proposer shall identify significant potential risks that may impact the schedule with recommendations for the mitigation and/or elimination of such risks. 7 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA B. COST PROPOSAL Costs should be detailed as either or all costs associated with the delivery of the project should be presented in a flat rate, fee-for-service format or an hourly rate with a not-to-exceed total amount and a rate and estimated amount of time for each aspect of the Project. The price you quote should be inclusive. If your price excludes specific fees or charges that could apply to this work, you must provide a detailed list of those additional fees with and explain in detail what those fees cover and how they are assessed. If the execution of work to be performed by your company requires hiring subcontractors, you must clearly state this in your proposal. Subcontractors must be identified, and the work they will perform must be defined. In your proposal, please provide the name and address of the subcontractor. The City will not refuse a proposal based upon the use of subcontractors but does retain the right to refuse the subcontractors you have selected. The Selected Consultant will invoice the City in accordance with the process set forth in the Cost Proposal as it is incorporated in the Contract for its performance of the Project. The Proposer shall also provide a schedule of hourly billing rates in the event that the City requests, in writing, additional Services be performed outside of the scope of Services specified herein. C. ASSIGNMENT OF KEY STAFF The key member(s) of the proposed Consulting Team must be identified in the Proposal and assigned to the Project and must remain assigned and available to the Project for its duration unless such person leaves the employment of the Selected Consultant or the City agrees in writing to modify the proposed Consulting Team. If a key member leaves the employment of the Selected Consultant during the course of the Project, the City must be notified immediately, and the Selected Consultant must submit the name and credentials of the person replacing the key member for approval by the City prior to that person starting work on the Project. D. SUPPLEMENTARY DOCUMENTS The Proposer shall execute a Non-Collusion Affidavit, Non Discrimination Statement, Political Contribution Affidavit, Certification of Non-Indebtedness to the City as such documents are set forth below. Any Subconsultant identified in the Proposal shall also execute a Non Discrimination Statement and Political Contribution Affidavit, as such documents are set forth below. All such executed documents shall be included with the Proposal. Each Proposer and any Subconsultants identified in the Proposal shall provide a completed Proposer’s Statement for Public Disclosure, as such form is set forth below, with the Proposal. IV. PROPOSAL PROCESS 8 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA By submitting a Proposal, each Proposer certifies that it has read the complete RFP, understands the Proposal process, and has full knowledge of the scope, nature and quality of work to be performed associated with this RFP, and accepts and agrees to all provisions of this RFP. A. PROPOSER’S CLARIFICATION AND QUESTIONS To ensure fair consideration for all Proposers, the City prohibits communication to or with any City official, department director, division manager, employee, or the Project/Construction Manager related to this RFP prior to the submission of the Proposal with the exception of those questions relative to interpretation of specifications or the Proposal process. Interpretations of the meaning of the RFP documents made to any Proposer orally shall not be binding on the City or any other Proposer. The City is requesting that any questions or clarification requests be submitted in writing the Penn Bid Website until October 14, 2022. It is the City’s intent to review these questions, and provide a response to all of the Proposers. Any interpretation made to prospective proposers will be expressed in the form of an addendum which, if issued, will be conveyed in writing via the Penn Bid website no later than October 21, 2022. After the Proposal has been submitted to the City, communications related to this RFP, the Proposal or the Services initiated by a Proposer to the City shall be prohibited until a Contract has been executed by the City. Any communication between a Proposer and the City shall only be initiated by the appropriate City employee or agent in order to obtain information or clarification needed to develop a proper, accurate evaluation of the Proposal. Any prohibited communications initiated by a Proposer may be grounds for disqualifying the offending Proposer from consideration for award of the Proposal and/or any future proposal. B. CONFIDENTIALITY OF THE PROPOSAL Under Pennsylvania’s “Right to Know” law, public records are required to be open for reasonable inspection. All Proposal information, including detailed price and cost information, will