131 Panasonic Toughbooks FZ-55C0601VM, Windows 10 Pro w/Panasonic CF-SVCLTNF3YR Protection Warranty

INVITATION TO BID WHITFIELD COUNTY, GEORGIA ITB# IT2020-02 Panasonic FZ-55C0601VM-Win-10 Pro (131) One Hundred Thirty-One Tough Books. Panasonic CF-SVCLTNF3YR Protection Warranty Date: September 4th, 2020 Time: 3:00 PM 2 USE THIS FORM ONLY ONLY BIDS SUBMITTED ON THIS FORM SHALL BE CONSIDERED The Whitfield County Board of Commissioners will receive sealed bids until 3:00 PM on September 4, 2020 for ITB# IT2020-02, ONE HUNDRED THIRTY-ONE (131) Panasonic Tough Books FZ-55C0601VM-Win10 Pro with 3 Year Warranty (CF-SVCLTNF3YR) for the Whitfield County IT Department. SPECIFICATIONS (MINIMUM REQUIREMENTS): • Panasonic FZ-55C0601VM-WIN10 Pro • Intel Core i5-8365U • 1.6GHz • vPro • 14.0 inch • FHD 1000 nit Gloved Multi Touch • 512GB SSD • 8GB RAM • Intel Wi-Fi • Bluetooth • TPM 2.0 • Infrared Webcam • Emissive Backlit Keyboard • Flat • Pansonic CF-SVCLTNF3YR-Protection TOTAL BID with 3YR WARRANTY $ UNIT COST DELIVERY DATE (No later than 120 days) Bids shall be submitted in a sealed opaque

envelope and shall be marked on the outside with the name of the submitting company, the ITB number IT2020-02, and the words “(131) Panasonic Tough Books with 3YR Warranty”. Any deviation from the requirements set forth for the labeling of the bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered. Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or hand delivered to the Whitfield County BOC, 201 S. Hamilton St. 4th Floor, Dalton GA. All bids shall be received on or before the above designated date and time. Any bid received after this date and time shall not be accepted. 3 Bids shall be typed or submitted in ink. Bids will be opened and read publicly. Bids are legal and binding upon the bidder when submitted. 4 Do not call with questions relating to this ITB. Refer to the County Website at http://www.whitfieldcountyga.com for bid details and any updates. All communication must be in writing or via email. Address email correspondence to Rick Lovelady at Whitfield County IT Office at rlovelady@whitfieldcountyga.com. No verbal or written information which is obtained other than through this ITB or its addenda shall be binding on Whitfield County. No employee of Whitfield County is authorized to interpret any portion of this ITB or give any information as to the requirements of this ITB in addition to that contained in or amended to this written ITB document. Bid Submittal Instructions: One (1) original and two (2) copies must be submitted. It is understood that this contract, if accepted by Whitfield County, is entered into solely for the convenience of the county and in no way precludes the county from obtaining like goods from other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such approval shall be made at the sole discretion of the Whitfield County Board of Commissioners and shall be conclusive. Local Vendor Privilege Because bids awarded to local vendors contribute to the Whitfield County tax base and promote the local economy, the Whitfield County Board of Commissioners has instituted a local vendor privilege as follows. To qualify as a local vendor, the following conditions have to be met: 1. The vendor has to have an established place of business within Whitfield County. 2. The vendor must have at least two (2) employees who have been working for six (6) months or longer before requesting a local vendor privilege. All vendors who met these conditions and who wish to claim the local vendor privilege must complete the Affidavit of Eligibility available on the County web site. The local vendor privilege gives qualifying vendors, who are within 4% of the low bid, the opportunity to agree to match the low bid within 24 hours. If more than one local vendor meets the qualifications, the lowest local bidder will be given the first opportunity to agree to match the low bid. If they refuse, the next lowest bidder will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity. Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest. Whitfield County shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of Whitfield County We certify that our bid meets the minimum requirements as specified in bid documents, this day of , 2020. http://www.whitfieldcountyga.com/ mailto:rlovelady@whitfieldcountyga.com. 5 AUTHORIZED SIGNATURE TITLE PRINTED NAME OF SIGNATURE COMPANY ADDRESS CITY / STATE / ZIP CODE TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS: