RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade

Title: RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade Deadline: 4/24/2024 3:00 PM (UTC-05:00) Eastern Time (US & Canada) Status: Open Solicitation Number: 2024-05 Description: Sealed BIDS will be received by Okeechobee County Board of County Commissioners at the Okeechobee County Historical Courthouse, 304 NW 2nd Street, Room 123, Okeechobee, FL 34972 no later than 3:00pm on Wednesday April 24, 2024. Bids will be received on the first floor, Room 123, and publicly opened in Room 201 and read aloud. Any BIDS received after the time specified will not be accepted. Okeechobee County is soliciting Contractor services to design and construct improvements for Design Build Services at the Okeechobee County Airport Terminal Building HVAC Replacement and Upgrade. The work will include the design and installation of five (5) new Heating, Ventilation, and Air Conditioning (HVAC) units. THE FOLLOWING INFORMATION SHOULD BE INCLUDED AND WILL BE USED TO EVALUATE PROPOSALS: •

Assessment of the existing systems and consult with staff about existing inadequate concerns. • Removal of existing equipment and handed over to the Okeechobee County Facilities Maintenance Department. • Cleaning all duck work and ventilation. • Furnish and replace existing units with TRANE equipment. • Furnish and install UV Filtration System. • Assessment and balancing / calibration. • Prepare all permitting documents and acquire permits required for Construction. • Preparation of design, construction plans and cost estimates. Including the most energy efficient equipment options and upgrades necessary to ensure system energy efficiency. • Remove existing insulation, furnish, and install with open-cell foam insulation to the bottom of the existing roof decking. • Conduct startup and onsite training with operations staff. • Provide the County with Manuals and necessary product documentation. A contract will be executed promptly, following the proposal’s due date and completion of the proposal evaluations. Project will proceed immediately thereafter. The project must have completed verification and validation testing for final inspection by Okeechobee County on or before September 1, 2024. Bid documents may be downloaded from the Okeechobee County website at: www.okeechobeecountyfl.gov under Bids and Proposals tab. All materials furnished and all work performed shall be in accordance with the Drawings, Specifications and Contract Documents pertaining thereto. Any questions pertaining to the project specifications or scope of work will be addressed to Jessica Schooley in writing to the physical or email address noted below, no later than Wednesday April 17, 2024, at 3:00pm. The Board of County Commissioners have the right to accept or reject any or all bids. Bids must be sealed, and the outside of the envelope MUST be marked: "Airport Terminal Building HVAC Replacement and Upgrade #2024-05". BIDDER MUST SUBMIT (1) ORIGINAL AND (2) HARD COPIES OF THE BID; AND (1) ELECTRONIC COPY OF THE BID IN A PDF FORMAT ON A THUMB DRIVE. Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: A MANDATORY PRE-BID MEETING shall be held at 3:30 pm on Friday April 12, 2024, at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Bidder's attendance is mandatory. BIDS RECEIVED FROM CONTRACTORS WHO DO NOT PARTICIPATE IN THE PRE-BID MEETING WILL NOT BE ACCEPTED. The purpose of the mandatory Pre-Bid meeting is to provide a site visit to the location. Any questions will need to be in writing addressed to the Purchasing Agent. Documents: Documents as of 4/10/2024 Login to view documents Login to view documents Login to view documents All Additions Addition 1 Posted: 4/10/2024 Type of Addition: Addendum Overview: This addendum shall be included as part of the original RFP documents and the requirements herein. All work performed under this addendum shall be subject to the requirements of the RFP in connection with the Airport Terminal Building HVAC Replacement and Upgrade. Submit written acknowledgement of receipt, understanding, and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will be considered incomplete and disqualified. Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: A mandatory pre-bid meeting shall be held at 3:30pm on Friday April 12, 2024, at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Bidder's attendance is mandatory. Bids received from contractors who do not participate in the pre-bid meeting will not be accepted. The purpose of the mandatory pre-bid meeting is to provide a site visits to the location. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Addition 2 Posted: 4/16/2024 Type of Addition: Addendum No. 2 Overview: This Addendum forms part of the RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade as prepared by Okeechobee County. Submit written acknowledgement of receipt, understanding and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will considered incomplete and disqualified. Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: The mandatory pre-bid meeting took place at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Addition 3 Posted: 4/19/2024 Type of Addition: Addendum No. 3 Overview: This Addendum forms part of the RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade as prepared by Okeechobee County. Submit written acknowledgement of receipt, understanding and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will considered incomplete and disqualified Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: The mandatory pre-bid meeting was held at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Bidders attendance was mandatory. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Login to view documents Posted: 4/10/2024 Type of Addition: Addendum Overview: This addendum shall be included as part of the original RFP documents and the requirements herein. All work performed under this addendum shall be subject to the requirements of the RFP in connection with the Airport Terminal Building HVAC Replacement and Upgrade. Submit written acknowledgement of receipt, understanding, and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will be considered incomplete and disqualified. Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: A mandatory pre-bid meeting shall be held at 3:30pm on Friday April 12, 2024, at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Bidder's attendance is mandatory. Bids received from contractors who do not participate in the pre-bid meeting will not be accepted. The purpose of the mandatory pre-bid meeting is to provide a site visits to the location. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Posted: 4/16/2024 Type of Addition: Addendum No. 2 Overview: This Addendum forms part of the RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade as prepared by Okeechobee County. Submit written acknowledgement of receipt, understanding and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will considered incomplete and disqualified. Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: The mandatory pre-bid meeting took place at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Posted: 4/19/2024 Type of Addition: Addendum No. 3 Overview: This Addendum forms part of the RFP 2024-05 Airport Terminal Building HVAC Replacement and Upgrade as prepared by Okeechobee County. Submit written acknowledgement of receipt, understanding and incorporation of all items of this addendum into the bid price along with the bid. Bids submitted without this written acknowledgement statement will considered incomplete and disqualified Deadline: 4/24/2024 3:00 PM Pre-Bid Meeting Date: 4/12/2024 3:30 PM Pre-Bid Meeting Details: The mandatory pre-bid meeting was held at the Okeechobee County Airport, 2800 NW 20th Trail, Okeechobee, FL 34972. Bidders attendance was mandatory. Solicitation #: 2024-05 Documents: Login to view documents Login to view documents Login to view documents