be held in confidence while the City is evaluating the Proposals. After the City and Selected Consultant have executed the Contract, all Proposals will become public records. Copies of said public records may be requested through the City’s Chief Clerk’s office. Trade secrets and other confidential proprietary data contained in the Proposal may be held confidential if the Proposer requests in writing that the City does so and the City agrees in writing to do so. Material considered trade secrets or confidential proprietary data by the Proposer must be clearly identified and the Proposer must include a brief statement that sets out the reasons for requesting the confidentiality of each such material. Blanket statements that entire Proposal is 9 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA confidential shall be unacceptable. The Proposal will become the exclusive property of the City and will not be returned. C. EVALUATION OF PROPOSALS The following criteria will form the basis upon which the City will evaluate proposals. The mandatory criteria must be met and include: Deliver proposals to the to the Penn Bid website (https://pennbid.procureware.com Proposals meeting mandatory requirements will be evaluated with the following criteria: • The proposed solution meets the needs and criteria outlined in the RFP. • Expertise in recommending and communicating appropriate technical and aesthetic solutions as evidenced by the proposal and references. • Prior work that demonstrates artistic, innovative and user friendly interfaces that engage viewers. • The candidate has successfully completed similar projects and has the qualifications necessary to undertake and be successful with this project. • The price is appropriate for the value being offered by the proposer. • The candidate firm has an appropriate number of staff and the necessary expertise to develop the site in a timely manner. • The proposal is presented clearly, logically, well organized, and has the appropriate information the RFP calls for. Any other experience and/or criteria the City deems relevant. PROPOSAL SUBMISSION All proposals, including the pricing, shall be uploaded to the Penn Bid website (https://pennbid.procureware.com) no later than 3:00 p.m., prevailing time, on, October 28, 2022. Any proposals received after that time will not be considered. All costs associated with the delivery of the project should be presented in a flat rate, fee-for-service format. WITHDRAWAL OF PROPOSALS Proposals may not be modified after submittal. Proposals may be withdrawn after submittal, provided the Proposer makes its request to withdraw in writing and the request is received and acknowledged by the City in writing prior to the time specified for the Proposal Opening. Negligence by Proposer in preparing its Proposal confers no right of withdrawal or modification of its Proposal after such Proposal has been opened. No claims on account of mistakes or omissions in any Proposal will be considered. Proposals are deemed a firm offer and each Proposer agrees that its Proposal shall not be withdrawn within one hundred twenty (120) days from the Proposal Opening. 10 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA D. PROCEDURE FOR REVIEW OF PROPOSALS The City shall conduct a preliminary evaluation of all Proposals based on the information provided. The City will first review each Technical Proposal for compliance with the minimum qualifications and mandatory requirements of the RFP. Failure to comply with any mandatory requirements may disqualify a Proposal. Upon completing its technical review, the City will evaluate and score each of the Technical Proposals. The City will then open each of the Cost Proposals and complete a similar review, evaluation, and scoring. The City may arrange for meetings or interviews with one or more of the Proposers to clarify any aspect of its Proposal and to give a Proposer the opportunity to explain its credentials. The City has the responsibility to negotiate the most favorable cost, terms and conditions for the City. The negotiating process may involve one or more Proposers, and may continue until the Contract is executed by the Selected Consultant. The City will contact the Proposers selected for an interview with the date and time for their respective interviews. E. WINNING PROPOSAL The City will select a winning Proposal if the City determines that an appropriate, acceptable and complete Proposal is submitted by a responsible Proposer which the City, at its sole and exclusive discretion, determines will provide the best overall value to the City. V. CONTRACT TERMS REQUIRED TO COMPLETE THE PROJECT The City will notify the selected Proposer with a “Notice of Award”. The selected Proposer and the City will execute a contract, in a form substantially similar to the proposed contract for the completion of the Services identified in this RFP (the “Contract”) within seven (7) calendar days after the City’s transmittal of the Notice of Award. If the selected Proposer does not accept the Contract