Building Commissioning Services

DocuSign Envelope ID: 7B299DF0-52A6-44B2-90C9-6A36AF5B737B DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES STATE OF MAINE PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: DAFS/BGS Department Contract Administrator or Grant Coordinator: (If applicable) Department Reference David Schoenherr BGS PT#2584 Greenlaw Cx #: Amount: Advantage CT / RQS 5 (Contract/Amendment/Grant) $ $29,550.00 # CT 18A 20210922*0764 CONTRACT | Proposed Start Date: | CICK oF fab 10

enter a Original Start Date: | 10/25/2021 Effective Date: | 1/26/2023 AMENDMENT Previous End Date: | 12/31/2023 New End Date: | 12/31/2023 Project Start Date: Grant Start Date: GRANT Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Cx Associates, LLC Brief Description of Goods/Services/Grant: Building Commissioning Services PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) aa} A. Competitive Process O G. Grant X B. Amendment O H. State Statute/Agency Directed Oo C. Single Source/Unique Vendor oO |. Federal Agency Directed Oo D. Proprietary/Copyright/Patents Oo J. Willing and Qualified O E. Emergency O K. Client Choice oO F. University Cooperative Project O L. Other Authorization REV 11/18/2021 Page 1 of 2 2/2/2023Justin Franzose DocuSigned by: Quatin Sranypoe AEED9C7B3A8044E... DocuSign Envelope 1D: 7B299DF0-52A6-44B2-90C9-6A36AF5B737B Procurement Justification Form (PJF) Please respond to ALL of the questions in the following sections. NUM mol ee eat we 1. "Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. This is an amendment to an existing Service Contract for commissioning services for a complete building renovation. The amendment is required for additional time and effort due to construction delays and owner requested changes. 2. -Provide.a brief justification for the selected. vendor to.supplement the response in Part Il. Reference the RFP: number, if applicable. The original contract was awarded after a Request for Proposals was distributed to the six firms on our Pre- Qualified Vendor List (PQVL) from RFP 201712204 Public Improvement Related Services. Two firms replied with a proposal. Cx Associates was $115,575 and Sparhawk was $143,960. Cx Associates was the lowest of the two proposals received. 3..-Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The amount of the Amendment, $29,550.00 is fair and reasonable for the additional scope of work necessitated by the changes in design and construction delays. 4. - Describe the plan for future competition forthe goods or.services. Future Commissioning Service Contracts will continue to be procured via Mini-Bid from our PQVL. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP. funds? Yes If Yes, please attach the approved Business Case(s). bd No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature.of requesting Department's. Commissioner 7 Pessisns4 by: (or designee): Elaine Clarke Typed:Name: | Elaine Clark, Deputy Commissioner Date: 1/26/2023 Signature of DAFS Procurement Official: Typed Name: Date: REV 11/18/2021 Page 2 of 2