186 - Catering Services for Saturday, May 11, 2024

INVITATION TO BID Page 1 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Ramses Clements Division of Purchases & Supplies 2166642444 601 Lakeside Avenue ramses_clements@clevelandwater.com Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 146450 RFB 2001 202400000000186 Catering Services for Saturday, May 11, 2024 RFB Closing Date/Time Department/Division Public Bid Opening Date/Time April 25, 2024 3:00 PM 2001 April 25, 2024 3:00 PM SCHEDULE OF EVENTS Event Description Event Date Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 1 Catering Services for Saturday, May 11, 2024 From 2024-05-11 To 2024-05-11 Garrett Morgan Drinking Water Week Open House Catering Needs for Saturday May 11, 2024 *****Please See

Attachments for Additional Details & Specifications***** Breakfast Delivered & Setup by 7:30 a.m. Boxed Lunch Delivered & Setup by 11:00 a.m. Contact person Ray Singletary 216-857-1476 or 216-664-2444 Ext. 75816 Location: Garrett A. Morgan Water Treatment Plant 1245 W. 45th Street Cleveland Ohio 44102 Bidder to Quote Complete Cost As Specified: Price per Breakfast: $____________ x 125 Breakfasts = $_________ Price per Lunch: $______________ x 225 Lunches = $__________ *****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs***** Total Cost for All Meals: $____________________ *****Total Cost To Include Delivery, Setup Charges, & ANY other Applicable Charges***** . Ship To: Vendor Response Plant: Garrett Morgan Contract Amount Plant: Garrett Morgan $ 1245 W 45th St Cleveland, OH 44102 Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer $ $ % Day(s) INVITATION TO BID Page 2 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Ramses Clements Division of Purchases & Supplies 2166642444 601 Lakeside Avenue ramses_clements@clevelandwater.com Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 146450 RFB 2001 202400000000186 Catering Services for Saturday, May 11, 2024 RFB Closing Date/Time Department/Division Public Bid Opening Date/Time April 25, 2024 3:00 PM 2001 April 25, 2024 3:00 PM TERMS OF DELIVERY Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable. Delivery quoted must be stated in terms of work days after receipt of the order. All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a specified dollar amount inclusive of all shipping charges. No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award. EVALUATION CRITERIA Group/ Line # Evaluation Criteria Description Response Type 1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID Shipping/Freight Charges ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF ALL SHIPPING CHARGES. NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD. Call Buyer Only Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed above. MSDS required A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO. No Price increase This Purchase Order does not permit price increases. Missing information It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents. INVITATION TO BID Page 3 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Ramses Clements Division of Purchases & Supplies 2166642444 601 Lakeside Avenue ramses_clements@clevelandwater.com Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 146450 RFB 2001 202400000000186 Catering Services for Saturday, May 11, 2024 RFB Closing Date/Time Department/Division Public Bid Opening Date/Time April 25, 2024 3:00 PM 2001 April 25, 2024 3:00 PM BIDDER MUST COMPLETE & SIGN BELOW NAME OF THE FIRM: STREET ADDRESS: CITY: STATE: ZIP CODE: FED ID # / SSN #: PHONE NO.: FAX NO.: EMAIL ADDRESS: PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE: All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number. RETURN BID TO: Division of Purchases & Supplies 601 Lakeside Ave Room 128, City Hall Cleveland, OH 44114 Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall receive competitive sealed bids through email. All City of Cleveland bids estimated to be less than 50K in value will be submitted and received electronically via email. All bids must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid, you will receive a reply indicating your bid has been received. Bidder's Instructions See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid. Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number and Buyer’s Name must be identified in the email subject line. Also clearly state the Document ID Number, Bid Description, Buyer's Name and Closing Date. . Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. Northern Ireland Affidavit must be completed, signed and included with each bid. The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. The bid documents must include:  The Document ID Number and Buyers Name in email subject line  PDF File of Request For Bid Form  Terms & Conditions.  Northern Ireland Affidavit. Contact the Buyer immediately at the number on the Bid Form if you do not have all the required documents. Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE Each bidder and/or appropriate parties should complete the DISCLOSURE and submit it with the bid, if possible. If not submitted with the bid, it must be completed and submitted to the Commissioner of Purchases and Supplies prior to any contract being awarded by the City. If a bidder or appropriate parties fail to complete and submit it, they shall not be eligible for a contract award. NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all Contractors and any Subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the Contractor or Subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two years. CHECK WHICHEVER IS APPLICABLE: A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature line.) B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph B. is checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C. C. ( ) The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE “MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND.” A copy of the MacBride Principles can be obtained from the Office of the Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C. _____________________________ Name of Contractor or Subcontractor By: __________________________ Title:__________________________ *"Controlling shareholder” means any shareholder owning more than fifty percent (50%) of the stock in the corporation or more than twenty-five percent (25%) of the stock in the corporation if no other shareholder owns a larger share of stock in the corporation. Catering Services for Saturday, May 11, 2024 Page 1 of 3 2024 Garrett Morgan Drinking Water Week Open House Catering Needs Event Date: Saturday May 11, 2024 2024 Garrett Morgan Drinking Water Week Open House will be on Saturday May 11, 2024 at Cleveland Water’s Garrett A. Morgan Water Treatment Plant 1245 W.45th St. Cleveland, OH 44102. The point of contact is Ray Singletary. He can be reached at 216‐857‐1476 or at Ray_Singletary@ClevelandWater.com. Requirements: 1. Caterer MUST be in business for at least one year in order to submit a bid and must be able to provide service as described below. 2. Vendor MUSTt provide a copy of a valid vendor license or permit from the State of Ohio per section 5739.17 of the Revised Code with bid submission. 3. Caterer MUST own and operate from legal, local business address and accommodate a site visit of the their facility where catering services will be performed, if requested, prior to any award. 4. Caterer MUST be prepared to set up a separate lunch area in a conference room for 10‐15 people (That meeting is tentative, but the number of people already is factored into the Event Needs below just in case). 5. Indemnification and insurance a. Caterer must present a copy of current liability insurance at the time of bid submission, and vendor shall keep that insurance effective during the event period. 6. Caterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio (its officers, agents, and employees) from all claims, demands, liabilities, loss, suits, causes of action, occurring from personal injury including death, property damage, including third parties and employees of any party, as a result of neglect or intentional act of omission by caterer or its agents, employees, subcontractors, or supplies, in performing works or service or furnishing labor and materials under the contract, if any. Catering Services for Saturday, May 11, 2024 Page 2 of 3 7. All invoices shall be typed clearly, and submitted as specifically requested by the Department of Public Utilities. 8. The City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C. Therefore, invoices must not charge sales tax. Breakfast To Be Delivered by 7:30am and Lunch To Be Delivered by 11:00am. Continental Breakfast for 125 people: Breakfast delivered and setup by 7:30am  Variety of fresh Danish  Small muffins  Bagels (split in half prior to arrival)  Fresh sliced fruit (not bagged)  Assortment of juices (oranges, apple, & cranberry)  Coffee (sides of cream, sugar, and other sugar substitutes)  Tea bags (Hot tea)  Pats of butter or margarine  Cream Cheese (variety?)  2 sliced lemons  Drinking water (Our own coolers) Boxed lunches for 225 people: Boxed lunches delivered and setup by 11:30am  Assortment of meat sandwiches w/lettuce & tomato on wheat bread ‐ Turkey w/American ‐ Turkey w/Swiss ‐ Ham w/Swiss ‐ Roast Beef w/Cheddar ‐ Tuna Salad ‐ Chicken Salad ‐ Salads and assorted dressing  Ten (10) vegetarian sandwiches or another agreed upon vegetarian meal  Potato salad  Chips: either individual bags or enough to cover the number of participants Catering Services for Saturday, May 11, 2024 Page 3 of 3  Fresh cookies  Assortment of soft drinks, including canned tea (20 soft drinks should be diet)  At least half of drinks should be delivered cold.  Packets of mayo, mustard, ketchup, and Italian salad dressing.  Kosher dill pickle halves Miscellaneous for both services: Plates, napkins, forks, knives, spoons, plates, cups (for cold & hot drinks), serving utensils for all items covering for three tables (or should these be CWD), and three bags of ice for drinks.