presented by the City within such time, the City may, in its sole discretion, withdraw the Notice of Award. Subject to the City’s reservation of rights below, the City may select another Proposer to award the Contract or withdraw the RFP. The Contract, when executed, shall be deemed to be the entire agreement between the parties; the Selected Consultant shall not base any claim for modification of the Contract upon any prior representation or promise made by the representatives of the City, or other persons. This RFP will be attached as an exhibit to the Contract. The Contract will include, without limitation, the following terms and conditions: A. INSURANCE General Liability – for bodily injury and property damage – including any liability normally covered by a general liability policy with limits of not less than $1,000,000 per occurrence and $2,000,000 11 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA in the annual aggregate. Business Automobile Liability – For owned, non-owned, leased and hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage. Professional Liability – in minimum amounts of $1,000,000 per occurrence and $2,000,000 aggregate. Umbrella/Excess Liability – with limits of not less than $5,000,000 per occurrence and $5,000,000 aggregate following from underlying liability coverage. Workers’ Compensation – Statutory limits in each state in which Service Provider is required to provide Worker’s Compensation coverage including “All States” and “Voluntary Compensation” endorsement, and a Waiver of Subrogation endorsement in favor of the City. Employer’s Liability – with limits of not less than $100,000 Accident – Each Accident, $100,000 Disease – Each Employee; and $500,000 Disease – Policy Limit. Prior to commencement of the performance of the Agreement, Contractor shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Reading, its elected officials, agents, and employees as Additional Insured for “ongoing operations” and “products and completed operations” for a period of three years after final payment under the Commercial General Liability Coverage. Coverage should be provided by ISO Endorsements CG20 10 04 13 and CG2037 04 13 or their equivalent. Contractor’s Commercial General Liability, Automobile Liability, and Umbrella/Excess Policy shall be Primary to and will not require contribution from any other insurance under which the Additional Insured is a Named Insured. To the fullest extent permitted by applicable state law, all policies shall contain a Waiver of Subrogation Clause. The Certificate shall note the project and provide that no policies may be cancelled without thirty (30) days advance written notice to the City. Such certificate shall be issued to: City of Reading, Attn: Risk and Safety Coordinator, 815 Washington Street, Reading, PA 19601. All insurance policies shall be in effect with companies holding an A.M. Best rating of “A-“ or better or financial rating of IX or better with the A.M. Best’s Company Key Rating, Guide Latest Edition and shall be licensed or authorized to do business in the Commonwealth of Pennsylvania. Such companies shall also be acceptable to the City. Said policies shall remain in full force and effect until the expiration of the terms of the contract or until completion of all duties to be performed hereunder by the Contractor, whichever shall occur later. B. EQUAL EMPLOYMENT OPPORTUNITY During the performance of the Contract, the Selected Consultant agrees as follows: The Selected Consultant will not discriminate against any employees or applicant for employment because of race, color, religion, sex, or national origin. The Selected Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex or national origin. Such action shall include, but not be 12 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Selected Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The City may elect to provide the Selected Consultant with the required form notice. The Selected Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Selected Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. In the event of the Selected Consultant’s noncompliance with the non-discrimination clauses above or with any applicable laws, the Contract may be canceled, terminated, or suspended in whole, or in part and the Selected Consultant may be declared ineligible for further City contracts. The Selected Consultant shall include the paragraphs set forth in this section in every subcontract or purchase order unless exempted. C. EMPLOYMENT OF CERTAIN PERSONS PROHIBITED No person who, at the time, is serving sentence in a penal or correctional institution shall be employed on the work covered by the Contract. D. ALTERATIONS OR MODIFICATIONS The Contract will be under the direct supervision of the City, its authorized representatives or its agents. Any alterations or modifications of the work performed under the Contract shall be made only by written agreement between the Selected Consultant and the City’s authorized representative and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by a written agreement and signed by the City’s Managing Director. E. SUBCONTRACTS The Selected Consultant will not be allowed to subcontract work under the Contract unless prior written approval of each Subconsultant is granted by the City in its sole discretion. The Subconsultants shall be bound by the conditions of the Contract and shall execute and deliver to the City a Political Contribution Affidavit and Non Discrimination Statement prior to performing any Services under the Contract. All required notices, work orders, directives and requests for emergency Services will be directed to the Selected Consultant. All directions given to a Subconsultant in the field shall bind the Selected Consultant as if the notice had been given directly to the Selected Consultant. F. RIGHT TO AUDIT RECORDS 13 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA The City shall be entitled to audit the books and records of the Selected Consultant or any of its Subconsultants to the extent that such books and records relate to the Contract or its performance of the Project. Such books and records shall be maintained by the Selected Consultant and its Subconsultants for a period of three (3) years from the date of final payment under the Contract unless a shorter period is otherwise authorized in writing. G. DISSEMINATION OF INFORMATION During the term of the Contract, the Selected Consultant may not release any information related to the Services or performance of Services under the Contract, nor publish any report or documents relating to the City, the account or performance of Services under the Contract without prior written consent of the City. The Selected Consultant shall indemnify and hold harmless the City, its officers, agents, and employees from all liability or damages which may be incurred by reason of the Selected Consultant’s unapproved dissemination, publication and distribution, or circulation, in any manner whatsoever, of any information, data, documents, or material pertaining to the City, the account or the Contract by the Selected Consultant or its agents or employees. H. BUSINESS PRIVILEGE LICENSE AND TAX The City of Reading imposes a Business Privilege License, at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the rate of 2 1⁄4 mills upon the gross receipts attributable to business conducted within the City of Reading. I. PERMITS / LICENSES If permits or licenses are required, Selected Consultant shall pay all fees and procure all licenses and permits necessary to complete the Project after first obtaining the written approval of the City. The Selected Consultant may invoice the City for the actual fees paid to the applicable regulatory agency to procure such licenses and permits. The Selected Consultant shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of the Contract. J. OBSERVANCE OF LAWS, ORDINANCES AND REGULATIONS The Selected Consultant shall comply with all applicable Federal, State, and Local laws, ordinances, decrees, orders, published governmental guidance documents, and industrial statues, regulations, codes and standards. VI. RESERVATION OF RIGHTS The City reserves and may, at its sole discretion, exercise the following rights with respect to this RFP and all Proposals submitted pursuant to this RFP: a. To reject all Proposals and re-issue the RFP at any time prior to execution of a final Contract; to require, in any RFP for similar products and/or Services that may be issued subsequent to 14 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA this RFP, terms and conditions that are substantially different from the terms and conditions set forth in this RFP; or to cancel this RFP with or without issuing another RFP. b. To reject any Proposal if, in the City’s sole discretion, the Proposal is incomplete, the Proposal is not responsive to the requirements of this RFP, the Proposer does not meet the qualification requirements set forth herein, or it is otherwise in the best interest of the City to reject the Proposal. c. To supplement, amend, substitute, or otherwise modify this RFP at any time prior to the execution of a final contract. d. To accept or reject any or all of the items in any Proposal and award a contract for the whole or only a part of any Proposal if the City determines, in its sole discretion, that it is in the City’s best interest to do so. e. To reject the Proposal of any Proposer that, in the City’s sole judgment, has been delinquent or unfaithful in the performance of any contract with the City, is financially or technically incapable, or is otherwise not responsible. f. To waive any informality, defect, non-responsiveness, and/or deviation from this RFP that is not, in the City’s sole judgment, material to the Proposal. g. To permit or reject, at the City’s sole discretion, amendments (including information inadvertently omitted), modifications, alterations, and/or corrections to Proposals by one or more of the Proposers following Proposal submission. h. To request that one or more of the Proposer modify their Proposals, including, but not limited to, modifying the pricing or provide additional information. i. To request additional or clarifying information from any Proposer at any time, including information inadvertently omitted by a Proposer. j. To require that the Proposer appear for interviews and/or presentations of their Proposals at City offices. k. To inspect projects similar in type and scope to the work sought in this RFP. l. To conduct such investigations as the City considers appropriate with respect to the qualifications of any Proposer and with respect to the information contained in any Proposal. 