MVD Merlin System Modernization RFP

31 January 2022 MVD Merlin System Modernization RFP The State Procurement Bureau, on behalf of the Montana Department of Justice Motor Vehicle Division (State), seeks to replace the MERLIN System with a modern, efficient, customer friendly system. 31 January 2022 Open 1/31/2022 12:00 AM MST Type Request for Proposal Close 4/15/2022 2:00 PM MDT Number JUS-RFP-2022-0146NH Currency US Dollar Sealed Until 4/15/2022 2:00 PM MDT 31 January 2022 Contacts Nolan Harris Nolan.Harris@mt.gov Phone +1 406-444-7210 31 January 2022 Commodity Codes Commodity Code Description 0911 Computing Equipment & Software - Software as a Service (SaaS) 0910 Computing Equipment & Software - Software 0912 Computing Equipment & Software - Software Reseller 0913 Computing Equipment & Software - Storage & Backup Software/Hardware 31 January 202231 January 202231 January 202231 January 202231 January 202231 January 202231 January 202231

January 202231 January 2022 mailto:Nolan.Harris@mt.gov The State Procurement Bureau, on behalf of the Montana Department of Justice Motor Vehicle Division (State), seeks to replace the MERLIN System with a modern, efficient, customer friendly system. MVD is looking for a hosted COTS solution that includes Drivers, Vehicle, Finance, and Inventory modules and a web-based transaction center. The solution must be scalable and integrate with the current interfaces and other legacy products. More information for this Request for Proposals can be found in supporting documents in the Prerequisites, Buyer Attachments, and Questions sections. Description Required to View Event Prerequisites Required to Enter Bid 31 January 2022 1. Please review and accept the Single Point of Contact information. 2. Please review and accept the information regarding submitting an RFP proposal. 3. Please review and accept our RFP general information. 4. Please review and accept the RFP Standard Terms and Conditions. 5. Please review and accept the Presentation requirements for this RFP. 6. Please review and accept the Cost Proposal information. 7. Please review and accept the RFP Evaluation Process information. 8. Please review and accept the terms regarding Offeror Financial Stability documents. 9. Review and accept the contract as provided. 10. Please review and accept - Offerors requesting additions or exceptions to the contract terms, shall submit them to the Q & A board by March 4th, 2022. A request must be accompanied by an explanation why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP or perform the contract. The State reserves the right to address nonmaterial requests for exceptions to the contract language with the highest scoring offeror during contract negotiation. 11. Review and accept the Q & A Board information. 31 January 202231 January 202231 January 202231 January 202231 January 202231 January 202231 January 2022 Buyer Attachments 1. JUS-RFP-2022-0146NH_Appendix A - System and Project Requirements.pdf 2. JUS-RFP-2022-0146NH_Appendix B - Process Catalog Req Summary and Detail.pdf 3. JUS-RFP-2022-0146NH_Appendix C - Client Reference Form.docx 4. JUS-RFP-2022-0146NH_Appendix D - Price Sheet.docx 5. JUS-RFP-2022-0146NH_Appendix E - Standard Contract Template.docx 6. JUS-RFP-2022-0146NH_Appendix F - Trade Secret Affidavit.docx 31 January 202231 January 202231 January 202231 January 202231 January 202231 January 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196528972JUS-RFP-2022-0146NH_Appendix%20A%20-%20System%20and%20Project%20Requirements.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=OIpgtE7rjai7JHH16wYhH%2B7dvrc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196527978JUS-RFP-2022-0146NH_Appendix%20B%20-%20Process%20Catalog%20Req%20Summary%20and%20Detail.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=%2Btwcnff%2BsvLP2i50%2FRAp%2FpvjNwg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196528379JUS-RFP-2022-0146NH_Appendix%20C%20-%20Client%20Reference%20Form.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=0S2xYTmFB2QMyXdjbtaNn5OVl4g%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196536467JUS-RFP-2022-0146NH_Appendix%20D%20-%20Price%20Sheet.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=sQervDUn7cMG2ko66%2B%2FXUEyI6zA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196528378JUS-RFP-2022-0146NH_Appendix%20E%20-%20Standard%20Contract%20Template.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=2wO6ZRH%2BQsslRA0hgor2A1uqJkU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1054628-1196528819JUS-RFP-2022-0146NH_Appendix%20F%20-%20Trade%20Secret%20Affidavit.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706725267&Signature=hS8cFu8nIydpERV29F1k44Euyh0%3D Questions Required Questions Group 1: Offeror Qualifications Instructions: 1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. 1.2 Offeror must download and review the attached Scope of Services document. Appendices A & B referenced are located in Buyer Attachments. Offerors shall address each item in the document and upload it to this question. 1.3 Offeror must download and review the attached Offeror Qualifications document. Thoroughly address each item in the document and upload it to this question. 1.4 Offeror must download and complete Appendix D Price Sheet in Buyer Attachments. Thoroughly address each item in the document and upload it to this question. 1.5 Please download and complete the Equal Pay for Women attachment. Offerors who agree and certify, by signing and attaching the Certificate, will receive the points assigned to this item. Offerors must sign and upload the certificate to this question to receive the points. Group 2: Internal Control Assessment Instructions: 2.1 Offeror must download and review the attached IT Security and Privacy Control Requirements document. Thoroughly address each item in the document and upload it to this question. Group 3: Confidential Information Instructions: 3.1 Does your proposal contain confidential information? If you select Yes, another question will generate requiring an upload of your Trade Secret Affidavit. Offerors must also upload a redacted copy of their proposal under Supplier Attachments. 3.2 Offerors must upload a completed Trade Secret Affidavit. 31 January 202231 January 202231 January 202231 January 202231 January 2022 Product Line Items Product Line Items There are no Items added to this event. 31 January 202231 January 202231 January 202231 January 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Proposed Fixed Price - Implementation 1 LS - Lump Sum Offeror shall enter the amount from the implementation tables in section 1 of the Price Sheet. Cost shall include all costs necessary to implement and support the hosted solution for the initial contract period of 5 years. S2 Annual Support and Maintenance Cost 1 LS - Lump Sum Offeror shall enter the amount from the support and maintenance tables in section 1 of the Price Sheet. Cost shall include all costs necessary to maintain and support the hosted solution over the five-year initial contract period (total cost for all five tables). S3 Hourly Price Rate 1 LS - Lump Sum Total Price of Evaluated Hourly Rates - Cost Evaluation will include the Total Price of Evaluated Hourly Rates. The initial contract will not include this total price but will include the Hourly Rate Schedule. 31 January 202231 January 202231 January 2022