Tire Inspection & Repair Service

Project Title
Tire Inspection & Repair Service

Invitation #
PUBLIC WORKS

Bid Posting Date
04/26/2022 12:14 PM (PDT)

Project Stage
Bidding

Bid Due Date
05/09/2022 4:00 PM (PDT)

Response Format
Electronic

Project Type
RFQ (Request for Quote)

Response Types
Line Items
General Attachment (required)

Type of Award
Lump Sum

Categories
05500 - Automotive Accessories For Automobiles, Buses, Trailers, Trucks, Etc.
06000 - Automotive And Trailer Equipment And Parts
06500 - Automotive And Trailer Bodies, Body Accessories, And Parts
07500 - Automotive Shop And Related Equipment And Supplies
86300 - Tires And Tubes (Incl. Recapped/Retreaded Tires)
92800 - Equipment Maintenance And Repair Services For Automobiles, Trucks, Trailers, Transit Buses And Other Vehicles


Preferences
Local -

Local Business


Department
PUBLIC WORKS - BSFMD

Address
323 W MOUNTAIN ST
PASADENA, California

County
Los Angeles

Estimated Bid Value
$24,500

Start/Delivery Date
07/01/22 to 6/30/23

Online Q&A

Online Q&A
No

Contact Information

Contact Info
Dan Adema 626-744-4327
dadema@cityofpasadena.net

Description

Scope of Services
To provide weekly on-site tire inspection and repair services of city vehicles.
• Service shall be provided on-site every Wednesday at 4:00 pm.
• Service Technician shall fix repairable tires and/or replace unusable ("loose"/spare) tires using the City's inventory.
• Following the completion of the "loose" work, the Service Technician shall begin to “bump” (inspect) the trucks already in the yard plus any incoming trucks finishing their route.
• Inspection to include: (1) Checking for air pressure, flats, nails, cuts, cracks, defects, mismatched tires, irregular wear, tread depth or any other issues that may deem the tire(s) unsafe for the equipment to be utilized; (2) Replacement of tires when the tread depth reaches 3/32”.
• Service to include repairs of any tire(s) as needed, or removal and replacement of the tires if necessary.
• Any tires that need to be replaced will be from the City's inventory.
• Service Technician will mainly focus on the City's Sanitation fleet.
• Service inspection will be performed in the afternoon through the night.
• Preferably, to assign same Service Technician each week to establish familiarity with the City's fleet and procedures.
• All the tires necessary to complete the work on the same night will be provided from the City's inventory and made available to the Service Technician.
AWARD WILL BE BASED ON LOWEST BID. Please review the yes/no requirements listed in the Line Item tab. If a vendor fails or leaves the requirements blank, they may be deemed non-responsive. Please direct all correspondence and questions to the noted "Contact Information" per the section above.

FOR GENERAL ATTACHMENT REQUIRED WITH THIS BID: Please attach your company's contact information--name, telephone, and email address of your main representative. To expedite processing following bid award, please also provide your office contact (for billing and any applicable documents required such as insurance) and current business license # if active/current.

1. PRICING MUST BE VALID from JUL 2022-JUN 2023
2. Any incomplete bid will be ruled unresponsive and may not be considered for an award.
3. Any parts listed reflect typical parts used for bid comparison purposes only. Actual purchase may vary.

Awarded vendor will be REQUIRED to provide the following: (a) W-9 (b) Completed vendor questionnaire form for new vendors. (c) Current business license with the City (d) Insurance documents for vendors coming onsite, coverage details can be found on the City’s website at https://www.cityofpasadena.net/finance/doing-business-with-the-city. Additional garagekeeper’s insurance will also be required for fleet-related bids that entail fleet services performed at vendor’s location with coverage limit typically set at $100k, $500k, $1M, or $2M based on the risk exposure valuation. (d) Invoices to be uploaded electronically to the City's website at https://invoice.cityofpasadena.net/ (e) Invoices to be submitted no later than 7 days after the required delivery or completion date. Invoice must clearly specify the PO number, detailed description of goods and/or services as applicable (ex. unit price, quantities billed, extended totals, service date, service location, hourly rate, hours billed), and any applicable taxes). PLEASE REFER TO THE ATTACHMENT FOR SAMPLES OF THE REQUIREMENT/FORMS.

Special Notices



Place eBid