15 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA NON-COLLUSION AFFIDAVIT INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract pursuant to a proposal. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with proposals, such as the Proposal submitted by the Proposer. 2. This Non-Collusion Affidavit must be executed by the member officer, or employee of the Proposer who is authorized to legally bind the Proposer. 3. Proposal rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should carefully examine it before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the Proposer with responsibilities for the preparation, approval or submission of the Proposal. 4. If the Proposal is submitted by a joint venture, each party to the venture must be identified in the Proposal documents, and a Non-Collusion Affidavit must be submitted separately on behalf of each party. 5. The term “complementary proposal” as used in the Non-Collusion Affidavit has the meaning commonly associated with that term in the RFP process, and includes the knowing submission of a proposal higher than the proposal of another firm, any intentionally high or noncompetitive proposal, and any form of proposal submitted for the purpose of giving a false appearance of competition. 6. Failure to file a Non-Collusion Affidavit in compliance with these instructions will result in disqualification of the Proposal. 16 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA NON-COLLUSION AFFIDAVIT State of County of , being first duly sworn, deposes and says that: (1) He/She is (Owner, Partner, Officer, Representative or Agent of Proposer) of , the Proposer that (Name of the Proposer) has submitted the attached Proposal; (2) He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal or complementary proposal in connection with the Contract for which the attached Proposal is submitted or to refrain from submitting in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the prices in the Proposal or the price of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and, (6) Neither the said Proposer nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Proposer will be required to perform. 17 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA I state that understands (Name of Proposer) and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which the Proposal is submitted. I understand and the Proposer understands that any misstatement in this Non-Collusion Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of proposals for this Contract. Name: By: Authorized Signatory Title: President or Vice President SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20 My Commission Expires: Notary Public 18 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA POLITICAL CONTRIBUTION AFFIDAVIT INSTRUCTIONS FOR POLITICAL CONTRIBUTION AFFIDAVIT 1. This Political Contribution Affidavit is material to any contract pursuant to all proposals. Chapter 1, Section H, Exhibit A, Section 8 of the City of Reading’s Codified Ordinance places limitations and restrictions on the City’s purchase of Services from a professional business entity, as defined therein, under certain circumstances related to political contributions. 2. This Political Contribution Affidavit must be executed by the member officer, or employee of the Proposer who is authorized to legally bind the Proposer. In addition, this Political Contribution Affidavit must be signed by any Subconsultant the Proposer identifies in the Proposal. To the extent a Subconsultant is identified by the Selected Consultant after submission of the Proposal, said Subconsultant shall sign this Political Contribution Affidavit prior to performing any Services on behalf of the City. 3. If the Proposal is submitted by a joint venture, each party to the venture must be identified in the Proposal documents, and a Political Contribution Affidavit must be submitted separately on behalf of each party. 4. Failure to file a Political Contribution Affidavit in compliance with these instructions will result in disqualification of the Proposal. 19 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA POLITICAL CONTRIBUTION AFFIDAVIT State of County of , being first duly sworn, deposes and says that: (1) He/She is (Owner, Partner, Officer, Representative or Agent) of (the “Proposer”), (Name of the Proposer) the Proposer that proposes to perform Services to the City of Reading; (2) The Proposer hereby certifies, swears and represents to the City of Reading under penalty of perjury that it has not made a contribution in violation of Chapter 1, Section H, Exhibit A, Section 8.2 of the City of Reading’s Codified Ordinance. (3) The Proposer certifies, swears and represents that it has not knowingly made a contribution in violation of Chapter 1, Section H, Exhibit A, Section 8 of the City of Reading’s Codified Ordinance and has not made or solicited contributions through intermediaries, third parties, immediate relatives, or PACs for the purpose of concealing the source of the contribution. (4) Without limiting the generality of the foregoing, the Proposer certifies, swears and represents that neither the said Proposer, nor any of its principals who own 10% or more of the equity in the Proposer, officers of the Proposer in the aggregate or subsidiaries directly controlled by the Proposer made any contribution of money or pledge of a contribution, including in-kind contributions to (i) any campaign committee of any candidate for elective City office or to the current holders of any elective City office, or (ii) to any City of Reading party committee, or (iii) to any municipal party committee within the City of Reading, or (iv) to any candidate committee, state, or county political party or any Political Action Committee (“PAC”) that is engaged in the financial or in kind support of candidates for elective City of Reading offices, City elections and/or City of Reading political parties in excess of the maximum thresholds specified below within one calendar year immediately preceding the date of the Proposal. Proposer, its principals, officers or subsidiaries may annually contribute a maximum of $300 each or up to the amount of reportable contributions as may from time to time be established by State or Federal Law for any purpose to any candidate for elective City office or current office holder, or $500 to any City of Reading party committee, or municipal party committee within the City of Reading, or to a single or joint campaign account of a candidate committee, state or count political party or PAC. Any group of individuals, including principals, partners, and officers of the Proposer in the aggregate, may annually contribute a maximum of $2,500 to all candidates for elective City offices and to officeholders with ultimate 20 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA responsibility for the award of the contract, and all City and state political parties, municipal party committees within the City of Reading and PACs. I state that understands (Name of Proposer) and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which the Proposal was submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Reading and subject to penalty of perjury. Name: By: Authorized Signatory Title: President or Vice President SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20 My Commission Expires: Notary Public 21 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA PROPOSER’S STATEMENT FOR PUBLIC DISCLOSURE If space on this form is inadequate for any requested information, this should be furnished on an attached page which refers to the appropriate numbered item on this Proposer’s Statement for Public Disclosure. 1. a. Name of Proposer: b. Address and Zip Code of Proposer: 2. If the Proposer is not an individual doing business under his own name, the Proposer has the status indicated below: a corporation organized under the laws of a partnership organized under the laws of a limited liability company organized under the laws of a joint venture organized under the laws of other (explain) organized under the laws of 3. If the Proposer is not an individual or a government agency or instrumentality, give date of organization: 4. Names, addresses, title of position (if any), and nature and extent of the interest of the officers and principal members, shareholders, investors other than a government agency or instrumentality, are set forth as follows: a. If the Proposer is a corporation, the officers, directors, trustees, and each stockholder owning more than 10% of any share of stock. b. If the Proposer is a partnership, each partner, whether a general or limited partner, and either the percent of interest or a description of the character and extent of interest. c. If the Proposer is a business association or a joint venture, each participant and either the percent of interest or a description of the character and extent of interest. d. If the Proposer is some other entity, the officers, the members of the governing body, and each person having an interest of more than 10%. 