Auditing Services

"Hill Country Transit District\n\nRequest For Proposals (RFP)\n\nAuditing Services - DECEMBER 2022\n\nPage 1of 68\n" "NOTICE OF REQUEST FOR PROPOSALS\nHILL COUNTRY TRANSIT DISTRICT\nAUDIT SERVICES\n\nHill Country Transit District (hereinafter referred to as HCTD) is seeking proposals from qualified\nfirms to conduct the annual financial audit for Calendar Y ears 2022, 2023 and 2024, with the\noption to extend for two years. The audit will encompass the general-purpose financial statements,\ncombining statements, and other schedules for the calendar year ending December 31, 2022. The\naudit is to be performed in accordance with auditing standards generally accepted in the United\nStates of America, and the standards applicable to financial audits contained in Government\nAuditing Standards, issued by the Comptroller General of The United States, and OMB Circular\nA-133, Audits of States, Local Governments, and Non-Profit Organizations.\n\nCopies oftheRFP will be available atthe address

listed below on or after November 18, 2022 and\nmay be obtained by calling 325-372-4677.\n\nHCTD hereby notifies all Contractors that it will affirmatively assure that in regard to all contracts\nentered into pursuant to this advertisement, Disadvantaged B usiness Enterprises will be afforded\nfull opportunity to submit proposals. Contractors will not be discriminated against on the ground\nof race, color, sex, disability, age, or national origin in considering an award.\n\nHCTD reserves the righttto reject any and all proposals.\n\nAll question must be submitted 4:00 p.m. CST on December 2, 2022. Responses will be posted\non the website on 4:00 p.m. CST December 9, 2022. Proposals must be received in office not\nlater than 4:00 p.m. CST on December 23, 2022, at the address below. Facsimile or e-mail\nsubmittals will not be accepted.\n\nHill Country Transit District\nAttn: Raymond Suarez, Interim General M anager\nP.O. Box 217 (mailing)\n906 S. High St. (delivery)\nSan Saba, Texas 76877\n\nPage 2 of 68\n" "SCOPE OF WORK, TERMS AND CONDITIONS\n\n1. CONTRACT\n\nSubmission of a proposal constitutes an offer to perform the work specified and to be bound by\nthe terms contained or referenced herein. Upon acceptance of the offer, and upon award ofthe\nContract to the successful offeror (if any), this procurement solicitation document (entitled\n\"Request for Proposal\") together with the completed and executed forms required herein, and\nall attachments hereto, together with the contract shall collectively constitute the Contract\ndocuments.\n\n2. CONTRACT TERM\n\nThe initial term of the contract shall cover the three calendar years ending December 31, 2022,\nDecember 31, 2023, and December 31, 2024, with the second and each subsequent year subject\nto renewal based on an evaluation by HCTD of the Auditor's performance for the prior year. The\naudit engagement is subject to annual renewal for up to two additional years, based on annual\nreview of the Auditor's performance by HCTD's Director of Finance and Grants.\n\n3. GENERAL INFORMATION\n\nThe Hill Country Transit District (HCTD) is requesting proposals from qualified certified public\naccounting firms to audit its basic financial statements, and otherwise serve as HCTD's external\nindependent auditors (hereafter referred to as the \"Auditor\").\n\n4. PROJECT DESCRIPTION\n4.1 GENERAL SCOPE OF WORK\n\nThe auditor is to express an opinion on the basic financial statements based on an audit\nconducted in accordance with auditing standards generally accepted in the United States of\nAmerica and the standards applicable to financial audits contained in Government Auditing\nStandards, issued by the Comptroller General of the United States. In addition, the auditor is to\nissue a report on compliance for each major federal program, a report on internal control over\ncompliance, and a report on the schedule of expenditures of federal awards based on auditing\nprocedures applied in the audit of the basic financial statements. The auditor is to issue a report\non compliance on the schedule of State financial assistance, a report on internal control over\ncompliance, and a report on the schedule of expenditures of state awards based on auditing\nprocedures applied in the State Single Audit Act. The auditor will provide information necessary\nto complete the electronic submission and certification of the Data Collection Form with the\nFederal Audit Clearinghouse within 30 days of receipt of the final reports.\n\nPage 3 of 68\n" "4.2 INITIAL TERM AUDIT SCHEDULE\n\nEVENT Date\n\nPreliminary planning meeting January, 2023\n\nYear-end audit PBC list provided to HCTD February, 2023\n\nYear-end audit fieldwork Mid to end February 2023\nExit conference March, 2022\n\nNational Transit Database (NTD) reporting | April 2023\n\nreview\n\nPreliminary presentation to Board of Directors | Spring 2023\n\nFinal Presentation to Board of Directors Summer 2023\n\n4.3 AUDIT OF FINANCIAL STATEMENTS\n\nThe auditor is required to audit the statement of net position; statement of activities, balance\nsheet for governmental funds, and statement of revenues, expenditures, and changes in fund\nbalances for governmental funds for the years covered in accordance with auditing standards\ngenerally accepted in the United States of America and the standards applicable to financial\naudits contained in Government Auditing Standards, issued by the Comptroller General of the\nUnited States. The auditor is required to issue an opinion on the fairness of presentation of the\nstatements in accordance with accounting principles generally accepted in the United States and\nthe fairness of the supplementary information in relation to the financial statements as a whole.\nThe Auditor shall provide printable copies of the opinion on the Auditor's original letterhead.\n\n4.4 SINGLE AUDIT\n\nThe Auditor shall also audit the financial transactions regarding HCTD's state and federal grants\nreceived in accordance with the auditing standards generally accepted in the United States of\nAmerica and the standards applicable to financial audits contained in Government Auditing\nStandards issued by the Comptroller General of the United States and for compliance with CFR 2\nPart 200. The Auditor shall provide two bound copies and an unbound copy of all required Single\nAudit Reports, including the Independent Auditor\u2019s Report on Internal Control over Financial\nReporting and on Compliance and Other Matters Based on an Audit of Financial Statements\nPerformed in Accordance with Government Auditing Standards; and the Independent Auditor\u2019s\nReport on Compliance for Each Major Program and Report on Internal Control over Compliance\nin Accordance with CFR 2 Part 200, and on the Schedule of Expenditures of Federal Awards.\n\n4.5 REPORT TO MANAGEMENT\n\nPage 4 of 68\n" "The auditor will inform the General Manager and the Director of Finance and Grants any material\nerrors, fraudulent financial reporting, or misappropriation of assets as well as any violations of\nlaws or government regulations that come to attention.\n\nIn performing the proposed audit described herein, the Auditor shall observe the adequacy of\nHCTD's system of internal control. If significant deficiencies or material weaknesses are noted, or\nif in the opinion ofthe Auditor improvements to internal control should be made, such comments\nand recommendations shall be included in a separate Report to Management. To the extent\npossible, any problem or deficiency identified in the Report to Management shall be\naccompanied by specific suggestions as to how such problem or deficiency can be corrected.\n\nThe Report to Management must include a statement that the Auditors have reviewed the\nfinancial reports presented to the Board and report any errors or exceptions to the reports.\n\nThe Report to Management shall be addressed to HCTD's Board of Directors and shall be\nreviewed prior to final preparation at the Exit Conference with the General Manager and Director\nof Finance and Grants.\n\n4.6 EXIT CONFERENCE AND PRESENTATION\n\nUpon completion of the audit, the Auditor shall meet with the GENERAL MANAGER and Director\nof Finance and Grants to review and discuss significant audit findings, financial statements, audit\nadjustments, and other matters as requested by either the Auditor or HCTD. This meeting shall\ntake place prior to preparation of the draft Report to Management.\n\nThe audit Partner and/or Manager will present the final basic financials and final opinion to the\nBoard of Directors in June. Included in this presentation will be any required communications to\nthose charged with governance including but not limited to:\n\ne Auditor\u2019s responsibility under generally accepted auditing standards and government\n\nauditing standards\n\ne Auditor\u2019s responsibility under CFR 2 Part 200\n\ne Unusual transactions and the adoption of new accounting principles\n\n\u00ab Fraud and illegal acts\n\ne Material weakness in internal control\n\ne Management judgments and accounting estimates\n\n\u00ab Difficulties encountered or disagreements with management\n\ne Management representations and management consultations\n\ne Auditor independence\n\ne Audit adjustments\n\nThe audit Partner and/or Manager will present the Audited Financial Statements at the June\nBoard of Directors Meeting.\n\nPage 5 of 68\n"