22 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA NAME, ADDRESS & ZIP CODE POSITION TITLE (if any) AND PERCENT OF INTEREST OR DESCRIPTION OF CHARACTER AND EXTENT OF INTEREST 5. Name, address and nature and extent of interest of each person or entity (not named in response to Item 4) who has a beneficial interest in any of the shareholders or investors named in response to Item 5 which gives such person or entity more than a computed 10% interest in the Proposer (for example, more than 20% of the stock in a corporation which holds 50% of the stock of the Proposer, or more than 50% of the stock in a corporation which holds 20% of the stock of the Proposer). NAME, ADDRESS & ZIP CODE DESCRIPTION OF CHARACTER AND EXTENT OF INTEREST 6. Names (if not given above) of officers and directors or trustees of any corporation or firm listed under Item 4 or Item 5 above: 23 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA 7. Is the Proposer a subsidiary of or affiliated with any other corporation or any other firm or firms? YES NO. If yes, list each such corporation or firm by name and address, specify its relationship to the Proposer, and identify the officers and directors or trustees common to the Proposer and such other corporation or firm: Subsidiary or Affiliated Entity Name Address Relationship to Proposer Common Officers, Directors or Trustees 8. List the federal grant projects under Title I of the Housing and Community Development Act of 1974 (CP.L.93-383), as amended, in which the Proposer or any of the principals of the Proposer is or has been the contractor, or a stock-holder, officer, director or trustee, or partner of such a contractor: 9. If the Proposer or a parent corporation, a subsidiary, an affiliate or a principal of the Proposer is to participate in the Project as a Subconsultant: a. Name and address of such Subconsultant: Name of Subconsultant Address 24 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA b. Has such Subconsultant within the last 10 years ever failed to qualify as a responsible bidder or proposer, refused to enter into a contract after an award has been made, or failed to complete a contract? YES NO. If yes, explain: c. Outstanding contract bids of such Subconsultant: Awarding Agency Amount Date Opened $ $ 10. Brief statement respecting equipment, experience, financial capacity, and other resources available to such Subconsultant for the performance of the work or Services involved in the contract, specifying particularly the qualifications of the personnel, the nature of the equipment, and the general experience of the Subconsultant. 11. a. Does any member of the governing body or employee of the Local Public Agency or any officer or employee of the Local Public Agency who exercises any functions or responsibilities in connection with the awarding and/or carrying out of the contract have any direct or indirect personal interest in the Proposer or in the Proposer’s performance under the contract? YES NO. If yes, explain: 25 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA b. Does any member of the governing body of the locality in which the Public Improvement Project is situated or any other public official of the locality, who exercises any functions or responsibilities in the review or approval of the awarding and/or carrying out of the contract have any direct or indirect personal interest in the Proposer or in the Proposer’s performance under the contract? YES NO. If yes, explain: CERTIFICATION I (We) certify that this Proposer’s Statement for Public Disclosure is true, accurate and complete to the best of my (our) knowledge and belief(s) after reasonable inquiry. DATED: DATED: (SIGNATURE) (SIGNATURE) (TITLE) (TITLE) (ADDRESS & ZIP CODE) (ADDRESS & ZIP CODE) 1 - If the Proposer is an individual, this Proposer’s Statement for Public Disclosure should be signed by such individual; if a partnership, by one of the partners; if a corporation or other entity, by one of its chief officers having knowledge of the facts required by this Statement. 2 - Penalty For False Certification: It is unlawful to knowingly and willfully making or using any false writing or document, knowing the same to contain any false, fictitious or fraudulent statement or entry in a matter to a public servant under Section 1001, Title 18, of the U.S.C. and Section 4904, Title 18 of the Pennsylvania Consolidated Statutes. Penalties may include a fine of not more than $10,000, imprisonment of not more than five years, or both. 26 RFP – Youth Violence Prevention Website Design and Management Services 2022 City of Reading, PA CERTIFICATION OF NON-INDEBTEDNESS TO THE CITY OF READING Proposer hereby certifies and represents that Proposer and Proposer’s parent company(ies) and subsidiary(ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Proposer acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Proposer and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Proposer shall be liable for all excess costs and other damages resulting from the termination). Proposer: Name: By: Authorized Signatory Title: President or Vice President Attest: 27 RFP – Youth Violence Prevention Website Design and Management Services City of Reading, PA NON DISCRIMINATION STATEMENT The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin. Name: By: Title:

815 Washington St, Reading PA 19601Location

Address: 815 Washington St, Reading PA 19601

Country : United StatesState : Pennsylvania

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